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Receptionist/Business Admin Assistant

4 months ago

London, United Kingdom The Hartford Full time

Receptionist/Business Admin Assistant page is loaded Receptionist/Business Admin Assistant Apply locations London, UK time type Full time posted on Posted 3 Days Ago job requisition id R2416869 INTL Receptionist - DD10YY

We’re determined to make a difference and are proud to be an insurance company that goes well beyond coverages and policies. Working here means having every opportunity to achieve your goals – and to help others accomplish theirs, too. Join our team as we help shape the future.

This role is based on a 12 month fixed-term contract

The Hartford seeks an individual to work with the Office Facilities Assistant to provide a professional front of house service and the interface between staff, guests and essential services.

Additionally, provide admin support to senior business leaders.

Job Responsibilities  & Competence

Reception

  • Provide reception services from 9.30am to 5.30pm, five days per week (additional hours ad hoc as work priorities dictate)
  • Cover absences of Office Facilities Assistant i.e., lunch break/meetings/sickness/annual leave as agreed with Office Manager
  • Register guests on Bevis Marks’ online system
  • Meet and greet clients
  • Ensure that all office facilities e.g., break-out areas, kitchens, meeting rooms etc are clean and functioning properly
  • Prepare refreshments and assist with catering where required i.e., working lunches
  • Field incoming telephone calls in a professional style, redirecting the calls as appropriate
  • Management of Bevis Marks’ building passes for staff and guests
  • Assist Office Facilities Assistant with managing couriers, ordering stationery and distribution of post

Business Admin Assistant

Administration assistance for 3-4 Leadership Team members, 4 Divisional Heads and the Distribution Lead

  • Process expenses via PeopleSoft
  • Book travel via Concur (online booking tool)
  • Arrange meetings and events
  • Process invoices via Coupa

Qualifications, Capabilities & Experience

  • Strong organisational skills with the ability to handle a variety of duties within a timely and accurate manner
  • Ability to effectively multitask and prioritise accordingly
  • High level of customer service
  • Excellent written and verbal communication skills.
  • Competency in Microsoft applications including Word, Excel, and Outlook, MS Teams
  • FOH and/or customer service experience essential
  • Experience in a similar corporate environment is desirable

About Us | Culture & Employee Insights | Diversity, Equity and Inclusion

Human achievement is at the heart of what we do.

We believe that with the right encouragement and support, people are capable of achieving amazing things.

We put our belief into action by ensuring individuals and businesses are well protected, and by going even further – making an impact in ways that go beyond an insurance policy.

Nearly 19,000 employees use their unique talents in careers that span a variety of disciplines – from developing the latest technology to creating and promoting our products to evaluating future financial risks.

We’re also committed to programs that drive education and support volunteerism, which put human beings first. We do it because it’s the right thing to do, and because when our customers, communities and employees succeed, we all do.

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