Accounts Receivable/Accounts Payable Administrator

4 weeks ago

London UK, UK, United Kingdom POTEN & PARTNERS Full time

Main purpose of the role:


Poten & Partners is a global brokerage, energy consulting and business intelligence company with operations in New York, London, Singapore, Houston, Athens, Guangzhou and Perth. Poten provides brokerage and advisory support for the transportation of crude oil, refined products, liquefied natural gas (LNG) and liquid petroleum gas (LPG).

We are looking to add a member to our Finance/Accounting team in London, to support our global operations.

The successful candidate will have responsibility for Poten’s global Account Receivable process, including invoicing and payment application. They will also manage to varying degrees the main aspects of accounts payable for Poten entities in EMEA and APAC.

Key responsibilities:

  • Coordinate invoicing of revenue with global operations teams and ensure that data is uploaded and invoices generated in an accurate and timely manner.
  • Communicate with customers to ensure revenue invoices are received and customer details are up to date.
  • Update customer information as required.
  • Monitor and apply cash receipts for incoming payments in EMEA and APAC.
  • Ensure that payable invoices and expense claims are processed on a timely basis and in accordance with company policies.
  • Ensure that queries are responded to in a timely and professional manner.
  • Assist with reporting as necessary and work on special ad-hoc projects as required.
  • Assist auditors through timely delivery of files and responses to any queries.


Skills / experience required:

The successful candidate should preferably have prior experience working in a multi-currency environment.

  • Experience in the use of integrated and computerised accounting systems
  • Previous experience working on invoice generation/ accounts receivable
  • Possess a pro-active attitude with an ability to take responsibility.
  • Good relationship building skills so as to develop and maintain strong relationships.
  • Strong attention to detail.
  • Good written and verbal communication skills.
  • Good knowledge of MS Excel


Systems used:

  • MS Excel
  • Acumatica – for invoice generation and payment application
  • Oracle Accounts Payable & iExpenses modules.
  • Coupa – Invoice approval tool
  • Other Microsoft Office applications.


Personal attributes:

  • A self-starter with a flexible approach, adaptable to new situations and who has the ability to learn quickly and think in a strategic manner.
  • Enjoys working independently with minimal supervision and be able to work autonomously and / or as part of a team.
  • Proactive and adaptable, able to work well under pressure.
  • Able to challenge the status quo and use judgement to implement changes to improve processes.
  • Escalates matters on a timely basis.

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