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Office Manager

4 weeks ago

London London, UK, United Kingdom Aldrich & Company Limited Full time

Office Manager / EA, Corporate Finance, Mayfair

£60,000 + excellent bonus and benefits

Ref: 927285

Are you an Office Manager with broad experience in a busy professional services environment? Are you looking for a hands-on role, where no 2 days will be the same?

Do you have experience managing projects, facilities and suppliers as well as providing EA support at executive level ?

Are you IT-savvy and happy coordinating and organising client hospitality and events?

Would you thrive in an office full of bright, enquiring minds, where your input will be respected and rewarded?

A dynamic corporate finance firm is looking for an outstanding individual to bring a proactive approach to running the office.

This role is 4 days in office, 1 WFH

What you’ll be doing day-to-day:

  • Providing support to the Chief Executive and the small Corporate Finance Executive team
  • Supporting communication between clients, executives and the corporate finance team
  • Diary and travel management across multiple time zones
  • Acting as ambassador for the firm at all time
  • Greeting clients attending the office for meetings
  • Office management including arranging supplier visits, ordering all office supplies, liaison with contract cleaners and tenants, providing meter readings and identifying any building maintenance issues requiring attention
  • Organising client hospitality at events, including coordination of guest lists
  • Preparing reports, letters, PowerPoint presentations
  • Printing and binding presentation materials for meetings as required
  • Maintaining and keeping updated all contacts data
  • Data collation in Excel to assist on research projects as required
  • Updating administrative policies and procedures, ensuring compliance with legal requirements
  • Preparation of expenses claims
  • Maintaining records of invoices issued and received/general liaison with Finance Director

The skills you need to bring:

  • Broad experience as an Office Manager, ideally from professional services
  • Ability to work under pressure in a high-achieving environment
  • High EQ and IQ
  • Very strong relationship building skills
  • Commitment to confidentiality and discretion
  • Desire to be actively involved in all aspects of a business
  • Confident decision maker, happy to bring new ideas to the table

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