Office and Board Administrator

2 weeks ago

London, United Kingdom Sedex Full time

AboutSedex

Sedex is a trusted partnerfor over 85000 businesses worldwide helping them createsocially and environmentally sustainable supplychains. Through our platforms powerful data insightsand expert guidance we simplify the management assessment andreporting of sustainability performance.

OurVision is to be a leader in making global supply chains moresocially and environmentally sustainable. Our Mission is To providedatadriven insights accessible tools and exceptional services thatsupport businesses in improving environmental social and governance(ESG) performance andoutcomes.

Therole

The Office and BoardAdministrator will provide support to the Board of Directors andthe Executive Leadership Team (ELT) ensuring smooth and efficientoffice management operations. This role requires a highly organizedproactive and adaptable individual capable of managing multiplepriorities with professionalism andconfidentiality

KeyResponsibilities:

1. ExecutiveSupport:

  • Providehighlevel administrative support to the Executive Leadership Teamincluding scheduling meetings coordinating travel arrangements andexpense management
  • Support preparation anddistribution of Executive team monthly management Board reportingpacks and other documents on behalf of the ELT
  • Support coordination andpreparation of Town Hall decks and agendas
  • Compile data and preparereports and documents as requested by theELT

2. Board andCommitteeSupport:

  • Schedule andcoordinate board meetings including preparing agendas maintain andupdate meeting records. Ensure all papers are circulated as peragreed timelines
  • Takeminutes during meetings and ensure accurate and timely distributionof meeting minutes and followup on action items
  • Support the preparationof materials for the meetings
  • Serve as the primarypoint of contact for Board members addressing inquiries andproviding necessarysupport

3. AGM& Member DirectorElections:

  • Providelogistical support for Annual General Meetings (AGMs)
  • Assist in the preparationand distribution of AGM notices and documentation
  • Support the coordinationof Member Director elections including candidate communication andvoting process management
  • Assist with onboarding ofnew Member and Independent NonExecutive Directors by sharinginduction materials and arranging introduction sessions

4. OfficeManagement:

  • Support thedaytoday operations of the UK office ensuring a wellorganized andefficient work environment
  • Be responsible for thecompliance aspects of the office such as fire and health &safety including booking annual risk assessments and ensuringtraining for first aider and fire marshals is up to date
  • Manage office suppliesand inventory ensuring adequate stock levels and timelyreplenishment
  • Coordinatewith IT and facilities teams to address office equipment andmaintenance needs
  • Lead inorganizing company events andmeetings

5. ProjectManagement:

  • Actiontracking / monitoring deadlines plus ad hoc support for executionof strategic projects and initiatives. Support the ELT in executingstrategic projects and initiatives by booking meetings andproviding other ad hoc administrative support


KnowledgeSkills &Experience

  • Experienceof organising meetings agenda setting and minute taking
  • Ability to work with ITsystems to improve efficiency in the office
  • Strong organizational andtimemanagement skills with the ability to prioritize and managemultiple tasks simultaneously
  • Strong written and verbalcommunication skills with meticulous attention to detail
  • Proficiency in MicrosoftOffice Suite (Word Excel PowerPoint Outlook) and other relevantsoftware
  • Demonstrablediscretion meticulous about confidentiality and in handlingsensitive information.
  • Proactive andselfmotivated with a strong sense of initiative and willingness tolearn and develop within the role
  • Ability to workindependently and as part of a team in a fastpaced dynamicenvironment.
  • Excellentinterpersonal skills and the ability to build strong relationshipswith stakeholders
  • Problemsolving skills andthe ability to anticipate needs and provide effective solutions
  • Flexibility andadaptability to changing priorities and demands
  • Strong ethical standardsand a commitment to maintaining confidentiality


Ourculture

At Sedex our approach tobusiness and culture is firmly rooted in our core values whichguide everything wedo:

  • Respect EachOther: We believe that a foundation of mutualrespect is essential to creating a positive and inclusiveenvironment.
  • CustomerDriven:We are passionate about delivering exceptional value to ourcustomers. By listening to their needs understanding theirchallenges and continuously adapting our solutions we aim toempower them to achieve their sustainability goals and drivepositive change in their supplychains.
  • ThinkingCreatively: Innovation is at the heart of our work.We encourage creative problemsolving and embrace new ideas thatchallenge the status quo. This mindset allows us to continuouslyimprove our products and services offering fresh and effectivesolutions to complex sustainability and ethical sourcingissues.
  • TakeOwnership: We empower our team members to takeresponsibility for their actions and outcomes. Every person atSedex is encouraged to own their work make decisions withconfidence and contribute proactively to the success of the teamand the business.
  • DeliverResults: We are resultsoriented and committed todelivering tangible impactful outcomes for our customers ourbusiness and society at large.

