Personal Assistant to Chief Executive Officer
3 days ago
Company Description
Digital Icon Agency specializes in developing and executing influencer marketing strategies on a global scale. They work closely with brands to shape optimal strategies and connect them with top social media influencers, bloggers, and creators to engage target audiences.
We are excited to provide an opportunity to join the DIA family with a key role within the business.
Role: Office Manager/Personal Assistant
In this role, you will provide essential support to the CEO, handling daily tasks across multiple departments, including Operations, HR, Finance, and general administration.
As the key figure in the office, you will serve as the go-to person for the team, addressing any issues that arise and supporting the team to ensure the business running smoothly and efficiently.
As the CEO’s PA, you will be entrusted with significant responsibility, and maintaining confidentiality is of utmost importance. You will work on a one-to-one basis on a variety of tasks related to both the CEO’s working and the senior management team, whilst also collaborating with the wider team on a global scale.
This role demands strong multitasking and the ability to effectively prioritise your workload. To be successful in this role, you will need proven experience as a personal assistant, proficiency with Microsoft, and excellent verbal and written communication skills.
To enjoy the industry to its full potential, you should also have a passion for social media, high end fashion, marketing & communications and luxury brands.
Key Responsibilities:
Personal Assistant to CEO Managing the CEO’s diary and ensure his time is managed effectively
Booking travel and accommodation for both the CEO and the wider team – i.e. hotels, restaurants etc
Researching clients and creating pitch notes for meetings to support the CEO and the Senior Team
Creating client contracts
Proof reading client emails and managing multiple email accounts
Carrying out various ad-hoc personal errands for the CEO
Serving as the main point of contact for the office; maintaining a well-organised, clean, and functional working environment with the support of the team.
Ordering stationery and supplies for the office
Liaising with external brands and DIA talent alongside the financial team
Overseeing equipment including mobile device management and laptops
Assisting in planning and implementing company projects and events
Supporting with weekly and monthly meetings by creating presentations
Support with managing the accounts including collating of business receipts and invoices for the Financial Team Processing and monitoring all sales and collaboration invoices
Work alongside the financial team to keeping on top of any salary changes
Assisting with limited People Management tasks including managing staff personnel data, handling expenses, and processing employment references.
Supporting with new starter onboarding
Assisting with planning of staff travel arrangements.
This role is an office based role with a working from home, 1 day a week
Holiday entitlement of 28 days per year (inclusive of bank holidays)
Excellent company bonus structure
Salary between £37,000pa - £42,000pa (depending on experience)
To be considered for this role, you must have strong organisational skills and the ability to work efficiently. Excellent written and verbal communication skills are also a must
Excellent secretarial skills, strong interpersonal skills and a good sense of humour
If you feel that you would be a great fit for both the role and DIA, we would love to hear from you.
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