Meetings & Events Project Co-ordinator

2 weeks ago


Manchester, United Kingdom Inizio Engage XD Full time

Job Title: Project Executive

Brand: Emota

Location: UK: London or Manchester

Reporting to: Senior Project Manager

A bit about the role …

You will work for one or more of our clients, organising and co-ordinating the logistics of registration, travel, transfers and accommodation to provide a delegate experience.

This role, which includes national and international travel, will support the Project Manager and designated team in the delivery of the delegate management experience, both pre, on-site and post event.

By being responsible for the delegate experience you will work on a range of meetings and events including investigator meetings, advisory boards, congresses, conferences, gala dinners, sales meetings and KOL meetings.

We offer a comprehensive benefits package to you including volunteer days, enhanced annual leave with an option to buy/sell, company pension, life and health insurance and many other benefits.

You will …

Delegate and Database Management:

· Set-up and administer event websites. Including collation and inputting of delegate details

· Manage the invitation and attendee management process including meeting registration, air travel, housing and ground transportation

· Manage attendee communications and associated timelines

· Ensure Project Manager is up to date with all aspects of delegate arrangements throughout the course of the programme

· Produce signage, badges, on-site manuals and other documentation

· Order currency, uniforms, mobile phones, laptops and other on-site equipment

· On-site attendance at events

· Help with the selection of venues and production of event proposals

Client Liaison and Development:

· Setting-up and maintenance of client files from confirmation of event to completion and evaluation

· Manage client communications and associated timelines

· Foster the development of your client account by managing delegate relationships through operational delivery

Budget Management:

· Deliver financial aspects of events following company processes

· Assist with identification and documentation of cost avoidance / saving measures

· Comply with company and client invoicing processes

· Help with scope management

· Help prepare budgets and final reconciliations within agreed timelines

What do you need to have …

· Within a commutable driving distance of one of our UK offices

· Previous event management experience

· Client liaison skills

· Team motivator and professional team member

· A focus on accuracy, consistency and dedicated to customer service

· Intermediate level Excel (can maintain complex spreadsheets) and Microsoft Office Suite

· With enthusiasm in abundance, you will be organised

· The flexibility and desire to travel overseas



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