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Governance Assistant

5 months ago

Coventry, United Kingdom Coventry & Rugby GP Alliance Full time

**ROLE TITLE**:Governance Administrative Assistant

**ORGANISATION**:Coventry & Rugby GP Alliance (CRGPA)

**REMUNERATION**:£25,000 pro rata

**TERM**:Part time over 3 days ( Monday, Tuesday, Wednesday)

**LOCATION**:Unit 1, The Boiler House, Electric Wharf, Sandy Lane, Coventry, CV1 4JU

Coventry & Rugby GP Alliance (CRGPA)

Coventry & Rugby GP Alliance is a private company limited by shares, wholly owned by local Coventry and Rugby GP practices. As a GP led organisation, we represent 54 GP practice shareholders and deliver services across all of Coventry and Warwickshire. We describe our work in terms of **S*upporting, **I**nnovating, **D**eveloping and **E*ducating - we are on the S.I.D.E. of general practice and we have annual Operational Plans to describe what we are going to do to ensure that we continue to high quality, accessible and responsive services for both practices and patients.

We have identified key areas that we will focus on to build upon and improve our existing services. These are our Strategic Priorities:

- Clinical Service Improvement & Delivery
- Clinical Innovation
- Primary Care Development - Practice and Network Support
- Training and Education
- Integrated Care
- Good Governance

**JOB PURPOSE**: We are currently seeking a detail-oriented and organized individual to join our team as an Administrative Assistant with a focus on supporting clinical governance functions. This role will primarily involve providing administrative support to the Head of Governance ensuring the efficient operation of clinical governance committees, quality improvement initiatives, and compliance activities. This position offers an excellent opportunity for someone with strong administrative skills and an interest in developing a career in healthcare quality and compliance.

**KEY RESPONSIBILITIES**:
In your role as Governance Administrative Assistant, your key responsibilities are:
**Documentation Management**:

- Maintain accurate and up-to-date records of clinical governance documents, policies, and procedures.
- Work with and support with administering systems such as Policy Stat, Datix and Bluestream
- Assist the Executive Assistant in organising and archiving meeting minutes, reports, and other governance-related materials.

**Meeting Support**:

- Coordinate logistics for meetings, including scheduling, room bookings, and agenda preparation.
- Attend meetings to support in recording minutes, track action items, and provide administrative support as needed.
- Assist in following up on action items and ensuring timely completion of tasks with all involved.

**Compliance Tracking**:

- Monitor compliance with regulatory requirements, accreditation standards, and organizational policies related to clinical governance.
- Assist in maintaining compliance calendars, tracking deadlines, and coordinating compliance activities.
- Support the preparation of audit materials and documentation for regulatory inspections, including leasing with individuals to ensure audits are completed and submitted on time.

**Quality Improvement Assistance**:

- Help coordinate quality improvement activities, including patient engagement and feedback,, and CQC preparations and outcomes.
- Support the dissemination of best practice and educational resources to clinical staff.

**Communication and Coordination**:

- Facilitate communication channels for sharing governance updates, meeting schedules, and important announcements.
- Respond to inquiries and requests for information in a timely and professional manner.

**Job Type**: Part-time

Pay: £25,000.00 per year

Expected hours: 22.5 per week

**Benefits**:

- Company pension
- Free parking
- On-site parking

Schedule:

- Day shift
- No weekends

**Education**:

- GCSE or equivalent (preferred)

**Experience**:

- Customer service: 1 year (preferred)
- Administrative experience: 1 year (preferred)

**Language**:

- English (preferred)

Licence/Certification:

- Driving Licence (preferred)

Work Location: In person

Application deadline: 13/06/2024