PA to Directors

3 days ago


Hertford UK, Hertfordshire, United Kingdom Off Limits Entertainment Ltd Full time


Reports to: Directors

Location: Hertford, Hertfordshire

Job Type: Full-time, Monday - Friday (with out of hours work)

Department: Entertainment/Social

PA to Directors plays a critical role in supporting senior management by handling administrative tasks, managing schedules, and ensuring smooth day-to-day operations.

This role provides high-level administrative and organizational support to the company's Directors, ensuring their day-to-day functions are executed efficiently. The PA is expected to manage schedules, coordinate meetings, communicate on behalf of the Directors, and assist with a variety of tasks, from managing travel arrangements to handling confidential information.


Key Responsibilities:


  • Calendar and Schedule Management:
  • Manage and prioritize the Directors' and Talent calendars, ensuring meetings, appointments, and deadlines are met.
  • Coordinate internal and external meetings, conference calls, and Zoom/Teams meetings.
  • Proactively prepare for meetings, including gathering necessary materials, briefing notes, and background information.


  • Travel and Accommodation Arrangements:
  • Organize domestic and international travel, including flight bookings, hotel reservations, transport logistics, and itineraries for both Directors and Talent.
  • Ensure Directors and Talent have all necessary travel documents and arrange for any special requirements (e.g., visas, boarding passes, etc.).


  • Communication and Correspondence:
  • Act as a liaison between the Directors and other staff members, clients, brands.
  • Handle confidential communication and maintain discretion when dealing with sensitive information.


  • Meeting Coordination:
  • Schedule and organize meetings, including arranging venues, catering, and technical setups for presentations and calls.
  • Take and distribute meeting minutes and follow up on outstanding tasks.


  • Event Planning and Coordination:
  • Assist in organizing company events (Christmas Parties, Quarterly Company Events), off-site meetings, including logistics, invitations, and on-site support.


  • Expense Management:
  • Prepare and process expenses and receipts for Directors and Talent
  • Liaising with company accounts department to raise and chase invoices


  • General Administrative Support:
  • Perform general office duties such as filing, office supply management, and assisting with the day-to-day running of the office.
  • Coordinate with other staff to ensure efficient office operations.


Key Requirements:


  • Experience & Skills:
  • 2+ years experience as a Personal Assistant or Executive Assistant to senior management or Directors.
  • Strong organizational and multitasking abilities.
  • Excellent written and verbal communication skills.
  • High level of discretion, confidentiality, and professionalism.
  • Proficiency in Gmail, Google Docs and all other Google applications
  • Ability to manage time effectively, prioritize tasks, and meet deadlines in a fast-paced environment.
  • Knowledge of the industry and social media platforms


  • Personal Attributes:
  • Strong attention to detail and accuracy.
  • Proactive and self-motivated with a positive, can-do attitude.
  • Ability to work under pressure and handle competing demands.
  • Flexible and adaptable to changing priorities.

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