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Executive Assistant

2 months ago

UK, UK, United Kingdom LKQ Europe Full time

As a Senior Executive Assistant to the European CEO, you will be a key player in ensuring business operations and activities stay organised, on track and moving forward. This role requires outstanding communication skills, strong multitasking abilities, excellence judgment, and the capacity to thrive in a fast-paced, team-driven environment.


This role will require European travel as you will be required to travel monthly to support with meetings taking place across Europe as well as ad hoc events.


Why work for us?

We’re a people first business. We’re looking for people who love what they do, are passionate about delivering only the very best and make it their business to excel, whatever their role.


Our colleagues are our number one priority because we know we can’t deliver great without them. From flexible working options and bespoke development programs to well-being initiatives and people policies that make a positive impact, at LKQ Europe we’re committed to investing in our colleagues.


And it’s not just our people we’re committed to. Our sustainability agenda also focuses on leaving our world a better place than how we found it. From putting resources back into the communities in which we work and fundraising for charities, both local and global, to actively reducing our carbon footprint we mean business when it comes to having a positive environmental impact on our planet.


Key Responsibilities

  • Providing comprehensive administrative and secretarial support to the CEO
  • Coordinating and maintaining a schedule of appointments and meetings
  • Creating and designing presentations
  • Producing documents, briefing papers and reports
  • Handling highly sensitive, confidential and non-routine information
  • Coordinating diary and email management
  • Arranging meetings/lunches, booking rooms and organising refreshments and food
  • Acting as a point of contact between internal and external stakeholders
  • Attending meetings across Europe, minute taking and circulating minutes
  • Putting agendas together and chasing documentation
  • Managing travel arrangements including flights and accommodation
  • Helping to organise events such as the European Leadership Conference
  • Completing monthly credit card expenses
  • Offering an admin support service to the wider business when needed


Skills and Experience needed

  • Minimum of 3 years proven experience as a PA/EA at a senior management level preferably within an international matrix environment.
  • Excellent software skills including MS Excel, Word and PowerPoint.
  • Exceptional organisational and time management skills
  • Ability to multi task
  • A flexible, pro-active approach to work including the ability to prioritise and re-prioritise
  • Excellent verbal and written communication, to enable professional interaction with a wide range of contacts, both internal and external
  • Ability to work on own initiative
  • Ability to deal with sensitive information with discretion and to maintain confidentiality
  • Promote a positive image of the organisation with staff, suppliers and customers at all times
  • Fluent English with a 2nd language in either German, French or Italian.


What we offer

  • Competitive basic salary
  • Annual bonus scheme
  • A hybrid working environment, involving home working and European travel as you will be required to travel monthly to support with meetings taking place across Europe.