Travel & Expenses Coordinator

4 weeks ago


Bromley UK, South East London, United Kingdom ersg Ltd Full time

We are currently looking to add a Travel and Expenses Coordinator to the team; this role is designed to optimise the efficiency and effectiveness of the company’s travel arrangements. It is a great opportunity to impact the company’s bottom line and to significantly streamline existing processes. The ideal candidate will be organised, have a keen eye for detail and a drive to improve processes.


Responsibilities

Administration:

  • Book flights, hotels and car hire for contractors as required by consultants
  • Liaise with travel companies to obtain best rates, bulk discounts etc
  • Liaise with contractors to ensure they have correct documentation for travel
  • Resolve issues and obtain refunds where appropriate
  • Keep in touch with contractors to ensure any issues arising are dealt with appropriately.

Accounting:

  • Ensure costs of travel are recorded in a timely and accurate manner in RSM
  • Ensure all relevant documentation is provided to billing team to enable recovery of costs from clients where applicable
  • Ensure costs of travel are recorded in the Sage accounting system.
  • Ensure amounts billed to clients are correctly allocated to outstanding costs
  • Ensure any deposits are recovered from hotels and other accommodation
  • Provide insightful reporting to billing team to maximise recovery of costs
  • Maintain database for company’s carbon data reporting


About you:

  • Finance related background is beneficial
  • Fluency in English, other languages are desirable
  • Competent in Microsoft Office
  • Great attention to detail
  • Excellent communication and organisation skills
  • Ability to work efficiently under pressure or to tight deadlines
  • Ability to work independently and as part of a team


ersg are an equal opportunities employer; we are committed to promoting equality of opportunity for all job applicants. We do not discriminate against applicants on the basis of age, sex, race, disability, pregnancy, marital status, sexual orientation, gender reassignment or religious background; all decisions are based on merit.



  • Kent, UK, South East England, United Kingdom Randox Health Full time

    Health Check Coordinator – Kent – (Job Ref: 24/HCKT)Are you passionate about health and wellness? Do you want to be part of a cutting-edge team revolutionising preventative healthcare? If so, Randox Health is looking for a dynamic and driven Health Check Coordinator to join our team in Kent.Why Join Randox Health?At Randox Health, we're not just...


  • Kent, UK, South East England, United Kingdom Randox Health Full time

    Health Check Coordinator – Kent – (Job Ref: 24/HCKT)Are you passionate about health and wellness? Do you want to be part of a cutting-edge team revolutionising preventative healthcare? If so, Randox Health is looking for a dynamic and driven Health Check Coordinator to join our team in Kent.Why Join Randox Health?At Randox Health, we're not just...

  • Event Coordinator

    1 month ago


    Surrey, UK, South East England, United Kingdom KnoWho Full time

    Project Coordinator/Account Executive | Cental London | Entry LevelLondonSalary: 25kAmazing opportunity for a passionate Project Coordinator/Account Executive to join a full-service creative events agency! Support project teams in planning and executing events to meet or exceed client expectations efficiently and within budget.Work collaboratively with the...


  • Surrey, UK, South East England, United Kingdom The Teen Project Full time

    The Teen Project is dedicated to empowering teenage girls by improving their mental and physical well-being through a holistic and sustainable approach. Our team of dedicated mentors and well-being professionals provides tailored support to help young women build confidence, resilience, and a positive body image. We focus on long-term development rather than...


  • Surrey, UK, South East England, United Kingdom The Teen Project Full time

    The Teen Project is dedicated to empowering teenage girls by improving their mental and physical well-being through a holistic and sustainable approach. Our team of dedicated mentors and well-being professionals provides tailored support to help young women build confidence, resilience, and a positive body image. We focus on long-term development rather than...

  • Technical Coordinator

    1 month ago


    Gloucestershire, UK, South West England, United Kingdom Aldwych Consulting Ltd Full time

    Do you have experience working on residential developments? Do you have a background in engineering and the drive to work on exciting new projects across the South West? Are you looking for a hybrid role where you can make an impact while working with a forward-thinking, family-owned homebuilder?An exciting opportunity has arisen for a Technical Coordinator...

  • Senior Site Manager

    4 weeks ago


    Bermondsey, UK, South East London, United Kingdom Falcon Green Full time

    Senior Site ManagerMain Contractor£20m Commercial Cut & Carve SchemePermanent: Up to £80,000 + PackageBased in BermondseyWe are currently searching for a Senior Site Manager for one of the UK’s busiest main contractors. The current economic climate within the industry hasn’t dampened this businesses workload and due to additional projects coming...

  • Executive Assistant

    1 week ago


    Surrey, UK, South East England, United Kingdom Hyper Recruitment Solutions Full time

    We are currently looking for an Executive Assistant to join a leading Pharmaceutical company based in the Surrey area. As the Executive Assistant, you will be responsible for providing comprehensive administrative support to senior leaders within a Medical Affairs and HEOR department, ensuring smooth and efficient operations.Please note this is an initial...


