Executive Assistant

4 weeks ago

London, United Kingdom Diageo Full time

Job Description:
Purpose of the Role:
The Executive assistant is a key support role, working for the President of Europe. The EA will be trusted with highly confidential information and be expected to screen all contacts and requests for time and any mail received. Sound judgement and positive influencing skills are therefore essential.

The Europe President role involves significant and complex travel across multiple regions and to participate in global events which require strong planning and coordination from the Executive Assistant.

Key Responsibilities (may vary depending on business area/leader):

- Complex and significant international diary management for the Europe President, including co-ordination of key Exec meeting agendas and liaison with Exec PA’s on Board matters
- Organise travel itineraries and in-market visits ensuring best use of the Europe President’s time.
- Coordinate key Executive meetings and events. Circulate pre-read in a timely manner, monitoring responses and following up on actions.
- Ensure effective and efficient fluid communication is maintained with Executive Members to ensure appropriate co-ordination.
- Screen telephone calls, dealing with all routine queries and using initiative and judgement to seek appropriate responses for non-routine issues.
- Ensure all Purchase Orders and invoices are completed in a timely, accurate and compliant manner
- Timely management of expenses via Concur, ensuring a thorough filing and reference system is in place
- Proactively manage electronic and hard copy filing.
- Work as part of the Executive Assistant team, providing support and assistance where required.
- Support of Europe President on presentation materials, paperwork and management for Board meetings
- Supporting the Europe President with any high-level recruitment and ensure that all briefing meetings are scheduled, and any confidential documents are brought to their attention quickly so that any follow on action can be taken to ensure a swift process.
- Ensuring that key internal meetings are scheduled in the diary e.g. monthly Staff meetings, monthly LT meetings and regular call-overs with key LT and Exec members
- Following up on any actions that came out of the meetings and ensuring that they are completed within the requested timeline
- Provide logistics support for all LT Meetings whether they are face-to-face or virtual, onsite or offsite.

What behaviours would you demonstrate in order to be successful in this role?
- Excellent interpersonal skills required to provide professional internal and external representation of the Europe President
- Able to build strong working relationship with a highly diverse stakeholder set. Is comfortable dealing with people at all levels.
- Able to work independently with mínimal supervision, self-starter, proactive with a well-developed sense of maturity and self-confidence.
- Able to prioritise time and workload, maintaining the balance between urgent and routine issues. Assists the Europe President in achieving objectives through effective time management.
- Calm under pressure. Deploys a flexible approach to problem resolution and is decisive and efficient.
- Demonstrates good judgement in a high-paced environment; copes with ambiguity.
- Is Commercially aware, understands the industry and market context and the implication of industry, technology and competitive developments to the company.
- Is tenacious and resolved in pursuing outcomes. Maintains momentum in the face of difficulties and obstacles.
- Sets clear goals and standards and is prepared to give feedback and advice.
- Sets a personal example of the Diageo values in action. Handles personal and confidential matters efficiently and discretely

Qualifications & Experience:

- Track record of high performance in an Executive Assistant role operating at a senior level
- Has advanced knowledge of the most common software packages, including Microsoft Outlook, PowerPoint, Word, and Excel. Has depth of understanding to resolve software problems. Can support the Europe President in leveraging digital and social media technology to enhance communication within and about the region.
- Ability to set up and run virtual meetings - anticipating needs, utilising best practice tools and technology to drive effectiveness
- Experience of working across geographies and with a diverse set of people and businesses internally and externally.

Diversity statement:
Celebrating our inclusive and diverse culture is core to Diageo’s purpose of “celebrating life every day everywhere”. This purpose is, in itself, inclusive in nature, as it values everybody irrespective of background, disability, religion, gender identity, sexuality or ethnicity.

