Governance Assistant

1 month ago

Coventry, United Kingdom Coventry And Rugby GP Alliance Full time

Job summary

We describe our work in terms ofSupporting,Innovating,Developing andEducating - we are on the of general practice and we have annual Operational Plans to describe what we are going to do to ensure that we continue to high quality, accessible and responsive services for both practices and patients.

We have identified key areas that we will focus onto build upon and improve our existing services. These are our Strategic Priorities:

ClinicalService Improvement & Delivery

ClinicalInnovation

Primary CareDevelopment Practice and Network Support

Training andEducation

Integrated Care

JOB PURPOSE: We arecurrently seeking a detail-oriented and organized individual to join our teamas an Administrative Assistant with a focus on supporting clinical governancefunctions. This role will primarily involve providing administrative support tothe Head of Governance ensuring the efficient operation of clinical governancecommittees, quality improvement initiatives, and compliance activities. Thisposition offers an excellent opportunity for someone with strong administrativeskills and an interest in developing a career in healthcare quality andcompliance.

Main duties of the job

KEY RESPONSIBILITIES:

In your role as GovernanceAdministrative Assistant, your key responsibilities are

Documentation Management:

Maintain accurate and up-to-date records ofclinical governance documents, policies, and procedures.

Work with and support with administering systemssuch as PolicyStat, Datix and Bluestream

Assist the Executive Assistant in organising andarchiving meeting minutes, reports, and other governance-related materials

Meeting Support:

Coordinate logistics for meetings, includingscheduling, room bookings, and agenda preparation.

Attend meetings to support in recording minutes,track action items, and provide administrative support as needed.

Assist in following up on action items andensuring timely completion of tasks with all involved.

Compliance Tracking:

Monitor compliance with regulatory requirements,accreditation standards, and organizational policies related to clinicalgovernance.

Assist in maintaining compliance calendars,tracking deadlines, and coordinating compliance activities.

Support the preparation of audit materials anddocumentation for regulatory inspections, including liasing with individuals toensure audits are completed and submitted on time.

Quality Improvement Assistance:

Help coordinate quality improvement activities,including patient engagement and feedback, , and CQC preparations and outcomes.

Support the dissemination of best practice andeducational resources to clinical staff.

About us

Coventry & Rugby GP Alliance (CRGPA)

Coventry & Rugby GP Alliance is a privatecompany limited by shares, wholly owned by local Coventry and Rugby GPpractices. As a GP led organisation, we represent 54 GP practice shareholdersand deliver services across all of Coventry and Warwickshire.

Job description

Job responsibilities

JOB PURPOSE: We arecurrently seeking a detail-oriented and organized individual to join our teamas an Administrative Assistant with a focus on supporting clinical governancefunctions. This role will primarily involve providing administrative support tothe Head of Governance ensuring the efficient operation of clinical governancecommittees, quality improvement initiatives, and compliance activities. Thisposition offers an excellent opportunity for someone with strong administrativeskills and an interest in developing a career in healthcare quality andcompliance.

Person Specification

Qualifications

Essential

Good standard of English, at least GCSE at a higher grade or Equivalent. Numerate and able to work with data at least GCSE maths at a higher grade or equivalent.

Desirable

NVQ or equivalent in Administration

Experience

Essential

PC literate with competency in Microsoft office applications Customer service experience Previous administration experience Experience of Diary Management

Desirable

Equipment procurement experience Purchasing and ordering experience Previous experience of governance roles

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