Facilities Coordinator

5 days ago

Clydebank Scotland, West Dunbartonshire, United Kingdom Venesky Brown Full time

Venesky-Brown’s client, a public sector organisation in Clydebank, is currently looking to recruit an Estates Administrator & Coordinator for an initial 3 month contract on a rate of £13.19/hour PAYE. This role will be based on site and the working hours will be Monday to Friday, 8.30am to 4.30pm (37 hours per week).


Responsibilities:


- Receive and process telephone requests for non- emergency and emergency Estates jobs and

service requests, reporting, progress general requests and enquiries and transcribe information from telephone-based voicemail calls.

- Ensuring all internal and external telephone requests or enquiries is dealt with in an efficient, effective and professional manner.

- Operate and monitor the facilities/estates software system (Agility), providing customer feedback on reported defect progress on request. Tracing jobs where job numbers have been mislaid/lost. Archiving all defects and planned preventative maintenance tasks.

- Proficient in the use of the Board’s email, voicemail systems and internal and external paging system.

- Reporting any defects to relevant on and off-site maintenance companies, recording calls and

job references and ensuring follow up calls where necessary.

- Responsible for raising purchase orders for stationary and office equipment.

- Provide regular monitoring information on performance in compliance with targets.

- Assist in the planning of all RWOs/PPMs to ensure the maintenance of GJNH Estates and all associated property related assets is managed effectively in line with the current NHS Scotland

and statutory guidance.

- Provide weekly performance reports to senior management to ensure the efficient use of the

maintenance work force.

- Ensure that Health & Safety legislation requirements are maintained within work tasks by

ensuing Risk Assessments are available and current, monitor for review dates for both Risk

Assessments and departmental policies and maintain a hard copy of viewing by operators.

- Prioritise and forward emergency jobs to appropriate Supervisor for allocation to relevant staff.

- Carry out the completion of staff payroll (SSTS) for Estates and Security ensuring accurate

information is input.

- Revert to manual process of written and verbal communication in the event of electronic system

failure.

- Collate daily statistical data on job logging reports necessary for completion of monthly management report on performance for all facilities functions.

- Maintain/record stationery stock levels

- Collate recorded information ensuring anomalies are highlighted to relevant supervisor/manager

to ensure closure.

- Distribute incoming Estates/Helpdesk mail. Ensure outgoing mail is correctly addressed and

delivered to the mailroom.

- Complete all management administration tasks typing of letters, memo’s spreadsheets as required on behalf of Estates Managers.

- Record minutes and prepare papers of meetings as and when required.

- Provide cover to Estates reception desk when required.



Essential Skills:


- Educated to at least HNC level or SVQ Business Administration Level 2 and relevant experience

within office environment is required.

- Knowledge of full range of administrative and organisation policies and procedures acquired

through training and relevant experience (e.g. Advanced keyboard skills, formatting large documents, complex spreadsheets).

- Software skills e.g. (word, excel, outlook, database creation and management, access, power point, internet, intranet) gained through HNC qualification or relevant experience.

- The post holder requires to develop a base level of theoretical knowledge of trades within the

department i.e. Multi Skill Technician, Maintenance Assistant & Building Craft Operative

- Legionella Awareness


If you would like to hear more about this opportunity, please get in touch.

  • Public Area Supervisor

    2 weeks ago

    Clydebank, West Dunbartonshire, United Kingdom Cameron House Full time

    Job Ref:CAM1969Branch:Cameron HouseLocation:Cameron House, Loch LomondSalary/Benefits:£24717 gross per annum plus excellent Company benefitsContract type:PermanentHours:Full TimeShift pattern:Working hours typically between 6am to 10pm. Occasional night shift.Hours per week:40 hours, 5 days from 7 which will include weekends and occasional night...

  • Group Bookings Co-ordinator

    2 weeks ago

    Clydebank, West Dunbartonshire, United Kingdom Cameron House Full time

    Job Ref:CAM1944Branch:Cameron HouseLocation:Cameron House, Loch LomondSalary/Benefits:£23,000 gross per annum plus excellent discounts and benefitsContract type:PermanentHours:Full TimeShift pattern:Typically office hours Monday - FridayHours per week:40 hours per weekPosted date:31/05/2023Closing date:02/07/2023Magnificent and uniquely inspirational....

  • Maintenance Assistant

    2 weeks ago

    Clydebank, West Dunbartonshire, United Kingdom Tarbet Full time

    Job Ref:BES3489Branch:TarbetLocation:Tarbet, AlexandriaSalary/Benefits:Competitive SalaryContract type:PermanentHours:Full TimeShift pattern:Various shift patterns including weekendsHours per week:32Posted date:14/04/2023Closing date:16/05/2023Who are we?Coast Country Hotel Collection is a family of 37 hotels in the UK, operated by Bespoke Hotels, the UK's...

  • Facilities Coordinator

    4 days ago

    Clydebank, United Kingdom Venesky Brown Full time

    Venesky-Brown’s client, a public sector organisation in Clydebank, is currently looking to recruit an Estates Administrator & Coordinator for an initial 3 month contract on a rate of £13.19/hour PAYE. This role will be based on site and the working hours will be Monday to Friday, 8.30am to 4.30pm (37 hours per week).Responsibilities:- Receive and process...

  • Facilities Coordinator

    5 days ago

    Clydebank, United Kingdom Venesky Brown Full time

    Venesky-Brown’s client, a public sector organisation in Clydebank, is currently looking to recruit an Estates Administrator & Coordinator for an initial 3 month contract on a rate of £13.19/hour PAYE. This role will be based on site and the working hours will be Monday to Friday, 8.30am to 4.30pm (37 hours per week).Make your application after reading the...

