Facilities Management Co-ordinator

2 days ago

Bristol UK, South West England, United Kingdom The Engage Partnership Recruitment Full time

I am excited to be recruiting for a Facilities Management Co-ordinator for an award-winning Building Consultancy based in Bristol-From £28,000 per annum (DOE) Plus Workplace Pension Scheme contributions, Training Allowance (£150 per annum), private health care cover (after 12 months service), parking permit for Residents Parking Scheme, company laptop and mobile phone.


Role Description

The Facilities Management Co-ordinator is responsible for providing administrative and operational support to the Facilities Management team. The role will involve dealing with day-to-day repairs and maintenance requests for the managed portfolio of commercial and residential properties. This will include monitoring repair requests, scheduling and dispatching contractors and providing excellent customer service. The ideal candidate for the Facilities Management Co-ordinator will be highly organised and can multitask and prioritise. This role is ideally suited to an upbeat and self-motivated individual who can take ownership of matters and has a keen eye for detail. The ideal candidate for the role will have at least 12 months experience in this type of position.


Duties/Responsibilities of the Facilities Management Co-ordinator:

  • Manage and track the day-to-day operations, including maintenance requests and orders, client relations and other administrative tasks
  • Monitor helpdesk emails and telephone calls for requests for maintenance
  • Manage and coordinate the inspection and maintenance of facilities, and ensure all health, safety, and environmental regulations are adhered to
  • Review test certificates and risk assessments to identify any follow-up remedial works required and then organise
  • Maintain and update databases and records related to facilities management
  • Coordinate with clients, contractors, and other third-party service providers
  • Monitor contracts, leases, and other agreements related to the Facilities Management department.
  • Answering telephone enquiries and processing as appropriate, undertaking follow-up calls
  • Provide reports, feedback and communication on a regular basis with the clients
  • Oversee invoices are correct and duly sent to accounts for payment
  • Manage service providers/contracts
  • Diary Management of critical dates such as health & safety testing
  • Maintain and update records of all repair requests
  • Coordinate and schedule technicians to respond to repair requests
  • Monitor and track inventory of repair materials and equipment
  • Provide excellent customer service by responding to customer inquiries in a timely and helpful manner
  • Create and maintain accurate reports related to repair requests
  • Develop and maintain positive working relationships with clients and subcontractors
  • Responsible for organising and logging all keys and fobs
  • Perform other duties as assigned by Facilities Manager to ensure smooth running of organisation.


Key Skills required of the Facilities Management Co-ordinator:

  • Strong organisational and multitasking skills
  • Strong communication and interpersonal skills
  • The ability to provide excellent customer service
  • The ability to prioritise and proactively manage workload, as well as working under pressure
  • A positive 'can do' attitude professional approach and personable manner as well as confidence
  • Demonstrate initiative and be an adaptable team player with a flexible approach and sense of humour
  • Have a meticulous attention to detail
  • Demonstrate first class administrative skills
  • Ability to work independently and as part of team


Other Desirable Attributes (but not imperative):

  • Knowledge of relevant laws, regulations, and policies related to Facilities Management.
  • Working knowledge of the building trade Qualifications:
  • Good standard of general education
  • At least 12 months of experience in facility management or in the property/construction industry Proficiency in Microsoft Office and other relevant software


As the Facilities Management Co-ordinator you will be required to work Full-time Monday - Friday 9.00am - 5.30pm


Working Arrangements: Working from office, with one designated day per week working from home, post successful completion of Probation.


Holiday Entitlement: 25 days per annum plus an additional day per year of service up to a maximum of 28 days per annum.


Please apply with your CV now if you interested and what to find out more

  • Property and Facilities Helpdesk Co-ordinator

    4 weeks ago

    Leeds, UK, West Yorkshire, United Kingdom Lucy Walker Recruitment Full time

    Property and Facilities Helpdesk Co-ordinatorSalary: £27,000Location: Leeds City CentreHybrid working options – 37.5 hours a week Monday – Friday.Excellent benefits and opportunity for progression.Our client is recruiting for a Helpdesk Administrator to join their Property & Facilities team. This role acts as the main point of contact for all...

