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Administrator/Epidemiology coordinator

4 months ago

Milton Keynes, United Kingdom Central and North West London NHS Foundation Trust Full time

Job summary

To ensure efficient and effective administrative support for Buckinghamshire Priority Dental Service.

To be the Administrator Support for Processing of Invoices and Orders for Milton Keynes and provide clerical support for the Dental Epidemiology Department.

Main duties of the job

To ensure efficient and effective administrative support for Buckinghamshire Priority Dental Service Lead Administrator for BASCD, school screening and epidemiology, supporting the BASCD lead with Data Cleaning, also assisting the Dental Team with administrative duties and during school visit Procurement operational duties such as: No PO No Pay, Non catalogue or setting up a new supplier requests. Processing of stationery orders and maintaining adequate stocks Processing Dental Referrals and maintaining referral database. Follow Local Operating Procedures with regards to Out of Area referrals. To obtain essential missing data using NHS SPINE, adhering to strict user guidelines/protocol Processing of rejected referrals in a timely manner, following Local Operating Procedures. Processing of internal referrals and maintaining referral database, following Local Operating Procedures. Provide the Reception support if needed due to staffing issues. Ensure appropriate and timely secretarial and admin support available for clinical staff in order to maximise the clinical capacity of those staff support for letter writing, typing up of clinical protocols and policies Organise, attend and minute staff meetings and other meetings as required, photocopying and circulating documents as necessary

About us

Maintain the highest standards of care and service , taking responsibility not only for the care you personally provide, but also for your wider contribution to the aims of your team and the NHS as a whole. Be aware of and follow at all times the relevant National and Local code of practice in relation to their role and function. If you are in a post that requires registration with a professional body you are required to maintain that registration with the appropriate professional body. Protect the confidentiality of personal information that you hold unless to do so would put any one at risk of significant harm. Keep accurate and professional records and information about staff, patients and clinical care, using the document based and computer based systems in operation in the Trust. Work in accordance with local policies and procedures and the statutory frameworks which govern confidentiality and data protection, information-sharing and disclosure.

Overseas candidates wishing to apply who would require sponsorship can determine the likelihood of obtaining a CoS for the post by assessing their circumstances against criteria specified on

Job description

Job responsibilities

To ensure efficient and effective administrative support for Buckinghamshire Priority Dental Service Lead Administrator for BASCD, school screening and epidemiology, supporting the BASCD lead with Data Cleaning, also assisting the Dental Team with administrative duties and during school visit Procurement operational duties such as: No PO No Pay, Non catalogue or setting up a new supplier requests. Processing of stationery orders and maintaining adequate stocks Processing Dental Referrals and maintaining referral database. Follow Local Operating Procedures with regards to Out of Area referrals. To obtain essential missing data using NHS SPINE, adhering to strict user guidelines/protocol Processing of rejected referrals in a timely manner, following Local Operating Procedures. Processing of internal referrals and maintaining referral database, following Local Operating Procedures. Provide the Reception support if needed due to staffing issues. Ensure appropriate and timely secretarial and admin support available for clinical staff in order to maximise the clinical capacity of those staff support for letter writing, typing up of clinical protocols and policies Organise, attend and minute staff meetings and other meetings as required, photocopying and circulating documents as necessary Person Specification

Qualifications

Essential

RSA 3 or equivalent

Desirable

Relevant NVQ to level 3

Experience

Essential

Experience of Microsoft Office Experience of working with databases including Excel to Input, store, modify, structure, maintain & present data & information Experience of transcribing from written draft or dictation Experience of minute taking

Desirable

Experience of working in the NHS Experience of working with a medical or dental team Experience of dental software, preferably R4

Knowledge

Essential

Demonstrable computer skills including Word, Excel, Access, Powerpoint Capable of accurate data entry Able to transcribe from written draft or dictation 40+ words per minute. Excellent spelling and grammar Ability to work as a team Proficient in transmission of information, face to face, on the telephone and via other means Excellent organisational skills Good time management skills Ability to prioritise & plan own workload to meet deadlines & competing demands Able to deal positively with range of problems from members of the public and professionals. Ability to develop & maintain high standards of communication both orally and in writing with people about difficult matters & / in difficult situations

Personal disposition

Essential

Willing to develop own skills & knowledge Ability to maintain quality in own work Willingness to travel to different locations to undertake role effectively

Desirable

Car driver and use of car