Patient Care Co-ordinator
3 months ago
Job summary
We are looking for a trained SystmOne receptionist to work full or part time with a start time of 8am and a finish 6pm.
This is a very rewarding post and would suit someone who likes to be busy and work as part of a team, and enjoys variety in their working day.
The applicant will need to be able to work accurately and at pace in a multi-tasking environment, whilst maintaining excellent customer service skills showing empathy to the patients and dealing with all queries in a timely manner. Flexibility is also key within a small team.
Whilst experience would be advantageous, full training will be provided to the right applicant. Of great importance is the ability to work well under pressure and also be a great team player.
We would be happy to consider either full-time or part-time hours. Our working day is am - pm, so applicants would need to be able to start and finish at these times, depending on their shifts.
We offer you: Competitive pay, 5 weeks annual leave plus bank holidays, NHS pension, Uniform, Complimentary Refreshments (all tea, coffee, water cooler), free parking, training opportunities and development, annual salary review, social events, structured environment with regular appraisal and feedback.
The successful applicant will also experience a full induction program, and supported learning with a mentor system, until confidence is gained.
Main duties of the job
The main duties associated with the role are:
Offergeneral assistance to the Practice team and project a positive and friendlyimage to patients and other visitors, either in person or via the telephone
Receive,assist and direct patients in accessing the appropriate service or healthcareprofessional in a courteous, efficient and effective way
Undertakea variety of administrative duties to assist in the smooth running of thePractice including the provision of secretarial and clerical support toclinical staff and other members of the Practice team
Facilitateeffective communication between patients, members the primary health care team,secondary care and other associated healthcare agencies
The successful candidate will be working as a key part of the Practice team, working alongside administration colleagues and supporting the clinical team to manage a busy caseload and deal with a wide range of health needs in the primary care setting.
About us
We are a busy City Practice, providing services for 8,000 patients.
Our team includes 3 GP Partners, 2 Salaried GPs, 3 Nurses with a variety of skills including Sexual Health and Diabetes Management, and a Phlebotomist. We are also pleased to welcome PCN employed colleagues and are joined each week by a Physiotherapist, a Mental Health Nurse, a Clinical Pharmacist and a Physician's Associate.
The clinical team is supported by a skilled and well organised administration team.
We use SystmOne for our Clinical system, and also utilise various digital platforms such as Accurx and Footfall to support our processes.
We are a well established training Practice and welcome GP Registrars on six monthly placements.
If this sounds like a perfect job for you then please get in touch.
Job description
Job responsibilities
Job Summary:
The purpose of the role is to:
Offer general assistance to the Practice team and project a positive and friendly image to patients and other visitors, either in person or via the telephone
You will be part of the front door for patients and will support access to services and continuity of care by helping patients interact and engage with the right support at the right time and from the right health care professional. You will manage and respond to patient and Practice initiated contact, including incoming and outgoing phone calls with patients, reviewing and responding to e-Consults, providing reception capacity and associated administration. You will use triage and signposting skills to direct patients to the right support or appointment type to best meet their needs.
