Recruitment Administrator

7 months ago


Bedford, United Kingdom Bedfordshire Hospitals NHS Foundation Trust Full time

Provide expert advice to recruiting managers on hard to recruit posts and innovative recruitment solutions, under the supervision of the Recruitment & Retention Manager. To facilitate recruitment campaigns from start to finish. To use all functionalities with NHS Jobs and Trac to track the recruitment process from end to end. To support the Head of Recruitment & Temporary Staffing in ensuring that all HR and recruitment data is accurate and up to date enabling effective workforce reporting.

Responsible for maintaining the recruitment software systems used by the Trust i.e. NHS Jobs and Trac to ensure records are kept appropriately. To have a good working knowledge of NHS Jobs and Trac to be able to use the systems effectively during recruitment campaigns. To train Recruiting Managers on the NHS Jobs/Trac functionality as and when required.

Oversee the preparation of Certificates of Sponsorship as required under UKBA Guidelines. Provide guidance on salary confirmation in accordance with Agenda for Change terms and conditions. Link with employee relations colleagues and HR business partners regarding re-deployees, including the setting up of at risk accounts on NHS Jobs. Liaise with colleagues in Workforce Information, Finance and members of the senior management team to ensure that vacancy control measures are followed.

Responsible for maintaining paper and electronic filing systems that support the safe retention of all HR documents and ensure these are appropriately maintained and records are retained in line with data protection guidelines. Refer all issues arising from unsatisfactory pre-employment checks to the Recruitment & Retention Manager. Work with and provide HR Business Partners with recruitment information where required. Assist in the organisation and participate in Trust strategies to improve recruitment and retention e.g.

open days, job fairs etc. Contribute to Directorate meetings as required, providing recruitment updates and address any issues. Contribute to monthly KPI reporting as directed by the Head of Recruitment & Temporary Staffing. Ensure compliance with Trust policies, recruitment processes andnational/legal guidance regarding recruitment activity.

Ensure robust systems are in place for appropriate pre-employment checking, such as qualifications, professional registration and Disclosure & Barring Service checks. To manage own workload effectively in order to maintain an efficient service, adhering to timescales in an environment where priorities are frequently changing. Highlight any queries or concerns to the Recruitment & Resourcing Manager where support and/or assistance is required. Support the Head of Recruitment & Temporary Staffing to develop, implement and continually review/update departmental processes to ensure the most efficient use of resources and manage the expectations of Recruiting Managers.

Work collaboratively with colleagues across the HR Directorate to ensure delivery of a comprehensive HR service. Ensure continuing, personal and professional development of self and team and take a lead in identifying own development needs. To actively participate in personal supervision process and actively contribute in the annual appraisal process. Identify own training and development needs and attend training sessions as required to meet operational and development needs.

Participate in an annual individual performance review process where objectives will be agreed, performance monitored and personal development needs discussed. To undertake such tasks as required by and under the supervision of the Recruitment & Retention Manager.



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