We know that for our business to thrive and for Diageo to realise its ambition, we depend on having diverse talent with a range of backgrounds, skills and capabilities in each of the 180 countries in which we operate and to reflect our broad consu

  • Executive Assistant

    3 weeks ago

    London, United Kingdom Executive Network Group Full time

    Executive AssistantPermanent London/Hybrid £50-60,000 + BonusNetwork HR have partnered exclusively with a global financial services firm, based in central London for the hire of an experienced Executive Assistant. The successful EA will assist with the efficient running of the CEO’s office. The successful EA will provide first class administrative &...

  • Executive Assistant

    1 week ago

    London, Greater London, United Kingdom Executive Network Group Full time

    Executive Assistant Position at Global Financial Services Firm in LondonAre you a top-notch Executive Assistant ready to take on a challenging role in a global financial services firm in London? Network HR is excited to partner exclusively with this prestigious company located in central London.About the Role:Work directly with the CEO to ensure the smooth...

  • Assistant / Executive Assistant to CEO

    4 weeks ago

    London, United Kingdom Executive Network Group Full time

    Executive Assistant Permanent London/Hybrid £50-60,000 + Bonus Network HR have partnered exclusively with a global financial services firm, based in central London for the hire of an experienced Executive Assistant. The successful EA will assist with the efficient running of the CEO’s office. The successful EA will provide first class administrative &...

  • Assistant / Executive Assistant to CEO

    3 weeks ago

    London, United Kingdom Executive Network Group Full time

    Executive Assistant Permanent London/Hybrid £50-60,000 + Bonus Network HR have partnered exclusively with a global financial services firm, based in central London for the hire of an experienced Executive Assistant. The successful EA will assist with the efficient running of the CEO’s office. The successful EA will provide first class administrative &...

  • Assistant / Executive Assistant to CEO

    4 weeks ago

    London, United Kingdom Executive Network Group Full time

    Executive Assistant Permanent London/Hybrid £50-60,000 + Bonus Network HR have partnered exclusively with a global financial services firm, based in central London for the hire of an experienced Executive Assistant. The successful EA will assist with the efficient running of the CEO’s office. The successful EA will provide first class administrative &...

  • Assistant / Executive Assistant to CEO

    3 weeks ago

    London, United Kingdom Executive Network Group Full time

    Executive Assistant Permanent London/Hybrid £50-60,000 + Bonus Network HR have partnered exclusively with a global financial services firm, based in central London for the hire of an experienced Executive Assistant. The successful EA will assist with the efficient running of the CEO’s office. The successful EA will provide first class administrative &...

  • Executive Assistant

    4 weeks ago

    London, United Kingdom Executive Network Group Full time

    Executive Assistant Permanent London/Hybrid £50-60,000 + Bonus Network HR have partnered exclusively with a global financial services firm, based in central London for the hire of an experienced Executive Assistant. The successful EA will assist with the efficient running of the CEO’s office. The successful EA will provide first class administrative &...

  • Executive Assistant

    3 weeks ago

    London, United Kingdom Executive Network Group Full time

    Executive Assistant Permanent London/Hybrid £50-60,000 + Bonus Network HR have partnered exclusively with a global financial services firm, based in central London for the hire of an experienced Executive Assistant. The successful EA will assist with the efficient running of the CEO’s office. The successful EA will provide first class administrative &...

  • Executive Assistant

    4 weeks ago

    London, United Kingdom Executive Network Group Full time

    Executive Assistant Permanent London/Hybrid £50-60,000 + Bonus Network HR have partnered exclusively with a global financial services firm, based in central London for the hire of an experienced Executive Assistant. The successful EA will assist with the efficient running of the CEO’s office. The successful EA will provide first class administrative &...

  • Executive Assistant

    3 weeks ago

    London, United Kingdom Executive Network Group Full time

    Executive Assistant Permanent London/Hybrid £50-60,000 + Bonus Network HR have partnered exclusively with a global financial services firm, based in central London for the hire of an experienced Executive Assistant. The successful EA will assist with the efficient running of the CEO’s office. The successful EA will provide first class administrative &...

