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Administrative Assistant

2 months ago

London, UK, United Kingdom PE Global Full time

PE Global is recruiting an Administrative Assistant for our multinational biotech client based in Moorgate, London. The role is an initial 12-month contract and this role will be remote, however, some travel to the office might be required.



Responsibilities of the role:


  • Support monitoring the finance mailbox, tracking invoices and responding to queries from NHS sites regarding payment status.


  • Support the invoice payment process, by requesting documentation and liaising internally to support approval workflows


  • Support the COM group in liaising with NHS sites and CRAs to address invoice queries.


  • Support the finance taskforce initiative, which is working to ensure all sites are up to date with their invoicing- the work in this area is likely to increase significantly between Dec 2024 and Jun 2025,


  • Support the site personnel compliance workflow activities required for clinical trial contract execution. This work will increase over the next 6-9 months, as the number of sites in set up increases.


  • Support the End of Year finance process in Nov and Dec 2024, ensuring all pending invoices are processed prior to Year End cut off, to minimise accruals.


  • Site budget tracker reconciliation work, to ensure finance process is robust and as efficient as possible.


  • Filing support to team due to additional workload as part of UK independence project


Requirements:


Essential:

  • Excellent IT skills including proficiency in Outlook and Excel, and experience in working on company systems
  • Excellent communication skills, both written and verbal
  • Experience of working remotely and self managing workload
  • Prioritisation of workload
  • Administration experience
  • Some knowledge of financial systems


Desirable:


  • Clinical research finance knowledge
  • Experience of work within NHS or pharmaceutical industry
  • Prior experience with eClinicalGPS




Please note PE Global cannot assist with any sponsorship. Candidates need to have a valid visa to live and work within the UK for at least the next 12 months.