Administrative and Contract Support Manager

4 weeks ago

StokeonTrent, United Kingdom University Hospital of North Midlands NHS Trust Full time

Job summary

The Administration Support Manager will form part of a very busy administrative and secretarial team supporting the Estates, Facilities & PFI Divisional Management office. The Estates, Facilities & PFI Division provides essential non clinical support services to the Trust including Estates, Facilities Management, Supplies & Procurement, Sustainability and PFI Contract Performance Management and Divisional projects as required.

The post holder will be a highly motivated, enthusiastic individual with excellent written and verbal communication skills with a positive attitude and flexible approach. The post holder will be keen to develop their knowledge and skills to meet this busy and demanding role.

The successful applicant will have excellent IT skills with typing/word processing qualifications to RSA level 4 or NVQ level 4 or equivalent relevant experience as well as 3 GCSE's or equivalent.

Previous experience of working in an administrative/clerical role is essential as well as experience of using the NHS ESR, Captor, payroll and Integra systems and databases plus excel and word.

Excellent organisational skills will be required in order to prioritise a busy workload in a demanding office and the ability to cope under pressure is a must. The post holder will typically be required to carry out duties such as administrate contracts, labour management systems and recharging / invoicing of clients.

Main duties of the job

The post holder's prime responsibility will be to provide a fully comprehensive administrative support service for the Estates Operations Team and also provide support across the Division when required.

The post holder will manage the labour management system for recharge of works through either the Measured Term contracts or against direct labour, support the hard FM PFI contract variations process and small works process and other systems as required. Ensure invoices are logged, processed and GRN'd in accordance with the Trust's terms and conditions. Liaise with suppliers and contractors to ensure services are delivered in accordance with contracts established. Establish and manage a system of ensuring works contracts are set up and operated effectively across the Division.

The post holder will be required to lead on providing administrative support to specific projects to support the Division as required and to support NHS Plan initiatives.

About us

University Hospitals of North Midlands NHS Trust is one of the largest and most modern in the country. Based across two sites, Royal Stoke in Stoke-on-Trent and County Hospital in Stafford, we are proud to serve around three million people and we're highly regarded for our facilities, teaching and research. We are the specialist centre for major trauma for the North Midlands and North Wales.

All of our employees make a valuable contribution regardless of role here at UHNM and we are proud of our wide range of development packages aimed at ensuring that everyone has the opportunity to fulfil their true potential.

UHNM create and encourage a culture of inclusion, providing equal opportunities for career development that are fair and transparent. We are committed to being a diverse and inclusive employer and foster a culture in which all staff feel valued and respected. In return we ask all of our employees to make a commitment to the values, co-created by or staff, patients and carers, and that unite us as a Trust.

At University Hospitals of North Midlands NHS Trust we know that investing in, supporting and developing our staff has a direct impact on the quality of care that we deliver. Our employees are as important as our patients and the population that we serve.

Job description

Job responsibilities

Please see the attached Job Description and Person Specification within the Job application for further information.

Person Specification

Education

Essential

Meet job description requirements

Desirable

Be willing to develop to meet the job description requirements

Person / People Skills.

Essential

Meet job description requirements

Desirable

Be willing to develop to develop to meet the job description requirements

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