  • Marketing Co-Ordinator

    1 month ago

    Birmingham, UK, West Midlands, United Kingdom St. Modwen Homes Full time

    Marketing Co-OrdinatorLongbridge, Birmingham – B31 2TSCompetitive Salary + Bonus + BenefitsSt. Modwen Homes are looking to recruit a Marketing Co-Ordinator to join our team based in Longbridge, Birmingham. The Marketing Co-Ordinator will join a well-established team and work closely with the Marketing Manager and Head of Marketing to deliver a range of...

  • Senior Project Co-ordinator

    20 hours ago

    Bristol, South West England, United Kingdom NATIONAL TRUST Part time

    We have an opportunity to recruit a part-time (up to 4 days per week) Senior Project Coordinator to support our regional and property teams to deliver the National Trust’s ambitions for Land and Nature. What it's like to work here You’ll be part of the Trust’s internal consultancy: a flexible resource of specialist skills and expertise. As one of a...

  • Technical Service Co-ordinator

    4 weeks ago

    Birmingham, UK, West Midlands, United Kingdom Elite Consultancy Network Full time

    A brand new opportunity for any technical focussed individuals within construction equipment...I am working with a global brand who are looking for a Technical Service Co-ordinator to come on board. You will be supporting the service centre office team with your extensive technical knowledge to ensure effective and efficient planning and processing of cases...

  • Office Manager

    4 weeks ago

    Bristol,, South West England, United Kingdom Alexander Mae Recruitment Part time

    PART-TIME OFFICE COORDINATOR / IMMEDIATE STARTTEMPORARY TO PERMANENT ROLE£15.00 per hour based on experienceMonday to Friday 8am / 8.30am start to 2pm / 3pm (25/30 hours)Warmley / East Bristol/ FREE PARKING The Company:Our client is a global leader in their field, they have lovely offices based in East Bristol with free parking and superb access to the...

  • Facilities Manager

    3 weeks ago

    Bristol,, South West England, United Kingdom NSB Recruitment Ltd Full time

    NSB Recruitment have an interesting Bristol based opportunity for an experienced Facilities Manager to work within the education sector. Your role will be supporting the delivery of all the facilities management activity across the estate, liaising with all relevant internal and external stakeholders. The role will also include management of all external...

  • ILS Manager

    2 months ago

    Bristol, UK, South West England, United Kingdom Advanced Resource Managers Full time

    ILS ManagerPermanent roleBased in BristolOffering £75,000Are you an experienced ILS Manager?Do you have experience working in the Defence/Aerospace sectors?Do you want to work with an industry-leading company?If your answers are yes to these, then this could be the role for you!As the ILS Manager, you will be working alongside a market-leading Defence and...

  • Regional Compliance Co-Ordinator

    1 month ago

    Coventry, UK, West Midlands, United Kingdom Sustainable Building Services Ltd Full time

    About the CompanySustainable Building Services is one of the UK’s largest providers of residential retrofitting for decarbonisation. Whether it’s social housing or private homes, we’re dedicated to managing and delivering large-scale projects that boost energy efficiency and promote low-carbon technology.Each year, our work enhances the health,...

  • Facilities Manager

    3 weeks ago

    Bristol,, South West England, United Kingdom NSB Recruitment Ltd Full time

    NSB Recruitment have an interesting Bristol based opportunity for an experienced Facilities Manager (on a temporary to permanent basis) to work within the education sector. Your role will be supporting the delivery of all the facilities management activity across the estate, liaising with all relevant internal and external stakeholders.The role will also...

  • Facilities Supervisor

    4 weeks ago

    Devon, UK, South West England, United Kingdom RGB Recruitment Ltd Full time

    A new vacancy has arisen for a facilities & asset supervisor, with a respectable construction business in Devon. Seeking an organised and efficient individual with excellent forward planning skills. Responsible for company fleet and assets, such as machines, company cars, cabin, and welfare facilities on site and in the office. You will ensure all paperwork...

