Commercial and Technical Administrator
4 weeks ago
Full Job Description
Key Responsibilities:
• Attend weekly meetings and take minutes for typing and distributing
•Take telephone queries and questions and deal with or pass to the relevant members of the team
•Organise, manage and distribute all incoming post including internal documents
•Document Control – Assist in the upkeep and circulation of drawings/design information, liaising with site and internal
departments as required
•Support and assist with data entry for internal electronic management systems
•Manage and maintain digital filing systems for the departments, keeping accurate data records on subcontractors, trades
•All Supplier and Subcontractor administration collated and correct
•All invoice queries to be assessed and cleared (where possible)
•Create purchase orders, ensure all invoices are recorded digitally for each development
•Assist and support the ‘day-to-day’ running and general administration duties of the department
•Provide secretarial support to the department and wider business where required
The successful candidate will be able to demonstrate proven experience within a similar role, aiding the wider Commercial and Technical teams whilst also possessing strong administration skills. Experience of working for a housebuilder or construction company would be advantageous however, is not essential. A self-sufficient, experienced administrator with the ability to provide excellent written and verbal communication, whilst also working well under pressure in a fast-paced environment is essential. Strong organisation skills along with the ability to prioritise workload with excellent attention to detail are an essential part of this role.
You will also possess:
•Extensive knowledge and application of Microsoft Office, including Word and Excel. •
•Experience of the COINS ERP system is desirable, yet not essential as full training will be provided.
•The ability to work under your own initiative and manage time effectively.
•A flexible and adaptable approach to changing requirements.
•Excellent verbal and written communication.
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