Recruitment Administrator

4 weeks ago

Bedford, United Kingdom East of England Ambulance Service Full time

Job summary

We are seeking applications for the new role of Recruitment Administrator to join the Recruitment and Shared Services Department and support the smooth processing of advertising vacancies and application management.

The role is integral to supporting an efficient and effective recruitment workflow. The successful post holder will work alongside our Recruitment and Talent team to ensure that we are providing the best service to our appointing managers seeking new staff and to applicants looking to join EEAST.

This is a busy role, but one that offers an excellent sense of achievement and the opportunity to develop a range of coordination and administration skills as well as an understanding of the Ambulance Trust and how they deliver great patient care. You will have the opportunity to learn from your colleagues and will be encouraged to rise to all challenges and opportunities available to you.

The role will require on-site working at Lakeview House, Priory Business Park in Bedford. This will be 5 days a week until the successful completion of a 6 month probation period, after which a minimum of 3 days per week would be required, with the availability to work 2 from home if desired.

We have one Full Time position available ( hours per week), working Monday - Friday, 09:00am - 17:00pm. Part time hours may be considered if the hours can be covered by 2 suitable applicants.

Main duties of the job

To regularly monitor approved vacancies on the TRAC system, review and apply next stepsas appropriate (advertise, chase documentation etc). To Link all vacancies to ESR in line with service requirements and timescales. Send and manage TRAC comms relating to the moving of vacancies through the recruitmentprocess from Advertising to Interview Outcome. Build rapport and strong working relationships with hiring managers to coordinate a smoothprocess for allocated vacancies. To coordinate the communication with candidates throughout the advert to interview stagesto provide updates, reschedule interviews and manage expectations of next steps andtimescales To re-advertise vacancies as required. Responsible for providing day-to-day administrative support to the Team and manager in planning, coordinating, various activities in relevance to their own discipline The post holder will have sound knowledge of secretarial or administrative procedures and systems, some of which are non-routine, and non-routine activities such as answering queries, progress chasing, task-related problem solving. The post holder will have support available from the manager or other senior colleagues, as/when required.

About us

You will become part of a supportive team, facilitating a wide range of recruitment for EEAST.

With this role we also offer:

Free on-site parking 27 days Holiday + Bank Holidays (increasing with experience) Pension Scheme Modern Lakeside offices Access to NHS & Emergency Services Discounts available Numerous Wellbeing & Support Network opportunities Job description

Job responsibilities

The full job description provides an overview of the key tasks and responsibilities of the role, and the person specification outlines the qualifications, skills, experience and knowledge required.

For both documents please view the attachment/s below.

Person Specification

Qualifications

Essential

Requirement for NVQ Level 3 or equivalent level of education or equivalent experience

Skills and Knowledge

Essential

Accurate keyboard skills and the ability to create effective documents

Desirable

To be competent in the use of TRAC

Experience

Essential

Demonstrable experience in a similar administrative post, working both under supervision and independently. Maintenance of filing systems and effective document management Manage multiple tasks and prioritise workload to match management objectives.

Desirable

Experience of working in a Recruitment environment. Experience within a Recruitment role using e-recruitment systems

Personal Qualities

Essential

Excellent communication and interpersonal skills, with the ability work in cooperation with others, and as part of a team. Can work under pressure at times, and effective at working to deadlines.

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