  • Executive Assistant

    2 months ago

    London, United Kingdom Delta Executive Search Full time

    **What We Offer**: - Genuine support and ongoing mentorship from senior partners of the business and colleagues - Fast paced and entrepreneurial business environment - Professional offices in the City **Requirements**: - Proven experience in calendar management and administrative support - Excellent communication skills, both written and verbal - Strong...

  • Executive Assistant

    3 weeks ago

    London, United Kingdom H.I.E.C (Executive Consulting) Full time

    H.I. Executive Consulting (H.I.E.C) is a leading global executive search firm focused on hiring Board, CEO and Senior-level executives globally. H.I.E.C was established by several senior partners from the leading global search firms to disrupt the traditional approach to executive search by placing a premium focus on hiring transformational leaders across...

  • Commercial Executive

    2 months ago

    London, United Kingdom C&M Executive Recruitment Full time

    **Commercial Executive** This global leader in private aviation are looking for a dynamic Commercial Executive to join their vibrant team. As a Commercial Executive you will be the main point of contact for the sales team,fulfilling the clients private flight requirements and assisting with enquiries. **Commercial Executive Role and Responsibilities** -...

  • Social Media Executive

    2 weeks ago

    London, United Kingdom Executive Facilities Full time

    An exciting contract opportunity for a Social Media Executive with a global software company (over 5M subscribers worldwide) at their UK headquarters in London. Flexible hybrid working. Long 24 month contract. You will have at least 3 years Social Media experience preferably within a large 'corporate' or agency.Knowledge of the financial sector and...

  • Executive Assistant

    4 weeks ago

    London , London, UK, United Kingdom Anderson Hoare Limited Full time

    We are looking for an Executive Assistant to support a small team in a successful firm based in the West End. Please note this Executive Assistant is a temporary position. As the Executive Assistant / EA the main responsibilities are to include diary management, coordination of meetings both internally and externally, travel as well as other ad hoc...

  • Executive Assistant

    4 weeks ago

    London , London, UK, United Kingdom Tay Associates Ltd Full time

    Job Title: Executive Assistant Executive Assistant to CEO (pus two fury additions) | On-site, 5 days a week | Up to £25 per hour | Vibrant office, amazing culture! A reinsurance company is looking for a confident and driven Executive Assistant to join their team on a temp to perm basis. You will be reporting directly to the head of bespoke in the...

  • Executive Assistant

    3 weeks ago

    London, United Kingdom Australasian Recruitment Company Full time

    This is a 6-month temporary opportunity to work as an Executive Assistant for an Industry leading technology organisation focusing on AI and the benefits it can provide across all sectors! **Executive Assistant Responsibilities**: - Supporting up to 2 executives by providing proactive and efficient administrative assistance - Managing complex international...

  • Executive Assistant

    2 months ago

    London, United Kingdom Australasian Recruitment Company Full time

    **Executive Assistant** *** **Salary: £42,000 per annum** This is a permanent position working as an Executive Assistant supporting a leading financial wealth company in London. **Executive Assistant Responsibilities**: - Ensuring the smooth running of events from start to finish whilst carrying out efficient day-to-day - Managing the end-to-end...

  • Executive Assistant

    2 months ago

    London, United Kingdom Australasian Recruitment Company Full time

    **EXECUTIVE ASSISTANT** This is a permanent position working as an Executive Assistant supporting a leading financial wealth company in London. **EXECUTIVE ASSISTANT RESPONSIBILITIES**: - Ensuring the smooth running of events from start to finish whilst carrying out efficient day-to-day - Managing the end-to-end onboarding process for new clients,...

  • Executive Assistant

    1 week ago

    London, Greater London, United Kingdom Luna Partners Full time

    Executive Assistant - PermanentnLocation - 1 day remote, 4 days - Central LondonnSalary - £50,000 per annum plus great benefitsJoin a highly regarded Executive Search Consultancy in fast paced role as an Executive Assistant. They need an Executive Assistant with a hands on attitude and an extremely professional approach with outstanding communication...