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Team Coordinator, Events

3 months ago

London UK, UK, United Kingdom Aquent Full time

Job Title: Team Coordinator, Events

Client Location: Central London - Hybrid

Starting: 15/07/2024


Salary/Pay Rate: up to £65.000 per annum, pro rata- PAYE

Hours: Full-time

Duration: 6 months (until 31 Dec)


We're partnering with a global entertainment company to hire a talented Team Coordinator to join their Events team for a 6-months contract, offering up to £65.000 per annum, pro rata (PAYE). This is a hybrid position in Central London.


As an Admin Coordinator, you will support diary management for 2 leaders and provide wider team coordination to effectively support the day-to-day operations of the Events team.

The successful candidate will be self-motivated, proactive, quick-thinking, flexible, and able to juggle multiple and diverse responsibilities with unwavering attention to detail at all times. A high level of organization, proactivity, and excellent communication skills are a must.


We need someone who can not only excel in their day-to-day work but can identify opportunities to make the overall team more organized and efficient. Someone who is curious, demonstrates significant initiative, and inherently exercises good judgment will be most successful both in the role and at the company.


Responsibilities Include:

  • Managing complex calendars for 2 leaders, including scheduling meetings internally and externally with multiple parties across various time zones.
  • Coordinating leaders' business travel, both domestically and internationally.
  • Reconciling expenses for leaders.
  • Assisting in preparing and maintaining meeting agendas, presentation slide decks, org charts, and materials for new starters.
  • Organizing team events, including annual offsite, training sessions, and occasional team dinners or activities.
  • Team coordination/admin tasks including but not limited to raising purchase orders, managing the monthly team newsletter, overseeing team trackers to ensure they stay up to date, maintaining Google group distribution lists, circulating NDAs/contracts, and supporting corporate events admin including sourcing and scheduling dates for future events.
  • Occasional onsite support at events when required.


Candidate Profile:

  • Solid experience working as an executive assistant or team coordinator supporting at Director level or above.
  • Experience in the entertainment/events industry is preferred.
  • Highly organized, excellent attention to detail, and effective time management skills to support a large, busy team.
  • Exceptional written and verbal communication skills and the ability to multitask.
  • Flexible and proactive team player, comfortable operating in a fast-paced, team-oriented setting.
  • Solutions-oriented attitude with a calm demeanor and optimistic perspective.
  • Ability to be discreet and maintain confidentiality at all times.
  • A proactive and positive thinker.
  • ‘Tech-savvy’ - must understand functionality on spreadsheets and use Google suite apps in their day-to-day work.
  • Motivated to develop a career in the administrative/business support field and embrace all aspects of the role.
  • A commitment to embrace and advocate for inclusion is essential.


If you're ready to join a dynamic team and help shape the future of entertainment, we’d love to hear from you


The next steps will be shared with shortlisted candidates by EOD Wed 26th June 2024.


We're looking forward to hearing from you


Client Description:

Our Client is the world’s leading streaming entertainment service. Headquartered in California, they’re proud of their unique company culture. This organization has offices all over the world, and has continued to grow for almost 25 years. They now play an active role in production and distribution of original and award-winning content.


Aquent is dedicated to improving inclusivity & is proudly an equal opportunities employer. We encourage applications from under-represented groups & are committed to providing support to applicants with disabilities. We aim to provide reasonable accommodation for any part of the employment process, to those with a medical condition, disability or neurodivergence.