Junior Personal Assistant

3 weeks ago

London, United Kingdom Publicis Groupe Full time
Job Description

This newly created role is an exciting opportunity for a Junior PA or Team Assistant to become part of our thriving agency. Within this role as a Team PA, you will support the CoLab International Leadership team, comprised of 4 team members, ensuring smooth running of the respective day to day operations. This team work in a Power of One way across multiple Publicis Groupe agencies and countries across the globe (excluding US).

You’ll have a varied role which will involve interaction with clients/partners and Publicis colleagues, diary management, managing expenses, general administrative support, travel booking and coordination and you’ll also have responsibility for organising key meetings, events, some of which are offsite. You will be representative of senior management and will often be exposed to sensitive and confidential information in this trusted position.

Key responsibilities:

    • Manages calendar and inbox of key leaders to ensure smooth running of the business (if / when required)
    • Manages and maintains executive schedules, appointments, and travel arrangements
    • Arranges and coordinates meetings and events (internal as well as external)
    • Owns coordination of regular meetings such as client face to face meetings, QBRs, Internal team meetings
    • Orders and prepares materials for meetings, including room bookings & catering requests
    • Preparation and submission of expenses
    • Organises and takes minutes for key meetings, as required
    • Drafts internal or client communications when needed
    • Liaises directly with clients on behalf of the company to organise meetings and calls
    • Builds strong relationships with other EAs and administrators across the Groupe (including the CEOs office), and steps in to provide support/cover when needed

Qualifications

To be successful in this role, you’ll need to be a pro-active self-starter, and someone who’s used to working in an autonomous style. You should have some prior experience of working with senior leaders, and be calm and collected when working to support more than one person within the business.

Our network is always fast-paced and our clients internal and external only demand the best from us. You’ll need to be a clear and concise communicator who’s able to build rapport quickly. You’ll need to be driven, thinking about future needs and keeping one step ahead.

Key requirements:

  • Previous experience working in a similar Team Assistant/PA role at a junior level
  • Experience of working within a marketing/advertising/creative agency would be preferred
  • Advanced MS Office skills and comfortable using a PC
  • Able to effectively manage relationships with all different levels of people
  • Calm and professional at all times, even under pressure
  • High levels of accuracy and attention to detail
  • Ability to handle confidential information with discretion
  • A positive and professional attitude, always leading by example


Additional Information

Please note: Publicis Groupe operate a hybrid working policy whereby you are required to work from the office at least 3 days per week (including Mondays).

  • Junior Personal Assistant

    1 week ago

    London, United Kingdom Chace People Full time

    sector- Business Support- emp type- Full-time- salary- £25,000-£30,000 gross p.a. (depending on experience)- location- United Kingdom, London- Job Type- Permanent- place of work- On-site- published date- 15/03/2024- job id- 33005Antonia Catherine Edwards Founder & MD +442081642424 **job description**: JUNIOR PERSONAL ASSISTANT TO JOIN THE CORE SUPPORT...

  • Junior Personal Assistant

    1 week ago

    London, United Kingdom GKr London Full time

    Junior Personal Assistant **Salary**: £25,000-£27,000 + discretionary bonus Location: Kennington/Oval Position Type: Full-time, permanent Our client, a leading flexible office space provider, is looking for a Junior PA to join their team. They are well-established and highly reputable in their industry, working with some very well-known companies across...

  • Junior Personal Assistant

    4 weeks ago

    London, United Kingdom Office Angels Full time

    JOB ROLE: Junior Personal Assistant BENEFITS: Health care, pension, cycle to work scheme, monthly social events, charity days LOCATION: West End / Hybrid One of the largest private real estate companies are looking for a Junior PA to join the team at their stunning newly refurbished office in the West End. This is an incredible opportunity for an...

  • Junior Personal Assistant

    4 weeks ago

    London, United Kingdom Elite Full time

    Junior Personal Assistant - Temp Leading lifestyle brand is urgently looking to hire an interim part-time Junior PA who will support the Senior PA to their Buying Director & Head of Merchandising. This role is part-time, working their hybrid London days: Tues/Wed/Thur. You will provide a comprehensive Jnr Personal Assistant support to the Buying Director and...

  • Personal Trainer

    2 weeks ago

    London, United Kingdom Personal Training Full time

    Third Space is a collection of luxury health clubs in London; individualin style, bound by a common philosophy: to provide outstanding fitness spacesthat members feel are their own. Our people are the creators that bring thespace to life. We’re a team of motivators, inventors, and coaches; alwaysstriving to grow and evolve. It’s not just a job, it’s a...

  • Junior Personal Assistant

    3 weeks ago

    London, Greater London, United Kingdom Publicis Groupe Full time

    This newly created role is an exciting opportunity for a Junior PA or Team Assistant to become part of our thriving agency. Within this role as a Team PA, you will support the CoLab International Leadership team, comprised of 4 team members, ensuring smooth running of the respective day to day operations. This team work in a Power of One way across multiple...

  • Junior Personal Assistant

    4 weeks ago

    London, United Kingdom Office Angels Full time

    **WOW FACTOR**:An excellent opportunity has arisen for a **creative, innovative and motivated individual** to get their foot in the door with a global company in the heart of the city! Seeking a **Junior PA** to support a **high-level director** in a busy working environment. Huge career prospects down **PA and HR paths** - you don't want to miss this...