Undertake a variety of administrative duties to assist in the smooth running of the Practice including the provision of secretarial and clerical support to clinical staff and other members of the Practice team
Facilitate effective communication between patients, members the primary health care team, secondary care and other associated healthcare agencies
Main duties and responsibilities:
The duties and responsibilities to be undertaken by members of the Practice administration team may include any or all of the items in the following list. Duties may be varied from time to time under the direction of the Office Manager/Operations Manager, dependent on current and evolving Practice workload and staffing levels:
Reception Duties:
Maintaining and monitoring the Practice appointments system Acting on electronic tasks to book appointments, deliver messages to patients, process electronic referrals etc Processing personal and telephone requests for appointments, visits and telephone consultations and ensuring callers are directed to the appropriate healthcare professional Processing electronic requests, whether received via Footfall (Practice Website) or email, or by other means Processing incoming requests for medical reports, prescriptions or other enquiries and ensuring they are forwarded to the correct staff members for completion Taking and recording requests for home visits ensuring full details of need are recorded and checking that the address and telephone number is correct. Dealing with requests for emergency treatment, either in the surgery or in the patients home and passing on promptly to the duty doctor. Receiving patients consulting with members of practice team Initiating contact with and responding to requests from patients, other team members and associated healthcare agencies and providers Handing completed repeat prescriptions to patient and checking names and address. Be able to cover all reception positions as necessary Answering the telephone and conveying messages Accepting requests for repeat prescriptions, checking regularly both the electronic and paper routes for repeat prescription requests Sorting the mail and completing Scanning processes Maintaining electronic log of telephone messages Filing results and any other relevant documents in patients' notes Maintenance of patients' notes including starting a new wallet when required and dividing the contents in a logical manner Charging the appropriate amount for private work. Helping with the sorting of filing in new medical records in order that they are in the form used in the Surgery Dealing with requests for test results. Ensuring that all other requests for information or queries and entries on the computer and if not completed at the end of your shift, are handed over to an incoming member of staff for completion and vice versa. Taking details of requests for medical certificates of any kind, insurance forms and any others requested and dealing with them efficiently and promptly. Referring patient suggestions/complaints/comments directly to the Practice Manager for further discussion.Administration
Any other administration duties required in the course of your work. To have a thorough knowledge of all Practice procedures. To work in accordance with written protocols Filing post in medical records Photocopy as requested Processing and distributing incoming (and outgoing) mail Taking messages and passing on information Filing and retrieving paperwork Ordering, re-ordering and monitoring of stationery and other supplies Generating template letters requesting patients attend for follow-up. Arranging transport for patients where appropriate.Computer
Computer data entry/data allocation and collation; processing and recording information in accordance with Practice procedures Registrations of new patients Process patients change of address (have knowledge of practice area). Scanning of mail onto computer system and completing workflow. Processing daily Pathlinks appointments ensuring patients have appointments booked according to instructions given by GPs when results received. Maintaining a basic knowledge of repeat prescriptions so that should it be necessary, you can issue from the computer record in line with Practice policy and protocol.Telephone
Have working knowledge of telephone/bleep system, during and after hours.Other Tasks
Ensure that the consulting rooms and waiting area are checked at the end of each consulting session and left clean, tidy and secure. Ensure building security have thorough knowledge of doors/windows/alarm. Provision of refreshments for staff and visitors as required; loading and emptying the dishwasher and keeping the kitchen area clean and tidy Keeping the reception area, notice-boards and leaflet dispensers tidy and free from obstructions and clutter Scanning of mail onto computer system and completing workflow. Any other tasks allocated by Office Manager/Practice Manager. Attending and participating in Clinical Governance and Staff Meetings.Start and End of Day Procedures.
Be able to open up premises at the start of the day, unset alarm and ensure that all equipment such as fax machines, computers, printers and photocopiers are ready and make all necessary preparation to receive patients.
Be able to secure premises at end of day, checking all windows, doors are closed, toilets empty, internal lights off, fax is full of paper, all other equipment is off and alarm activated.
Person Specification
Reception Skills
Essential
An ability to use own judgement, resourcefulness and common sense. An understanding, acceptance and adherence to the need for strict confidentiality. Able to work as a member of a team. Ability to work without direct supervision and determine own workload priorities. Good Keyboard skills. Able to work under pressure Able to work in a changing environment Able to use own initiative A sense of humour. Pleasant and articulate Ability to use own judgement, resourcefulness and common sense
Desirable
Experience of working in General Practice is desirable but not essential. Flexibility of working hours/ able to work at the desired times.
Qualifications
Essential
GCSE grade A to C in English and Maths. Reception staff need to be tactful, helpful people who can communicate well and sympathetically with employers, colleagues and most importantly with patients who are invariably worried and concerned and, who at times may be difficult
Desirable
NVQ level 2 in Health and Social Care or Administration. Experience of working in General Practice.-
Patient Co-ordinator
5 months ago
Norwich, United Kingdom Primary Care Careers Full time**About the Role**: The UEA Medical Centre is recruiting a patient co-ordinator. We are looking for someone to work as part of a team within the reception department, providingessential support to various members of the practice and being the first contact for patients. This is a fast paced, complex, multi-tasking reception role. As well as dealing with...
