OU President Executive Assistant

1 month ago

London, United Kingdom Coca Cola Full time

Description

Summary:

Job Title: Executive Assistant to Operating Unit President

Location: flexible Europe

As a business, The Coca-Cola Company is constantly evolving – we develop new products, acquire great brands and pioneer new ways of doing things. We sell four of the world's top five non-alcoholic sparkling drinks and 3,600+ products in over 200 countries, including water, juices, energy drinks, and even tea and coffee. Working here is more than working for the global beverage leader, it’s an opportunity to be a part of something that can positively impact the world. We’re accelerating our momentum to become a Total Beverage Company by putting people at the heart of our business and everything we do – innovating to give people the drinks and package sizes they want, building our eCommerce capabilities, working towards our vision of a World Without Waste, and more.

Objectives of this role

Support the Europe Operating Unit (OU) President primarily and provide additional support to executive team members, as directed, to ensure that company goals and objectives are accomplished and that operations run efficiently. Align with key stakeholders of the Europe OU president team on priorities and tasks (e.g. with OU President EA, OU leadership team members, etc.). Maintain and refine internal processes that support high-ranking executives companywide, and coordinate internal and external resources to expedite workflows. Manage communication with employees by liaising with internal and external executives on various projects and tasks. Plan and orchestrate work to ensure that senior executives’ priorities are met, organizational goals are achieved, and best practices are upheld.

What You’ll Do for Us

Responsible for scheduling and managing the executive calendars including prioritizing and resolving related conflicts, proactively scheduling important meetings with internal and external individuals, and maintaining an organized office. Provides support in arranging meetings including coordinating the agenda, collaboration of presentations/information, handling logistics, such as conference registrations, room reservations (internal and external), and local travel. Also, provides hospitality for Senior Management or guests of the department which may include planning, arranging, and confirming all local logistics support. Organizes and coordinates travel and related requirements to include travel authorizations, flight tickets, hotel bookings, visas, airport transfers, expense reports; ensures that all travel arrangements are compliant with the Company’s Travel Policy. Performs general administration and logistics duties including but not limited to scanning, copying, emailing, filing, and data entry; collects and opens mail; completes various forms, including purchase requisitions, shipping requests, travel expense reports, requests for payment, consultancy agreements, maintaining multiple stakeholder group address lists, etc. Organizes team communications and plan events, both internally and off-site Contributes to the excellent reputation of The Coca-Cola Company through professional, friendly, and respectful interactions internally and externally. Performs other duties as required and/or assigned. Maintains professionalism and strict confidentiality with all materials.

Qualifications & Requirements

College/university degree in Business, Communications, or similar fields. Strong knowledge of MS Office, including Word, Excel, PowerPoint, Teams and Outlook Support experience in a professional services, sales, or marketing environment. At least 5 years of experience in a high-level support role reporting directly to senior management or leading teams. Speed in managing complex situations, with proven ability to be a resourceful problem-solver. Experience in coordinating complex projects, managing wide stakeholders. Strong attention to detail, interpersonal, and communication skills are highly required. Excellent time management and organizational skills to meet deadlines are needed. Experience scheduling travel arrangements and schedule for management. Experience successfully creating and/or modifying processes. Experience in overseeing budgets and expenses. Flexible team player, willing to adapt to changes and unafraid of challenges. Ability to maintain confidentiality of information related to the company and its employees. Aptitude for learning new software and systems and proficiency with office productivity tools (Microsoft Office, Executive support, Database, Expense Reporting, Office Management, Travel Coordination, Grammar, Workflows, Microsoft SharePoint, Payroll, Computer Applications, Data Collection, Purchase Orders, Administrative tasks) Estimated travel requirement: 30%.

Skills:

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