Ourgoal is to cultivate a workplace culture where everyone can thriveand be their authentic selves. We prioritize respect andinclusivity ensuring that all employees feel empowered tocontribute collaborate and excel. We celebrate diversity in all itsforms recognizing that our strength lies in the variety ofexperiences perspectives and ideas that each individual brings tothe table.

By embedding these values into ourdaily practices we ensure that we not only meet our businessobjectives but also create a lasting positive impact on our peopleour customers and the communities weserve.

PrivacyPolicy

Sedex is committed toprotecting the privacy of its website users and members. Sedex usesany personal information you submit to us in accordance with thispolicy. The General Data Protection Regulation (GDPR) requires usto ensure that any personal information you provide us is processedfairly and lawfully. Sedex is the data controller in relation toany personal information you submit. Click here to viewour privacypolicy

  • Board Support Officer

    4 weeks ago

    London, Greater London, United Kingdom European Bank for Reconstruction and Development Full time

    Key Responsibilities:Build strong working relationships with Board Directors and Alternate Directors to support them in their managerial roles.Promote a positive working culture in Board Constituency Offices and ensure consistent practices across each office.Supplement and enhance the Board Directors in their managerial role, focusing on development,...

  • Boarding Administrator

    6 months ago

    London, United Kingdom CATS Global Schools Full time

    **ABOUT GUILDHOUSE SCHOOL** Guildhouse School is a co-educational independent day and boarding school serving international students aged 15+ located in Bloomsbury Square at the heart of London. Guildhouse School specialises in preparing students for pre-university exams, including I/GCSEs, A Levels and the University Foundation Programme (UFP). There are...

  • Office Manager

    6 days ago

    City of London, United Kingdom Office Angels Full time

    Office Manager Location: London BridgeSalary: £35-40k depending on experienceHours: full time office based Perks: Generous private medical healthcare insurance with dental and vision coverage, Grow in a collaborative,respectful, and empathetic culture, Employee Wellness Programme, "Thirsty Thursdays", Snacks in the office, ChristmaspartyWe have a wonderful...

  • Office Administrator

    7 days ago

    London, Greater London, United Kingdom Office Angels Full time

    Job Overview:We are seeking a highly organised and motivated individual to join our team as an Office Administrator. The successful candidate will be responsible for providing administrative support to our busy office.Key Responsibilities:Answering incoming calls on a small switchboardGreeting clients and announcing them to the appropriate personPreparing...

  • Office Administrator

    4 weeks ago

    London, Greater London, United Kingdom Office Angels Full time

    Office CoordinatorA key role within our client's team, the Office Coordinator will be responsible for ensuring the smooth operation of the office.Key Responsibilities:Administrative Tasks: Organise schedules, meetings, and travel arrangements for the team.Visitor Management: Greet and check in office visitors, ensuring they are accompanied to their...

  • Board Secretary

    6 months ago

    London, United Kingdom Simpson Judge Ltd Full time

    We are pleased to be supporting a very highly regarded regulatory NGO within the Financial Services sector in their search for secretariat and general administrate support, to best assist their small team based in the City of London. This is a wide-ranging role, presenting day to day variety, and the opportunity to work within a close knit team, reporting...

  • Cloud Infrastructure Specialist

    3 days ago

    London, Greater London, United Kingdom Board Intelligence Full time

    What We're Looking ForWe're looking for a skilled Cloud Infrastructure Specialist to join our team at Board Intelligence. As a Senior Site Reliability Engineer, you will be responsible for ensuring the availability, performance, security, and reliability of our platform and core services.The successful candidate will have a strong background in SRE/DevOps or...

  • Cabinet Office Audit and Risk Committee Chair and Non-Executive Board Member

    1 month ago

    London, Greater London, United Kingdom Cabinet Office Full time

    About the RoleThe Cabinet Office is seeking a highly skilled and experienced individual to fill the position of Audit and Risk Committee Chair and Non-Executive Board Member. This role is a crucial part of the Cabinet Office, providing expert and impartial advice to the Board and Accounting Officer on matters of financial accountability, risk, control,...

  • Private Client Administrator

    4 weeks ago

    London, United Kingdom CV-Library Full time

    Are you an experienced Private Client Administrator (On-boarding) looking for a new opportunity in the private wealth industry? Our client, a leading organisation in the field, is seeking a talented and detail-oriented individual to join their Administration Team as a Private Client Administrator. In this role, you will be responsible for undertaking...

