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Executive Assistant

3 months ago

London UK, UK, United Kingdom Halliday Marx Full time

Executive Assistant to CEO. Corporate with some Family work too.


£75-85k


Fully Remote


The role will be 100% remote – working from home – but will require occasional European travel.


Our client, although London based, will be working throughout Europe and the role will be expectred for no more than 3 months of the year, otherwise based in North America or on European timezones.




The Role:




To support a CEO. The ideal person for the job will have the ability to work without supervision, be a proactive problem solver with exceptional communication skills and a meticulous attention to detail. He/she will have previous experience working performing administrative duties and providing support to high level management in both a corporate office and also a private family office. He/she will need to be confident in diary management across different time zones. You will have plenty of experience supporting a CEO / HNWI across different countries.




Objectives of this Role


With a primary responsibility of supporting the CEO on a professional and personal level, and making sure his life runs efficiently.


Plan and orchestrate work to ensure his priorities are met, organisational goals are achieved, and best practices are upheld




Daily and Monthly Responsibilities


Manage professional and personal scheduling for CEO, including agendas, mail, email, calls, travel arrangements, client management, and other personal logistics.


Coordinate complex scheduling and extensive calendar management.


Perform administrative support, such as typing, dictation, spreadsheet creation, and maintenance of filing system and contact database.


Manage personal bills, accounts, and expenses.


Manage and maintain home artifacts and insurance.


Maintain professionalism and strict confidentiality with all materials, and exercise discretion when interfacing with the business and personal matters .




Skills needed


Minimum 4 years’ experience as an EA ideally within both a Private Family Office as well as a Corporate office reporting directly to a CEO / executive management.


Multi jurisdiction experience working for a Principal with a global presence and constant global travel.


Superb written and verbal communication skills.


Strong time-management skills and the ability to organise and coordinate multiple projects at once.


Proficiency in Microsoft Office and other office productivity tools, with aptitude to learn new software and systems.


Self-sufficient – can work remotely but have the flexibility to travel if need be.


Willing to do what it takes to get the job done; adaptable and enjoys a challenge.