-
Patient Services Co-ordinator
7 months ago
Norwich, United Kingdom Castle Partnership Full timeThe role of the Patient Services Co-ordinator is to provide a vital interface between the patient and the clinical team. The post-holder is expected to develop the necessary skills to cope with a varied and demanding job within an environment compliant with the Data Protection Act and Patient Confidentiality codes. This post is patient focused and within...
-
Discharge Co-ordinator
6 months ago
Norwich, United Kingdom Norfolk Community Health and Care NHS Trust Full timeInformation and Data Co-ordination To receive, breakdown and co-ordinate data identify appropriate discharge pathways and interventions. To present findings at Multi-Disciplinary Team meetings. To maintain accurate data in order to provide up to date information to any of the multi-disciplinary team about any individual in order to ease processes and...
-
Discharge Co-ordinator
5 months ago
Norwich, United Kingdom Norfolk Community Health and Care NHS Trust Full timeAn exciting opportunity has arisen for a highly motivated individual to join Norfolk Community Health and Care as Band 4 Discharge Co-Ordinators supporting 28 Intermediate Care Beds across 3 Care homes in Norwich. You will work with the multidisciplinary team liaising with family, patients and carers to plan and facilitate timely admissions and discharges...
-
Discharge Co-ordinator
5 months ago
Norwich, United Kingdom Norfolk Community Health and Care NHS Trust Full timeAn exciting opportunity has arisen for 2 highly motivated individuals to join Norfolk Community Health and Care as Band 4 Discharge Co-Ordinators supporting 28 Intermediate Care Beds across 3 Care homes in Norwich. You will work with the multidisciplinary team liaising with family, patients and carers to plan and facilitate timely admissions and discharges...
-
Receptionist/Care Co-ordinator
3 months ago
Norwich, United Kingdom Primary Care Careers Full timeJob summary Magdalen Medical Practice based in Norwich, is seeking to recruit a care coordinator to join their busy team on a full or part-time basis. The post-holder will provide extra time, capacity and expertise to our practice team to help us to improve the care provided to our patients. Main duties of the job If you are a skilled care...
-
Practice Care Co-ordinator
5 months ago
Norwich, United Kingdom Primary Care Careers Full time**About the Role**: - One_Norwich Practices teams are recruiting care coordinators for practices within the Norwich Primary Care Network. The post-holder will be based in a practice within the PCN, although there may be a need to work remotely depending on the requirements of the role. Working under the delegation of a registered health professional, the...
-
Patient Co-ordinator
3 days ago
Norwich, United Kingdom Primary Care Careers Full timeJob summary Marriott's Medical Practices have an exciting opportunity to grow our team of patient coordinators and to further develop our progressive team. This will be on a part-time basis of hours per week. After 6 months, the salary will increase to £ per hour. The position will be based at our Bacon Road Medical Centre. We offer a two-week...
-
Patient Care Coordinator
6 months ago
Norwich, United Kingdom UEA Medical Centre Full time**PREVIOUS APPLICANTS SHOULD NOT APPLY** - “Care co-ordinators help to co-ordinate and navigate care across the health and care system, helping people make the right connections, with the right teams at the right time. Support people to become more active in their own health and care and are skilled in assessing people’s changing needs. Care...
-
Patient Care Co-ordinator
6 months ago
Norwich, United Kingdom Woodcock Road Surgery Full time**Job Summary**: The purpose of the role is to: Offer general assistance to the Practice team and project a positive and friendly image to patients and other visitors, either in person or via the telephone You will be part of the front door for patients and will support access to services and continuity of care by helping patients interact and engage with...
