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Executive Assistant

2 months ago

Glasgow Scotland, Scotland, United Kingdom Optimum Business Growth Full time

Role Summary: The Executive Assistant will play a crucial role in supporting the Managing Director and ensuring the smooth operation of the business. This position involves a mix of administrative tasks, coordination, and communication.

Key Responsibilities of the successful candidate will include:

Diary Management

  • Efficiently manage the Managing Director’s calendar, scheduling meetings, appointments, and events.
  • Coordinate travel arrangements and ensure timely reminders.


Email Management

  • Monitor and prioritise emails for the Managing Director.
  • Draft and respond to emails on their behalf.


Meeting Preparation and Follow-Up

  • Prepare meeting agendas, materials, and presentations.
  • Take minutes during meetings and follow up on action items.


General Administrative Support

  • Assist other business functions with administrative tasks.
  • Prepare reports, data, and information as needed.
  • Maintain business systems (Sharepoint, Microsoft Teams, CRM) and ensure data accuracy.

Desirable

It would be desirable but not mandatory for the successful candidate to have previous experience using marketing campaign software for newsletters and outbound marketing campaigns.


Key Personal Attributes for the successful candidate will include:

Organisational Skills

· Highly organised individual

· Help to maintain an organised and efficient internal operation for the business.

Positive Attitude

· Approach tasks with enthusiasm and a “can-do” mindset.

· Adapt to changing priorities.

· Play a positive role in the growth of an ambitious, entrepreneurial business


Other

· Previous experience as an executive assistant or in a similar role.

· Proficiency in Microsoft Office Suite.

· Excellent communication skills.

· Ability to multitask and work independently.

· Strong work ethic.