  • Office Administrator

    4 days ago

    City Of London, United Kingdom Office Angels Full time

    Are you a highly organized and detail-focused individual looking for a new challenge? We're seeking an experienced Administrator to join our team at Office Angels and contribute to the success of our pharmaceutical business.The Job:Support our sales team with administrative tasks, such as data entry, order processing, and customer communication.Maintain...

  • Office Administrator

    5 months ago

    London, United Kingdom Hackett London (Office) Full time

    **Who we are...** AWWG is the global fashion group that integrates the brands Pepe Jeans London, Hackett, and Façonnable, and is the licensed distributor for Tommy Hilfiger and Calvin Klein in Spain and Portugal. We are looking for a **Maitenance/ Office Administrator** for our Hackett offices in London. Our **Hackett brand** has always been defined by...

  • Administrative Support Officer

    3 weeks ago

    London, Greater London, United Kingdom Office Angels Full time

    Job Title: Legal AdministratorContract: PermanentSalary: £22,000 - £25,000Office Angels is seeking a highly organised and motivated individual to join their team as an Administrator. The successful candidate will be responsible for providing administrative support to the team, including reception duties, EA duties and administrative tasks.Key...

  • Head of Board Support

    4 weeks ago

    London, Greater London, United Kingdom Disability Solutions Full time

    Job Summary: We are seeking an experienced Head of Board Support to lead our Board Support & Administration team. The ideal candidate will have a proven track record in managing administration delivery teams, with a strong focus on future planning and people management.Main Responsibilities:Manage the Board Support & Administration team, overseeing the...

  • Administrative Officer

    5 days ago

    London,, UK, United Kingdom Memcom Recruitment Full time

    Administrative OfficerHybrid, 2 days p/w from office£30K salary, flexible hours acceptedWe are seeking an Administrative Officer to join a small non-profit representative membership body based in Central London. Our client work in the public health space, representing certain professionals for the delivery of high quality critical care.This is an important...

  • Administrative Officer

    1 day ago

    London, United Kingdom Memcom Recruitment Full time

    Administrative OfficerHybrid, 2 days p/w from office£30K salary, flexible hours acceptedWe are seeking an Administrative Officer to join a small non-profit representative membership body based in Central London. Our client work in the public health space, representing certain professionals for the delivery of high quality critical care.This is an important...

  • Administrative Officer

    2 weeks ago

    London, United Kingdom Memcom Recruitment Full time

    Administrative OfficerHybrid, 2 days p/w from office£30K salary, flexible hours acceptedWe are seeking an Administrative Officer to join a small non-profit representative membership body based in Central London. Our client work in the public health space, representing certain professionals for the delivery of high quality critical care.This is an important...

  • Administrative Officer

    5 months ago

    London, United Kingdom HM Courts and Tribunals Service Full time

    **Details**: **Reference number**: - 344291**Salary**: - £27,000- A Civil Service Pension with an average employer contribution of 27%**Job grade**: - Administrative Officer- AO**Contract type**: - Fixed term**Length of employment**: - For a period of up to 12 month fixed term contract**Type of role**: - Administration / Corporate Support**Working...

  • Administrative Officer

    6 months ago

    London, United Kingdom HM Courts and Tribunals Service Full time

    **Details**: **Reference number**: - 328392**Salary**: - £27,000- A Civil Service Pension with an average employer contribution of 27%**Job grade**: - Administrative Officer- AO**Contract type**: - Fixed Term**Length of employment**: - For a period of up to 12 Months**Type of role**: - Operational Delivery**Working pattern**: - Flexible working,...

  • Homeland Security Group

    6 months ago

    London, United Kingdom Home Office Full time

    **Details**: **Reference number**: - 322341**Salary**: - £38,350 - £41,035**Job grade**: - Higher Executive Officer**Contract type**: - Permanent**Business area**: - HO - Homeland Security**Type of role**: - Governance - Secretarial**Working pattern**: - Flexible working, Full-time, Job share, Part-time, Compressed Hours**Number of jobs...

  • Administrative Officer

    1 week ago

    London, United Kingdom Memcom Recruitment Full time

    Job Description Administrative Officer Hybrid, 2 days p/w from office £30K salary, flexible hours accepted We are seeking an Administrative Officer to join a small non-profit representative membership body based in Central London. Our client work in the public health space, representing certain professionals for the delivery of high quality critical...