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Receptionist/Business Admin Assistant
1 month ago
We’re determined to make a difference and are proud to be an insurance company that goes well beyond coverages and policies. Working here means having every opportunity to achieve your goals – and to help others accomplish theirs, too. Join our team as we help shape the future.
This role is based on a 12 month fixed-term contract
The Hartford seeks an individual to work with the Office Facilities Assistant to provide a professional front of house service and the interface between staff, guests and essential services.
Additionally, provide admin support to senior business leaders.
Job Responsibilities & Competence
Reception
Provide reception services from 9.30am to 5.30pm, five days per week (additional hours ad hoc as work priorities dictate) Cover absences of Office Facilities Assistant i.e., lunch break/meetings/sickness/annual leave as agreed with Office Manager Register guests on Bevis Marks’ online system Meet and greet clients Ensure that all office facilities e.g., break-out areas, kitchens, meeting rooms etc are clean and functioning properly Prepare refreshments and assist with catering where required i.e., working lunches Field incoming telephone calls in a professional style, redirecting the calls as appropriate Management of Bevis Marks’ building passes for staff and guests Assist Office Facilities Assistant with managing couriers, ordering stationery and distribution of postBusiness Admin Assistant
Administration assistance for 3-4 Leadership Team members, 4 Divisional Heads and the Distribution Lead
Process expenses via PeopleSoft Book travel via Concur (online booking tool) Arrange meetings and events Process invoices via CoupaQualifications, Capabilities & Experience
Strong organisational skills with the ability to handle a variety of duties within a timely and accurate manner Ability to effectively multitask and prioritise accordingly High level of customer service Excellent written and verbal communication skills. Competency in Microsoft applications including Word, Excel, and Outlook, MS Teams FOH and/or customer service experience essential Experience in a similar corporate environment is desirableAbout Us | Culture & Employee Insights | Diversity, Equity and Inclusion
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