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Estate Office Administrator

2 months ago

Kyle IV, Kyle, United Kingdom UK Mission Enterprise Ltd Full time

Estate Office Administrator

Permanent

Inverinate

Competitive

This role requires flexibility during our busy season with regards to hours and days worked.

Dedicated to providing a 6-star quality private concierge service to our

exclusive clients. UKME ensures that the properties, we maintain are presented

to the highest standard possible.

This is an exciting role for a talented individual who is looking for a new challenge, wants to join a fast paced and high performing team renowned for their approach and delivery of unparalleled service.

We are looking for an Estate Office Administrator to undertake the following duties on a day-to-day basis:

Key responsibilities

Ensure all telephone queries are dealt with correctly

Process all weekly attendance & time sheets & ensure that all files are updated

Record annual leave & sick days, ensure files are up to date

Process all purchase orders & invoices on the Proactis system

Monitor all purchase orders & payments made on Proactis

Maintenance of budget spreadsheets

Prepare & balance petty cash

Review & order all required office stationery

Maintain all cattle & sheep records in line with Government & Estate requirements

Maintain all annual Deer Cull & Count information records

Ensure all staff training requirements are met & up to date in line with H&S

Responsible for Estate vehicles, plant & equipment asset register's

General filing, accounting, & day to day office duties

Occasional cooking & food preparation for visitors & staff

To adhere to organisational policies and procedures.

To ensure a professional approach is undertaken in performing duties and interacting with clients, colleagues and external providers, with particular emphasis on maintaining departmental confidentiality.

To always respect the nature of the company's business and adhere to strict code of conduct and confidentiality.

To provide cover for colleagues in times of absence, such as annual leave.

Training and Development Responsibilities

* Proactis system

* Customer service and communication skills

* First Aid

* Health and Safety

Knowledge/Experience/Skills/Abilities

Proven experience of administration in a quality driven service environment, such as hotel or Private Estate

Proven relevant experience working in a 24/7 environment

Proven organisational skills

Able to demonstrate proven specialist hands on cleaning experience

Health and Safety knowledge preferably gained through a recognised course

Computer literate, with experience of Microsoft packages such as Word, Excel, Outlook

Personal Attributes

A proactive, positive and professional approach

A good, willing and hospitable approach to the job and guest.

Benefits

Private healthcare

Company pension scheme

Season ticket loan

Perks at work

APPLY NOW.


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