Senior Executive

3 weeks ago

Sevenoaks, United Kingdom Software Works for You Ltd Full time
Job Summary:

We’re looking for a high-level Senior Executive and Personal Assistant who is dynamic, energetic and ambitious to work closely with our CEO & COO, providing them support to ensure cohesive running of a busy team. 

The ideal candidate will be our greatest asset and the gatekeeper for the CEO/COO's time and priorities. You will be extremely organised, a problem solver, resourceful and take ownership. 

You will be proficient in email and calendar management of two executives, organisation, HR tasks, screening recruitment and owning projects from conception to delivery.

Taking initiative, getting things done, the ability to own projects to completion without dropping other priorities, as well as good people skills are crucial for this role.

We are looking for someone with a strong interest in technology / AI, not scared of jumping to projects/tasks that she/he has never done before.
Your ability to learn quickly, adapt to new technologies, and your strong command of G Suite applications (Google Drive, Google Emails, Google Calendars, Google Sheets, Google Docs etc) will be essential to excel in this role.  If you used a project management tool before like Asana or similar, that will be a bonus.

Our Team Values:
  • Customer First: Whatever you do, it must help the customer before all else.
  • Own It: Whatever you do, take full responsibility for the task and the outcome.
  • Attack the Day: Turn up with energy, meet challenges head on and get things done.
  • 1% Better Every Day: We are either growing or dying - push yourself to grow and learn everyday, so we can move forward faster.

Candidate Requirements:
  • At least 5 years experience in a similar role.
  • Strong problem solving skills, as well as strong resolution skills with minimal supervision.
  • Ambitious
  • Extremely organised.
  • Not transactional but takes initiative.
  • Very confident with calendar management.
  • Very confident with email management.
  • Have strong project management skills with an acute attention to detail and the tools.
  • Excellent verbal and written communication skills with high energy and a great attitude.
  • Tech Savvy  - Must be comfortable with using a variety of software technologies.
  • Proficiency in G Suite (Google Drive, Google Emails, Google Calendars, Google Sheets, Google Docs etc).
  • Discretion and confidentiality: comfortable with confidential information.
  • Problem Solver: Proactively identify and resolve issues that arise, employing critical thinking and resourcefulness to find effective solutions.
  • Strive for continuous improvement and learning.
  • Great interpersonal skills and natural relationship-maker.
  • Have a can-do and get-it-done attitude.
  • Resourceful We’re go-getters & love team members who use their initiative to make things happen proactively.
  • Ability to meet deadlines and self-manage your workload.
  • Flexibility to attend to urgent or changing needs.
  • A can-do  & get it done attitude and natural ability to adapt in a dynamic environment.
  • Have experience in recruitment ideal but not a deal breaker.
  • Have experience with basic bookkeeping ideal but not a deal breaker.

Key Responsibilities: (Include but not limited to)
  • Diary/calendar management: You will be the gatekeeper of the CEO/COO's time. Protecting where their time goes. This includes: Handling calendar appointments, scheduling meetings, making sure everything on the calendar is up to date and correct.
  • Email management: Efficiently manage executives' emails, prioritise messages, and maintain an organised system. Learning the voice and tone of the executives overtime to be able to respond to low level emails that come in.
  • Managing information flow in a timely and accurate manner.
  • Making travel and accommodation arrangements.
  • Event organisations for the team 
  • Project management: Demonstrating exceptional organisational skills, meticulous attention to detail, and the ability to handle multiple tasks simultaneously, finishing them without dropping anything and taking ownership of the projects.
    (Projects will vary from HR to Recruitment, Marketing, Business, and anything that the CEO & COO get involved with)
  • Conducting research when requested.
  • Recruitment support: Participating in the recruitment process by screening resumes, coordinating interviews, and communicating with candidates.
  • Payroll and Bookkeeping assistance: Sending payroll information to the accountants, assisting with basic bookkeeping tasks or managing a bookkeeper with tasks, such as managing expenses, invoices, and financial records, ensuring accuracy and compliance.
  • Acting as an office manager by keeping up with office supply inventory.
  • Supporting CEO & COO’s with any projects to save them time.

About us:We are a leading Job and Field Management Software (SaaS) for Android, iOS and the Web,  enabling trade industries in the UK to work faster, better, and more efficient.
We are developing cutting-edge dynamic and highly customisable software to meet our customers' demands.
Our software provides customers with a smooth, simple, and straightforward digital experience for all things scheduling, legal certificates, forms,  service reminders, quotes, invoices, and estimates.
Working with us can accelerate your career and allow you to work with world-class people. We’re a team that loves what we do, and we all thrive on our ability to make an impact.We focus on personal growth and give enough space for team members to gain more responsibility as they grow.
Role Info:
  • Full time (8.30 am  to 5 pm).
  • Hybrid working (4 days in the office, 1 day from home).
  • Location: Sevenoaks (2 min walk from the train station).
  • (30 minutes from London Bridge, Charing Cross and Waterloo).
  • Culture: Great Team Vibe -  We Get Stuff Done.
  • Pedigree: Serial Entrepreneurial Founding Team.

Is it a good fit?
If this is you, don't wait; Apply Now to join our team today

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