  • Sheffield, UK, South Yorkshire, United Kingdom Knights Full time

    Knights has always done things differently. In 2012, we became the first UK legal sector organisation to secure private equity investment, shifting from a traditional partnership to a corporate structure and clearly separating management from fee earners.Our model's success led to significant growth over six years, and since our AIM market listing in...

  • Project Manager

    1 month ago


    Oxfordshire, UK, South East England, United Kingdom Skilled Careers Full time

    Job Title: Mechanical & Electrical Project Manager – Mechanical and/or Electrical BiasLocation: OxfordshireAbout the company:A leading M&E (Mechanical and Electrical) partner in the UK. They specialise in designing and installing building services and infrastructure solutions for commercial, defence and government clients. Producing M&E packages of up to...


  • Bristol, UK, South West England, United Kingdom Stripe OLT Full time

    Join one of Bristol’s fastest-growing technology companies as an Operations Administrator. This role involves maintaining a well-organised and secure office environment and supporting various administrative tasks across the business. The ideal candidate is a proactive and experienced administrator with strong organisational skills and the ability to manage...

  • Regional Trainer

    4 weeks ago


    Surrey, UK, South East England, United Kingdom Bright Selection Full time

    Are you an experienced Trainer working in the Social Care sector? This is a fantastic opportunity to join a luxury care home provider who are looking to appoint a Regional Trainer, working across a portfolio of premium care homes, located across the South and South East of England. Responsibilities (include but are not limited to)Take the lead in all care...

  • Field Sales Executive

    1 month ago


    Bristol, UK, South West England, United Kingdom Ted Experience Full time

    What is the role ?The mission of an IQOS Multi-Category Coach (MCC) is to help adult smokers transition to healthier alternatives by educating them about IQOS products, particularly heated tobacco devices. This role involves engaging directly with customers at pop-up stands, usually placed near tobacco aisles in stores like Morrisons and Sainsbury's, to...


  • Bristol, UK, South West England, United Kingdom Vulcain Engineering - UK Full time

    Do you have the energy to transform?Are you looking for an exciting opportunity to make a positive impact supporting the UK Government’s strategy of Net Zero 2050?Vulcain Engineering Group provides Engineering consultancy services across multiple Industry sectors on a global scale. With operations in 40 countries and employing over 2700 staff worldwide,...

  • Research Coordinator

    2 months ago


    Brighton, UK, East Sussex, United Kingdom Citywire Full time

    Research CoordinatorCitywire has an opportunity for an entry-level Research Coordinator to join our Data Quality and Analysis (DQA) team working across Citywire’s two key databases: Audience and Fund Managers. The Research Coordinator will be responsible for the acquisition, processing, and maintenance of fund manager information, responding to queries...

  • Export Coordinator

    3 days ago


    Beverley, UK, East Riding, United Kingdom Vuba Full time

    Export CoordinatorABOUT USVuba is one of the most exciting and fast growing companies in the area, and our journey has only just begun! Established in 2009 by entrepreneur Sean Scott, Vuba operate out of 3 locations across the UK. Our head office is located in Beverley, East Yorkshire, with distribution centres in Birstall, West Yorkshire and Bridgwater,...

  • Operations Consultant

    2 weeks ago


    Bromley, South East London, United Kingdom Bank of America Full time

    Job Description:Job Title: Operations Consultant - Sanctions Advanced EscalationsCorporate Title: Up to Vice President Location: Bromley Company Overview: At Bank of America, we are guided by a common purpose to help make financial lives better through the power of every connection. Responsible Growth is how we run our company and how we deliver for our...

  • Chef Trainer

    2 months ago


    Kent, UK, South East England, United Kingdom FIND | Creating Futures Full time

    FIND are a specialist staffing business, servicing the Skills, Learning & Apprenticeship markets across the UK. We’re representing the leading training & apprenticeship provider for the UK’s hospitality & Catering industry.Role: Chef TrainerExperience Required: No prior teaching/training experience is needed, our client will provide you with all the...


  • Surrey, UK, South East England, United Kingdom Michael Taylor Search & Selection Ltd Full time

    Calling all Mechanical and Electrical Engineers based in Surrey, Hampshire and Berkshire, we are recruiting on behalf of one of the UKs Premier contractors; who are delivering a the MEP refurbishment of a major pharmaceutical site.Client: Over the past 40 years our client has established itself as an industry leading M&E contractor operating within the UK....

  • Executive Assistant

    4 weeks ago


    City Of London, UK, Central London, United Kingdom Eden Recruitment Ltd Full time

    Eden Recruitment is delighted to be supporting a leading financial services firm in their search for a highly organised and proactive Executive Assistant to provide comprehensive support to three Managing Directors (MDs). This role requires a skilled individual who can seamlessly manage the competing demands of multiple senior executives in a fast-paced...