Operations Coordinator

8 hours ago

Aberdeen Scotland, Aberdeenshire, United Kingdom ICR Full time

We are currently looking for a Operations Coordinator to join our Quickflange Business unit based at our Bridge of Don HQ.


Main Purpose Of The Role:


To work within the operations team to deliver operational support to the Quickflange business unit. Primarily focusing on supporting client requirements, provision of job packs, equipment coordination and tracking.


Main Tasks:


  • Providing operational support in the compilation of quotations and tenders.
  • Liaise with Operations Manager to ensure all Quickflange related activities in the workshop are carried out to company standards and all equipment is mobilised on time.
  • Responsibility for Quickflange Technicians working on site or at the client’s site for specific client split allocation.
  • Preparation of work packs, including implementation procedures, plans, engineering drawings, equipment lists, materials as required. Ensure that job briefings are carried out.
  • Develop, approve and update, job tracker, asset tracker, daily sales and master project planner to reflect resource allocation in line with various project requirements.
  • Liaise with Technical team as and when required as per project requirements.
  • As and when required, compilation and issuing of final reports to the client.
  • Liaise with onsite technicians ensuring that work is progressing as per plan and support with all technical queries.
  • Ensure that the correct competencies of technicians are requested in accordance with job / project requirements.
  • Manage scope variations ensuring that these are presented to the client in a timely manner and subsequently approved.
  • Monitoring and controlling of relevant project costs ensuring profit on projects are maximised.
  • Ensure that invoices raised are submitted to the client in a timely manner.
  • Support Sales personnel with client management, expectations, and growth.
  • Maintaining and improving the appropriate technical / operational procedures and work instructions.
  • Organise and liaise with third party inspection of equipment.
  • Coordination of and arranging the returning of equipment, including shipping documentation, commercial invoices and ensuring equipment is correctly maintained post mobilisation.
  • Ensure Company owned hire equipment is maintained and tested pre and post use (Tooling, testers and Ancillaries).
  • Complete delivery paperwork within SAP - prepare hire equipment lists for each project/scope and ensure that correct equipment is selected for dispatch and accurate project documentation is issued to the client.
  • Assist with the growth of ICR, supporting opportunities to the business and actively contributing to development and management meetings.
  • Raising purchase requisitions in line with project requirements.
  • Handling of all QF training enquires, including coordination of equipment & manpower to complete training.
  • Providing Project Coordination support across other ICR business units as required.
  • Ensure all company processes and procedures in accordance with BMS are adhered to.
  • To present a highly professional articulate and consistent management approach to the running of the business that is supportive to the ideals and expectations of company employees and Directors.


Key Responsibilities:


  • Deliver all projects/scopes to the satisfaction of the client.
  • Optimise project deliverables, schedule, and budgeting.
  • Manage the Quickflange trained Technicians through Solab to ensure the right skills are deployed to the client site, either on or offshore.
  • Support the Operations Manager to ensure the QF operations team have all the information they need to deliver the service to the client.
  • Compliance with all ICR HSEQ processes and standards.
  • Coordination of the rental equipment and sale flanges.
  • To prepare and compile job packs.
  • To create dispatch paperwork via SAP, for the dispatch equipment.
  • Awareness of current stock levels and reorder points.


Mandatory Training Requirements:


  • Knowledge of SAP is preferable, but not essential.
  • Awareness of mechanical equipment and possibly hydraulic equipment an advantage.
  • Strong organisational and planning skills.
  • Problem resolution and process familiarisation.
  • Analysis and decision-making skills.
  • Excellent interpersonal skills.
  • Strong ability to multi-task.
  • Excellent administration skills, including report writing.
  • Significant Microsoft knowledge and experience.

  • Proposals Coordinator

    2 months ago

    Aberdeen, Scotland, Aberdeenshire, United Kingdom Eden Scott Full time

    A leading services organisation has engaged Eden Scott to support with acquiring a Proposal Coordinator for their Aberdeen team.Working globally across multiple areas in the energy sector, this organisation offers specialist engineering services to achieve sustainable solutions, helping customers to enhance project delivery, advance environmental objectives...