  • Turkish-speaking Junior Personal Assistant

    1 month ago

    London, United Kingdom Chace People Full time

    sector- Business Support- emp type- Full-time- salary- £25,000-£30,000 gross p.a. (depending on experience)- location- United Kingdom, London- Job Type- Permanent- place of work- On-site- published date- 18/03/2024- job id- 33010Antonia Catherine Edwards Founder & MD +442081642424 **job description**: JUNIOR PERSONAL ASSISTANT TO JOIN THE CORE SUPPORT...

  • Junior Team Assistant

    1 month ago

    London, United Kingdom Australasian Recruitment Company Full time

    **JUNIOR TEAM ASSISTANT** A prestigious global investment bank is looking for a Junior Team Assistant to join their Investment Banking Division. This is a 6 month temporary assignment likely to extend a further 6 months and is a great opportunity for someone who has had some diary management or scheduling exposure and is wanting to level up! **JUNIOR TEAM...

  • Executive Assistant

    4 weeks ago

    London, United Kingdom Personal Staffing Full time

    **Role & Responsibilities** We are looking for an experienced Executive Assistant to fill a fast-paced, hands-on EA position in London. You will be providing the CEO with business support in a full-time capacity. Duties will include diary management, booking travel, arranging itineraries, updating any paperwork and organising events/dinners, among other...

  • Junior Personal Assistant

    1 month ago

    London, United Kingdom Broadridge Full time

    At Broadridge, we've built a culture where the highest goal is to empower others to accomplish more. If you’re passionate about developing your career, while helping others along the way, come join the Broadridge team. - Broadridge are seeking a reliable, hard-working individual to join the busy EA Team as a Junior PA. - Job Responsibilities: - Arrange...

  • Junior Marketing Assistant

    6 days ago

    London, United Kingdom Switch Advisors Grp Full time

    We are seeking a motivated and enthusiastic Junior Marketing Assistant to join our team. As a Junior Marketing Assistant, you will play a key role in supporting the marketing department in executing various marketing initiatives. **Duties**: - Assist in the development and implementation of marketing campaigns - Assist with organizing and coordinating...

  • Junior VP Assistant

    2 weeks ago

    London, Greater London, United Kingdom Australasian Recruitment Company Full time

    JUNIOR VP ASSISTANT A prestigious global investment bank is looking for a Junior VP Assistant to join their Investment Banking Division. This is a 6-month temporary assignment likely to extend a further 6 months. JUNIOR VP ASSISTANT ROLE:Diary and calendar management for bankers (Associate level+)Coordinating and scheduling of meetings and con calls across...

  • Junior Marketing Assistant

    1 month ago

    London, United Kingdom Switch Advisors Grp Full time

    We are seeking a Junior Marketing Assistant to join our team. As a Junior Marketing Assistant, you will provide support to the marketing department in executing marketing strategies and campaigns. **Duties**: - Assist in the creation and implementation of marketing campaigns - Conduct market research and analyze data to identify trends and opportunities -...

  • Junior Marketing Assistant

    4 weeks ago

    London, United Kingdom CSP LTD Full time

    We are seeking a passionate and driven Junior Marketing Assistant to join our dynamic marketing team. As a Junior Marketing Assistant, you will assist in the execution of marketing campaigns, conduct market research, and contribute creative ideas to enhance our brand presence. **Responsibilities**: - Respond to customer inquiries via various face to face...

  • Junior Marketing Assistant

    4 weeks ago

    London, United Kingdom Switch Advisors Grp Full time

    We are seeking a highly motivated and enthusiastic individual to join our team as a Junior Marketing Assistant. This is an entry-level position that offers an excellent opportunity for growth and development in the field of marketing. As a Junior Marketing Assistant, you will work closely with our marketing team to support various marketing initiatives and...

  • Junior Marketing Assistant

    4 days ago

    London, United Kingdom Channel Partners Limited Full time

    We are seeking a highly motivated and detail-oriented Junior Marketing Assistant to join our team. As a Junior Marketing Assistant, you will support the marketing team in various tasks and projects. This is a great opportunity for someone looking to gain experience in the marketing field and grow their skills. **Responsibilities**: - Provide accurate...

  • Junior Personal PA for UHNW

    4 weeks ago

    Central London, United Kingdom Knightsbridge Recruitment Full time

    An incredible opportunity to work in a small and busy Family Office supporting an UHNWI in North London. This is an incredibly varied role, supporting a busy Principal across her busy personal life along with property assistance.You will work in a small team supporting the Principal's current Private PA, a hugely supportive and collaborative environment...

  • Junior Team Assistant

    4 weeks ago

    London, United Kingdom Australasian Recruitment Company Full time

    Junior Team Assistant **Salary**: £16 - £18 per hour Looking to fast-forward your Assistant career with a prestigious global investment bank? Our client is currently looking for a standout Junior Team Assistant to join their high performing and hardworking team on a temporary basis with the possibility of moving into a permanent position. This role is...

  • Junior Marketing Assistant

    4 days ago

    London, United Kingdom Channel Partners Limited Full time

    We are seeking a highly motivated and detail-oriented Junior Marketing Assistant to join our team. As a Junior Marketing Assistant, you will play a crucial role in supporting our marketing efforts and helping to drive brand awareness. This is an excellent opportunity for someone who is passionate about marketing and eager to gain hands-on experience in a...