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Executive Assistant

3 months ago

UK, UK, United Kingdom ISE Partners Full time

Are you an experienced EA with unrivalled relationship and stakeholder management skills?


A leading global Investment Management firm is looking for a senior executive assistant with a strong business and project management track record to support a Global MD upon their relocation to London in August. This role requires someone who has had extensive experience working with senior leaders including government officials, diplomats, and CEOs, and therefore is best suited to someone who has come for a larger, global organisation and who has had exposure to corporate affairs and communications within an esteemed investment firm.


Key details:

  • Hybrid, west end-based role with 1 day working from home per week.
  • Up to £70k + bonus and market leading benefits.
  • Career accelerating role supporting a Global MD (70%), and team (30%).
  • Work for a leading investment firm and join a well-established EA network.


Role Overview


This role will see you support a Global MD as their EA taking responsibility of day-to-day management of international travel, complex diary logistics and key and senior stakeholder engagements. With demanding schedules to manage, you will thrive on the challenge of ensuring an entirely smooth-running business life for the MD and have strong communication skills, and a mature, professional, and ethical approach to your work. You will enjoy operating in complex and global roles, embracing challenges and will take pride in delivering results. This role will see you provide broader team support and become part of a cohesive and global network of EAs. Prior experience in working in a larger organisation or within an EA team is essential.


Responsibilities:


  • Extensive diary, calendar and meeting coordination and management for the MD.
  • Complex travel management across time zones for the MD (70%) and team (30%).
  • Project and budget management, including tracking and updating budgets for third party vendors and consultancy firms.
  • Managing specialty documents including correspondence, letters, reports, and emails.
  • Liaising with and managing key relationships with stakeholders, including governments, government officials, diplomas, and CEOs.
  • Collaborate with other operational team members and EAs to facilitate cross-functional communication and coordination.
  • Any other administrative task to support the smooth running and operational success of the MD and team.


Candidate Requirements


  • A minimum of 7 – 10 + years of experience as a senior EA within a large, well-established firm is essential. You should have solid Assistant experience with minimal moves and changes in your career history.
  • Proven experience of working as part of an EA team/network and an enjoyment for collaboration.
  • You will ideally be A level/degree educated with a desire for knowledge and being well informed.
  • The ability to thrive and operate at a consistent and high level in a fast paced, demanding role with positivity.
  • A polished presentation and professional, confident communication style; accustomed to liaising on your MD or teams’ behalf in a knowledgeable and mature manner.


This role is for an exceptional EA who is looking to own their role and continue on a path of professional success. If you fit the above criteria, please don’t hesitate to apply.