  • Aviation Coordinator

    3 weeks ago

    Aberdeen, Scotland, Aberdeenshire, United Kingdom Orion Group Full time

    Our client is currently recruiting for the position of Aviation Coordinator, based in Aberdeen. This role has been released on a 12 month PAYE contract.Key Responsibilities• Assist in maintaining passenger records with relevant certification such as medical and survival training and other specific requirements on the company’s systems.• Assist in...

  • Vendor Inspection Senior Coordinator

    4 days ago

    Aberdeen, Scotland, Aberdeenshire, United Kingdom Fulkrum Full time

    Fulkrum is a leading global provider of inspection, expediting, auditing, and technical staffing services within the energy sector. Our innovative solutions and highly skilled team ensure operational excellence across multiple sectors in more than 64 countries. As we continue to scale our business, we are seeking an organised and proactive individual to join...

  • Human Resources Coordinator

    1 month ago

    Aberdeen, Scotland, Aberdeenshire, United Kingdom Orion Group Full time

    Our client is seeking an experienced *HR Coordinator* for an initial 12-month contract. The selected candidate will play a vital role in the HR team, providing support to the team and business operations in the UK and Netherlands. Responsibilities include offering HR advice, managing processes and policies and ensuring seamless coordination to deliver...

  • Inspection Operations Manager

    2 months ago

    Aberdeen, Scotland, Aberdeenshire, United Kingdom GDi Full time

    Inspection Operations Manager Who is GDi?We are an Aberdeen-based, leading provider of engineering and digital asset management solutions. By delivering ultra-efficient technology and safety-driven solutions, GDi helps our clients safely and efficiently manage their assets.GDi are looking for an experienced, enthusiastic, and motivated Inspection Operations...

  • Logistics Coordinator

    2 months ago

    Aberdeen, Scotland, Aberdeenshire, United Kingdom NES Fircroft Full time

    We are currently looking for a Logistics Coordinator on a 12 month contract, based in Dyce. What will you be doingAssist with the execution of all Freight movements for the assigned project ensuring safe, timely and economical delivery of equipment and materials to destination.Clear understanding of Inco Terms and the most commercial method of transporting...

  • Operations & Logistics Coordinator

    2 weeks ago

    Aberdeen, Scotland, Aberdeenshire, United Kingdom Subsea Connect Full time

    Company Overview Subsea Connect is a privately owned company, founded in 2020. With over 40 years industry experience, our combined knowledge enables us to provide optimal solutions for our customers. We supply a wide range of cable assemblies to meet the highest demands of the underwater technology industry. Our custom designed cable moulding and...

  • Environmental Coordinator

    4 weeks ago

    Aberdeen, Scotland, Aberdeenshire, United Kingdom JAB Recruitment Full time

    JAB Recruitment is sourcing an Environmental Coordinator on behalf of our Operator client located in Aberdeen. This is a 12-month PAYE contract. The successful candidate will support the Environmental Team by applying processes, sharing knowledge, and working in a technical capacity to ensure compliance and continual improvement of environmental...

  • HR Coordinator

    3 weeks ago

    Aberdeen, Aberdeenshire, United Kingdom Eden Scott Full time

    Our client is seeking an experienced HR Coordinator for an initial 12-month contract. The selected candidate will play a vital role in the HR team, providing support to the team and business operations in the UK and Netherlands. Responsibilities include offering HR advice, managing processes and policies and ensuring seamless coordination to deliver...

  • Integrity Engineer

    4 weeks ago

    Aberdeen, Scotland, Aberdeenshire, United Kingdom Bumi Armada Full time

    Bumi Armada UK Limited (BAUK) currently have a permanent staff opportunity for an Integrity Engineer to join the Armada Kraken FPSO onshore support team. The successful candidate will have relevant experience, and will:Support the implementation, development and continuous improvement of Asset Integrity Management Systems (AIMS) documentation including...

  • OM & Facilities Contracts Manager

    2 months ago

    Aberdeen, Scotland, Aberdeenshire, United Kingdom Morson Talent Full time

    Our O&G operator in Aberdeen is looking for a Contracts Manager to join them on either a contract or permanent working basis. Role: OM & Facilities Contracts Manager Term: Either contracting or permanent (rates will be dependant on preferred working option) Location: Holburn Street, Aberdeen/hybrid style working Job Profile Summary The OM & Facilities...

