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Assistant event manager

2 months ago

London, UK, United Kingdom The Southbank Centre Full time

Closing date: 8th September 2024

Salary: £32,000 per year

Expected start: Late October 2024

If you're passionate about the arts and have experience coordinating live events, this is the role for you

We are looking for an Assistant Event Manager (maternity cover) to join our Producing & Event Management team on a full-time, fixed term basis.

The Event Management team work on Events across all artforms and Public Programming activity and are scheduled around 3 months in advance. The role is responsible for the advancing, coordination, delivery and reconciliation of allocated events across all artforms.

The majority of Southbank Centre Artistic Events take place Wednesday to Sunday and the post-holder should expect to work regular evenings and on approximately three weekends out of five.

Areas of responsibility

  • To provide efficient and proactive administrative and event delivery; advancing and delivering a range of diverse and dynamic artistic events in non-auditoria spaces, in conjunction with the Producing and Programming teams to successfully deliver the Southbank Centre’s (SC) artistic programme to an international standard.
  • Work with the Programmers, Producers and Event Managers to provide administrative, advancing and delivery support for the Event Management team on allocated events and festivals to enable the successful delivery of a diverse and dynamic event and festival programme.
  • To communicate the operational needs of assigned events to all necessary and related internal departments through the effective administration of Artifax, Southbank Centre’s venue management system, and agreed operational procedures.
  • To provide efficient and courteous support to those involved with the Event Management and Producing team, including colleagues, artists, creative practitioners, partner organisations, members of the public and any others.

Knowledge, skills and experience

  • Demonstrable experience of coordinating live arts events or arts projects involving artists, participants or members of the public with a public outcome
  • A keen interest in and knowledge of one or more of the Music and Performance artforms Southbank Centre presents (Contemporary Music, Performance & Dance, Literature, Festival & Public Programming)
  • Demonstrable communication and negotiation skills (both verbal and written), with the ability to build and maintain good working relationships with a wide range of people, both internally and externally at all levels
  • Has demonstrable administration skills, with a methodical approach and attention to detail
  • Has experience of working with organisational financial processes and updating expenditure on budget spreadsheets, raising purchase orders and processing invoices etc
  • Has experience of working in an arts or media organisation
  • Has effective time management skills with the ability to multitask, meet deadlines and prioritise a heavy workload and stay calm under pressure
  • Solutions-focussed, with a can-do attitude to resolving issues as they arise
  • Has demonstrable IT skills, particularly with Google Suite and MS Office
  • Has a flexible and collaborative approach, working irregular hours as required by event work
  • Has experience of working directly with creative people
  • Able to demonstrate an understanding of and commitment to the role that diversity and inclusion play in the activities of the Southbank Centre as a whole and in the work of this particular job.

If you feel that your skills and experience do not fully meet the criteria as listed in the Job Description but that you have other relevant skills and experience that would support you in this role, please do apply and note these in your application.

We present work for everyone and we welcome applications from everyone. By attracting people to work for us from a broad range of backgrounds with diverse attitudes, opinions and beliefs, we can continue to look at the world with fresh eyes and find new ways of doing things.

Please state in your application that you found this role through Creative Access.