Facilities Coordinator

4 weeks ago

Sheffield UK, South Yorkshire, United Kingdom Knights Full time

Knights has always done things differently. In 2012, we became the first UK legal sector organisation to secure private equity investment, shifting from a traditional partnership to a corporate structure and clearly separating management from fee earners.


Our model's success led to significant growth over six years, and since our AIM market listing in June 2018, we've seen consistent increases in turnover and profits.


With around 1500 colleagues across 26 locations, our strong organic growth combined with quality acquisitions, we've strengthened our position in key markets. We are equipped to execute our growth strategy and aim to be the leading regional legal and professional services firm.


We have the team and financial resources in place to deliver our organic and acquisitive growthstrategy as we scale up to achieve our ambition. Our distinctive business model and culture remaina clear differentiator from other legal services businesses enabling us to attract professionals who prefer to work in a modern business.


Opportunity


The Facilities Coordinator will be part of the Facilities team which is based in Sheffield and will support the Group Facilities Manager in overseeing the maintenance and operation of the whole real estate portfolio and associated infrastructure to ensure they always function optimally and safely. The Facilities Coordinator will play a key part in ensuring our facilities are managed efficiently, safely and in a way which supports the business objectives.


The ideal candidate should possess the following capabilities:


  • Highly motivated with outstanding organisational and communication skills
  • Demonstrated experience in facilities, asset, and property management within a corporate setting
  • Comprehensive knowledge and expertise in managing FM and technical services
  • Exceptional attention to detail
  • Competence in developing and maintaining reliable data and documentation
  • DSE Assessor qualification is advantageous but not mandatory
  • Basic understanding of health and safety
  • CPD record including any FM-related training or qualifications
  • Training in Legionella awareness (desirable)
  • Training in Asbestos Awareness (desirable)


Responsibilities


In this role, key duties and responsibilities include:


Facilities management;


  • Support the execution of all facilities activities according to strategy and business goals.
  • Attend tenant meetings regularly, reporting any building issues to Group FM.
  • Offer nationwide support as part of the Facilities team.
  • Hold regular meetings with contractors, suppliers, and consultants as needed.
  • Help gather asset data on utilities, occupancy, waste, performance, and sustainability.
  • Help with initiatives aimed at reducing energy use, minimizing waste, and promoting eco-friendly practices.
  • Provide daily support for internal teams, suppliers, and contractors for reactive and after-hours work.
  • Conduct regular office inspections to identify and address any concerns, maintaining high standards.


Regulatory compliance;


  • Support the Group FM in ensuring that all facilities adhere to relevant regulations and statutory requirements.
  • Co-ordinate the implementation of policies and procedures across the facilities function, including health and safety, ESG, and sustainability.
  • Work with landlord AM/FM teams to ensure statutory compliance of assets maintained by landlords.
  • Collaborate closely with the FM contractor to ensure SLAs are met according to contractual terms.
  • Ensure risk assessments are conducted and reviewed regularly in accordance with the facilities strategy.


More information


This is a national role and requires regular travel across offices and therefore a full, clean driving licence is strongly preferred. The costs of travel to locations other than Sheffield will be reimbursed by Knights but not all our locations are readily accessible by public transport.


This role offers an exciting opportunity to be part of a one team culture that promotes direct responsibility with an expectation to deliver the best service possible within a collegiate environment.


Most importantly, you will have the chance to influence how we view and deliver the future of legal and professional services in a warm, caring organization, with minimal hierarchy. Our positive and transparent culture offers an excellent foundation for the right individual to advance their careers.

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