-
Assistant Practitioner
5 months ago
Norwich, United Kingdom Norfolk and Suffolk NHS Foundation Trust Full timeKingfisher Mother and baby unit is excited to recruit a Band 4 Assistant Practitioner discharge co-ordinator to join the team. As an Discharge Co-ordinator you will have the opportunity to use and develop your knowledge and skills whilst supporting the patient through their admission journey, ensuring the discharge process is a smooth as possible to reduce...
-
Store Co-ordinator
7 months ago
Norwich, United Kingdom Norfolk Community Health and Care NHS Trust Full timeA unique and exciting opportunity has arisen for a Store Co-ordinator to join our Wheelchair Service Team at Norfolk Community Health & Care NHS Trust. The post holder will be responsible for the management of Stores, including the warehouse, goods in and out and stock management of all wheelchairs and spare parts. Good IT and organisation skills are...
-
Stores Co-ordinator
6 months ago
Norwich, United Kingdom Norfolk Community Health and Care NHS Trust Full timeA unique and exciting opportunity has arisen for a Stores Co-ordinator to join our Wheelchair Service Team at Norfolk Community Health & Care NHS Trust. The post holder will be responsible for the management of Stores, including the warehouse, goods in and out and stock management of all wheelchairs and spare parts. Good IT and organisation skills are...
-
Patient Co-ordinator
5 months ago
Norwich, United Kingdom SpaMedica Full timeHere at SpaMedica, our focus is on patient care, safety and satisfaction. As the UK’s largest provider of NHS cataract surgery, we’re experts at what we do, and that’s evidenced in the five-star feedback we receive from our patients. Our vision and values of safety, integrity, kindness and transparency are embedded in our day to day care to ensure we...
-
Activities/wellbeing Co-ordinator
6 months ago
Norwich, United Kingdom The Limes Full timeActivities/Wellbeing Co-ordinator. Part time We’re now looking for an Activities/wellbeing Co-ordinator who is passionate about keeping our residents active, and smiling. You will be supported to create a stimulating and varied programme of leisure activities and social events inside and outside the home for residents to enjoy. You’ll also work with...
-
Activities Co-ordinator
5 months ago
Norwich, United Kingdom Black Swan Care Group Full time_**Part Time Activities Coordinator**_ **This position is a temporary contract for 12 months.** **Black Swan Care Group has become a Real Living Wage employer! Our other benefits include**: - **Ability to access your wages throughout the month via Wagestream.**: - **Refer a friend bonus scheme (£200 per placement.)**: - **Paid annual leave 28 days per...
-
Activities Co-ordinator
6 months ago
Norwich, United Kingdom Black Swan Care Group Full time_**Part Time Activities Coordinator**_ The Beeches is a residential care facility in East Harling, 20 miles from the centre of Norwich, providing care to the elderly and those living with Dementia. **This position is a temporary contract for 12 months.** **Black Swan Care Group has become a Real Living Wage employer! Our other benefits include**: -...
-
Activities Co-ordinator
5 months ago
Norwich, United Kingdom Black Swan Care Group Full time**Part Time Activities Coordinator** At Black Swan Care Group, we are currently looking for an activities coordinator to work in one of our residential care facilities, The Beeches on a part time basis, £12.00 per hour. **This position is on a temporary contract for 12 months.** The Beeches is a residential care facility in East Harling, 20 miles from...
-
Activities Co-ordinator
5 months ago
Norwich, United Kingdom Black Swan Care Group Full time_**Part Time Activities Coordinator**_ At Black Swan Care Group, we are currently looking for an activities coordinator to work in one of our residential care facilities, The Beeches on a part time basis, £12.00per hour. **This position is a temporary contract for 12 months. (Maternity cover)** The Beeches is a residential care facility in East Harling,...
-
Activities Co-ordinator
6 months ago
Norwich, United Kingdom Black Swan Care Group Full time_**Part Time Activities Coordinator**_ The Beeches is a residential care facility in East Harling, 20 miles from the centre of Norwich, providing care to the elderly and those living with Dementia. **This position is a temporary contract for 12 months.** **Black Swan Care Group has become a Real Living Wage employer! Our other benefits include**: -...