  • QHSE Advisor

    1 month ago

    Aberdeen, Scotland, Aberdeenshire, United Kingdom Jackson Hogg Full time

    Jackson Hogg are delighted to be supporting their Global client for the appointment of a QHSE Advisor due to ongoing expansion across our clients multiple sites. This is an excellent opportunity to join a Global company who are specialists across Renewable's, Oil & Gas and Water. With a supportive culture and the opportunity to develop your career. This...

  • HR Business Partner

    7 days ago

    Aberdeen, Scotland, Aberdeenshire, United Kingdom Orion Group Full time

    Our Energy client is currently recruiting for the position of Reward Analyst, based in Aberdeen. This is on a PAYE contract.Responsibilities:* Advisory Services: Provide expert advice on reward matters to HR Business Partners, Leaders, and Employees.* Market Analysis: Assist the Lead HR Business Partner in examining market trends and analyzing data to...

  • SMC Administrator

    2 months ago

    Aberdeen, Scotland, Aberdeenshire, United Kingdom Semco Maritime Full time

    PBS (Semco UK) are looking for a SMC Administrator to join our team on a 6 month basis.The SMC Administrator will be responsible for providing general administrative support, including managing communications, scheduling and documentation. Additionally, they will assist with Supply Chain and Contracts administrative tasks such as order processing, equipment...

  • Welding Inspector

    4 weeks ago

    Aberdeen, Scotland, Aberdeenshire, United Kingdom Eden Scott Full time

    Eden Scott is partnering with a dynamic and rapidly expanding oil and gas company to recruit a skilled Welding Inspector. This role is essential for ensuring the highest standards of welding quality and compliance within the organization. The Welding Inspector will be responsible for reviewing weld procedures, overseeing welding operations, conducting...

  • Mechanic

    4 months ago

    Aberdeen, Scotland, Aberdeenshire, United Kingdom IKM Testing UK Full time

    IKM Testing UK in Aberdeen are now recruiting for an experienced Mechanic to join their busy Workshop Department.Prior experience of working within the Oil & Gas industry is essential. To be considered for this position, candidates must have in-depth knowledge and experience working with both, 90/180k nitrogen pumps and fluid pumps including HT400 / HD500s....

  • Senior Mechanical Engineer

    1 month ago

    Aberdeen, Scotland, Aberdeenshire, United Kingdom Anasuria Operating Company Limited Full time

    We're Hiring! Join our team as a Full-Time Senior Mechanical Engineer (Cranes) at Anasuria Operating Company Limited (AOC). Anasuria Operating Company Limited (AOC) is seeking a highly motivated and skilled Senior Mechanical Engineer (Cranes) to join our team. AOC is a joint operating company established in 2015, focused on exploration, development,...

  • Equipment Mobilisation Technician

    1 month ago

    Aberdeen, Scotland, Aberdeenshire, United Kingdom IKM Testing UK Full time

    IKM Testing UK in Aberdeen are now recruiting for a Mobilisation Technician. Prior experience of working within the Oil & Gas industry is essential. The role is responsible for ensuring that all project mobilisations & demobilisations are planned and undertaken in a competent, safe and professional manner; that all project procurement requirements are...

  • Operations Supervisor

    2 days ago

    Aberdeen, Aberdeenshire, United Kingdom Brightwork Ltd Full time

    Brightwork are pleased to be recruiting for an Operations Supervisor on behalf of our client based in Aberdeen, on a full time, permanent basis.As Operations Supervisor you will be responsible for covering all operational aspects of the international and domestic freight requirements of the Aberdeen branch relating to road transport. This will include all...

  • Junior Sales Engineer

    1 week ago

    Aberdeen, Scotland, Aberdeenshire, United Kingdom RTS - Rental Technology & Services Full time

    Company IntroductionRTS is an international provider of electronic engineering solutions for the subsea industry. Providing technical solutions and equipment for rent or purchase, RTS was established in 2002 with the main headquarters based in Åkrehamn, on the west coast of Norway, with direct access to the North Sea. Since 2002, RTS has designed and...