Team Assistant

5 days ago

London, UK, United Kingdom myGwork Full time

This inclusive employer is a member of myGwork – the largest global platform for the LGBTQ+ business community.

Accessibility statement: If individuals have any accessibility issues when reviewing this document, please notify a member of the Travers Smith HR team so that the document can be provided in an alternative format.

Support and Adjustments for candidates : At Travers Smith, we are committed to ensuring that people who are disabled or have a long-term condition are empowered in their identity, valued equally, and listened to. If we can adjust the recruitment process to make it more accessible, please let us know. For further information please visit our website : Recruitment - Support and adjustments for candidates | Travers Smith

Travers Smith

An award-winning city law firm. We build lasting relationships with public and private sector clients. It is Travers Smith's purpose to provide the very highest quality of service to our clients whilst enabling our people to achieve professional fulfilment in a supportive, inclusive, and enjoyable working environment.

Department

We act for employers across all sectors and cover the full range of UK employment and business immigration issues. Our work includes senior executive appointments and departures, business immigration, investigations, whistleblowing and discrimination, trade union issues, restructuring, redundancy and employment disputes in the courts and employment tribunals.???????

We regularly partner up with other departments in the firm (Investigations, Dispute Resolution, Pensions, Incentives, Corporate and Tax Disputes) to offer the right skillset and expertise to our clients.

What sets us apart is our relationship-focused approach and the type of advice we provide. We get to know our clients well by having dedicated client teams, long-standing relationships and the use of regular secondments. Clients often see us as an extension of their HR team. This enables us to provide clients with tailored recommendations, based on our knowledge of their business and their approach to risk. We never sit on the fence. We pride ourselves on giving brave advice which is solutions-focussed, innovative and challenging .

The Role

You will be expected to provide high quality, comprehensive administrative support to lawyers and PAs within the Dispute Resolution practice. You will contribute to the practice, and, ultimately, the firm's success by proactively getting to grips with working processes, anticipating the needs of those requiring support by providing dedicated, hands-on assistance, and facilitating flexible and efficient administrative support.

Key Responsibilities

  • Work to ensure individual support needs for all members of the practice are understood and met.
  • Provide dedicated assistance to an allocation of lawyers, making sure that their individual needs and requirements are met.
  • Use effective processes to ensure that all tasks are completed efficiently and within the required timescales.
  • Use initiative to take responsibility for essential administrative tasks that will assist the wider practice, for example, coordinating expense payments, archiving, arranging photocopying, scanning and maintaining departmental documents, liaising with various business services departments and support teams, as necessary.
  • Be highly proficient operating all functions of the printers, including clearing jams, replenishing paper, and re placing the toner .
  • Assist other members of the team (including PAs, Paralegals, Operations, and the Dispute Resolution Business Development ('BD') team) as required.

Other Responsibilities

  • Deal with incoming and outgoing post, checking desks for post when allocation is out of the office/working remotely.
  • Establish and maintain effective and accurate filing systems.
  • Liaise with the Records Management/General Office ('GO') department to send off and recall archived filing.
  • Replenish the stationery cupboards as needed and ensure that all stationery requirements are met, liaising with our Stores team as necessary.
  • Liaise with GO to arrange couriers as and when they are required.
  • Liaise with the GO, Facilities and Maintenance departments to progress issues that may arise with regards to the maintenance of the office as necessary.
  • Diary management, organising of meetings and travel arrangements.
  • Perform general ad-hoc administration duties including conflict checks and file opening as required and assisting to support departmental BD activities, including maintenance of the BD diary and updating Interaction contacts.

Personal Specification - Knowledge, Skills & Experience

  • Strong attention to detail.
  • A good level of knowledge of MS Office applications (Word, Outlook, Excel, PowerPoint).
  • Interpersonal skills that will allow for the development of strong working relationships across the practice and wider firm.
  • Confidence to proactively problem solve and seek assistance should issues arise.
  • Enjoys working as part of the PA team, working to build relationships within the PA team and offering assistance to help cover busy periods and absences.
  • Ability to work in a fast-paced team environment while maintaining a high level of performance.
  • Ability to organise and prioritise workload effectively whilst handling multiple deadlines.
  • A continued focus on excellent client service.
  • Ability to take ownership of processes and to use own initiative to progress tasks with little supervision.
  • Be a proactive highly motivated, self- starter who has a can-do attitude.
  • Keen interest in working in a legal environment.

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