  • Graduate Facilities Management Engineer

    3 weeks ago

    Bristol, South West England, United Kingdom myGwork Full time

    This job is with ARUP, an inclusive employer and a member of myGwork – the largest global platform for the LGBTQ+ business community. Please do not contact the recruiter directly. The Opportunity Our Facilities Management (FM) Consultants apply their specialist skills to buildings projects across the globe for both new and existing buildings....

  • Regional Facilities Manager

    4 weeks ago

    Kent, UK, South East England, United Kingdom Boden Group Full time

    Boden Group have partnered with a Leading Healthcare provider to source a Divisional Facilities Manager. Reporting to the Head of Facilities Management, the Divisional Facilities Manager will manage all facilities related activity for a set geography. Manage a multi-site, multi region portfolio within a healthcare/care setting. Management of the FM services,...

  • QHSE Manager

    2 days ago

    Bristol, UK, South West England, United Kingdom Inductosense Full time

    Due to a significant increase in demand for the Inductosense WAND technology we are seeking a Bristol based QHSE Manager. This is an exciting time to join the team as we support major customers globally with large volume deployments of our WAND technology.About Inductosense:Inductosense is a UK-based company that designs and manufactures ultrasonic sensor...

  • Facilities Coordinator

    1 month ago

    Sheffield, UK, South Yorkshire, United Kingdom Knights Full time

    Knights has always done things differently. In 2012, we became the first UK legal sector organisation to secure private equity investment, shifting from a traditional partnership to a corporate structure and clearly separating management from fee earners.Our model's success led to significant growth over six years, and since our AIM market listing in...

  • Global Sales Manager

    2 weeks ago

    East Sussex, UK, South East England, United Kingdom RequireTech Resources Ltd Full time

    My Client is looking for a Global Sales Manager to join their team.The company develops and manufactures a wide range of camera products and x-ray instrumentation equipment.This a key role within the company with responsibility for co-ordinating our sales activities, including both domestic (direct) and international sales (via distributors)Due to the...

  • Operations Manager

    4 weeks ago

    Bristol,, South West England, United Kingdom AA Euro Group Full time

    Due to continued growth at AA Euro Group we are looking for an Operations Labour Manager to join our company to co-ordinate our mechanical trades personnel for our works on a large project at Hinkley Point. The role will involve dealing with our internal resourcers and account managers as well as coordinating the workers on our project with our client. You...

  • Project Support Officer

    6 months ago

    Bristol, UK, South West England, United Kingdom Vulcain Engineering - UK Full time

    Do you have the energy to transform?Are you looking for an exciting opportunity to make a positive impact supporting the UK Government’s strategy of Net Zero 2050?Vulcain Engineering Group provides Engineering consultancy services across multiple Industry sectors on a global scale. With operations in 40 countries and employing over 2700 staff worldwide,...

  • Graduate Public Health and Plumbing Engineer

    3 weeks ago

    Bristol, South West England, United Kingdom myGwork Full time

    This job is with ARUP, an inclusive employer and a member of myGwork – the largest global platform for the LGBTQ+ business community. Please do not contact the recruiter directly. The Opportunity Well-designed water supply, foul and sanitation drainage and fire suppression systems are essential to safe, healthy and sustainable buildings....

  • Finance Audit Co-ordinator

    6 months ago

    Leeds, UK, West Yorkshire, United Kingdom The Ardonagh Group Full time

    This is a 12 month fixed term contract. Purpose of the RoleAn exciting new opportunity has been created to join our Client Money Audit team as a Co-Ordinator reporting to our Client Money Audit Manager. You will ensure successful completion of external annual audits within a client money environment within agreed timescales.This is a home based role with...

  • Sales Coordinator

    3 weeks ago

    Bristol,, South West England, United Kingdom Search Full time

    Sales CoordinatorMon – Fri – 09:00-17:30Salary – £26k-£30k + BonusMy Client is one of the UK’s leading stockist and distributor of fluid sealing products, is seeking a Sales Co-ordinator to join it’s busy internal sales team in Bristol, Clevedon. Reporting to the Sales Manager the role is ideal for a confident, self-motivated and driven...