Trainee Operations Coordinator

19 hours ago

Livingston Scotland, West Lothian, United Kingdom FoundOcean Full time

Company Introduction:


Are you interested in working for the world’s largest dedicated offshore construction grouting company? Are you passionate about developing your skills and growing your career?


At FoundOcean, our vision is to use our heritage and expertise to support the energy transition. Throughout the last 6 decades we have evolved into the world’s largest dedicated offshore construction grouting company. We remain the energy industry’s first choice in the facilitation of new and innovative materials and equipment to the market.


Join our team in FoundOcean where we will offer you the opportunity to unlock your full potential in a dynamic and rewarding business.


At Found Ocean we are proud to be a formative member company in game-changing offshore wind services business Venterra Group.


Job Purpose:


The Trainee Operations Co-Ordinator will support the co-ordination of appropriate crew for onshore and offshore project activity by liaising with all stakeholders and keeping abreast of project updates. The Trainee Operations Co-ordinator will also support end to end travel for crew whilst maintaining records and reports for ongoing activities.


The role will operate on a 5 days week, Monday – Friday with a flexible 1:4 weekend on On Call support.


Responsibilities:


  • Proactively communicating and liaising with all internal and external stakeholders to support the business needs.
  • Responsible for ensuring that actions are taken to ensure the crews safety during travel, by checking receipt of communications as well as ensuring regular contact with crew until arrival at destination.
  • Identification and selection of appropriate personnel as per project specifications and requirements.
  • Ensure appropriate training and certification is in place for selected crew members.
  • Arrange end to end travel for all personnel, including travel documentation, visas, etc whilst identifying the most cost-effective means of travel.
  • Maintaining the resource tool data and spreadsheets reflect the most up to date information available.
  • Maintenance of crew files and certifications.
  • Identifying and arranging appropriate training and documentation to maintain valid certifications required for offshore activities.
  • Capturing day to day data for preparation of ESG reporting and ad hoc reporting.
  • Manage the purchase orders process in a timely manner in relation to invoices received.
  • Attend and contribute to project meetings and prepare any documentation as required.
  • Proactively promote Health and Safety in the workplace.


The above list is not exhaustive, and you may be asked to undertake Ad hoc tasks to build your skillset, support the business or gain more knowledge.


Required Experience:


Skills required:


  • Excellent communication skills both written and verbal.
  • Ability to use own initiative and make informed decisions.
  • Strong organisational and administrative skills.
  • Proactive, able to work autonomously within tight timescales managing multi-disciplined projects/tasks.
  • Ability to operate various Microsoft packages and web-based packages as required by the business.
  • Ability to see tasks through to completion.
  • Strong problem solver with a solution orientated approach.
  • Good attention to detail.
  • Flexibility


Behaviours:


  • Ability to work alone or as part of a team.
  • Excellent communication and inter-personal skills.
  • Strong supporter of equality, diversity and inclusion.
  • Must be adaptable and flexible.
  • Personable and able to communicate at all levels.
  • Able to maintain confidentiality at all times.
  • Trustworthy and dependable.


Training will be provided to achieve competence in tasks given.


Qualifications:


  • Must have the right to live and work in the U.K.
  • Previous experience in logistical activity.
  • National 5 or equivalent in English.
  • Awareness of QA/QC ISO9001 (desirable).


FoundOcean are committed to creating a diverse workforce and are proud to be an equal opportunities employer.


About Venterra:


Venterra is a dedicated wind energy services group at the forefront of driving the clean energy transition. Together, we engineer, build and support the operations of major wind developments around the world by providing specialist, technical and comprehensive services at every stage of the project lifecycle. Our vision is to become the global services champion and strategic partner supporting the wind industry’s rapid expansion.

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