  • Facilities Coordinator

    5 days ago

    Clydebank, United Kingdom Venesky Brown Full time

    Venesky-Brown’s client, a public sector organisation in Clydebank, is currently looking to recruit an Estates Administrator & Coordinator for an initial 3 month contract on a rate of £13.19/hour PAYE. This role will be based on site and the working hours will be Monday to Friday, 8.30am to 4.30pm (37 hours per week).Make your application after reading the...

  • Facilities Coordinator

    4 days ago

    Clydebank, United Kingdom Venesky Brown Full time

    Venesky-Brown’s client, a public sector organisation in Clydebank, is currently looking to recruit an Estates Administrator & Coordinator for an initial 3 month contract on a rate of £13.19/hour PAYE. This role will be based on site and the working hours will be Monday to Friday, 8.30am to 4.30pm (37 hours per week). Responsibilities: - Receive and...

  • Facilities Coordinator

    6 days ago

    Clydebank, United Kingdom Venesky Brown Full time

    Venesky-Brown’s client, a public sector organisation in Clydebank, is currently looking to recruit an Estates Administrator & Coordinator for an initial 3 month contract on a rate of £13.19/hour PAYE. This role will be based on site and the working hours will be Monday to Friday, 8.30am to 4.30pm (37 hours per week).Responsibilities:- Receive and process...

  • Facilities Coordinator

    5 days ago

    Clydebank, United Kingdom Venesky Brown Full time

    Venesky-Brown’s client, a public sector organisation in Clydebank, is currently looking to recruit an Estates Administrator & Coordinator for an initial 3 month contract on a rate of £13.19/hour PAYE. This role will be based on site and the working hours will be Monday to Friday, 8.30am to 4.30pm (37 hours per week).Responsibilities:- Receive and process...

  • Facilities Coordinator

    4 days ago

    Clydebank, United Kingdom Venesky Brown Full time

    Venesky-Brown’s client, a public sector organisation in Clydebank, is currently looking to recruit an Estates Administrator & Coordinator for an initial 3 month contract on a rate of £13.19/hour PAYE. This role will be based on site and the working hours will be Monday to Friday, 8.30am to 4.30pm (37 hours per week).Responsibilities:- Receive and process...

  • Warehouse & Facilities Coordinator

    4 weeks ago

    Buckie, Scotland, Moray, United Kingdom OW Ocean Winds Full time

    Working from the Operations Base at Buckie, the Warehouse & Logistics Coordinator will be responsible for all warehousing, stores, spares and logistics. They will ensure the activity at the warehouse and harbour is effectively coordinated so services are provided in due time and according to the high quality standards of the ProjectMAIN...

  • Facilities Coordinator

    4 weeks ago

    Perth, Perthshire, Scotland, United Kingdom The Recruitment Co. Full time

    Increase your chances of reaching the interview stage by reading the complete job description and applying promptly.The Recruitment Co are hiring a full time Facilities Coordinator for their client based in Perth. Salary: £12.50-£13.50 per hourHours of work: 37 hours per week 08.15-16.45 Monday-Thursday 08.15-13.15 Friday 30 minute unpaid break Location:...

  • Facilities Coordinator

    5 days ago

    Clydebank, West Dunbartonshire, United Kingdom Venesky Brown Full time €13

    Job Description Venesky-Brown’s client, a public sector organisation in Clydebank, is currently looking to recruit an Estates Administrator & Coordinator for an initial 3 month contract on a rate of £13.19/hour PAYE. This role will be based on site and the working hours will be Monday to Friday, 8.30am to 4.30pm (37 hours per week). Responsibilities: -...

  • Facilities Coordinator

    5 days ago

    Clydebank, West Dunbartonshire, United Kingdom Venesky Brown Full time €13

    Venesky-Brown’s client, a public sector organisation in Clydebank, is currently looking to recruit an Estates Administrator & Coordinator for an initial 3 month contract on a rate of £13.19/hour PAYE. This role will be based on site and the working hours will be Monday to Friday, 8.30am to 4.30pm (37 hours per week). Responsibilities: - Receive and...

  • Facilities Coordinator

    5 days ago

    Clydebank, West Dunbartonshire, United Kingdom Venesky Brown Full time €13

    Venesky-Brown’s client, a public sector organisation in Clydebank, is currently looking to recruit an Estates Administrator & Coordinator for an initial 3 month contract on a rate of £13.19/hour PAYE. This role will be based on site and the working hours will be Monday to Friday, 8.30am to 4.30pm (37 hours per week). Responsibilities: - Receive and...

  • Facilities Coordinator

    4 weeks ago

    Perth & Kinross, Scotland, United Kingdom The Recruitment Co. Full time €13 - €14

    The Recruitment Co are hiring a full time Facilities Coordinator for their client based in Perth. Considering making an application for this job Check all the details in this job description, and then click on Apply. Salary: £12.50-£13.50 per hour Hours of work: 37 hours per week 08.15-16.45 Monday-Thursday 08.15-13.15 Friday 30 minute unpaid...

  • Facilities Coordinator

    2 weeks ago

    Scotland, United Kingdom CBRE Enterprise EMEA Full time

    Key Tasks: Primary focus on delivery of all FM Operations SLA's in accordance with KPI & Output measurements Co-ordinate with FM Operations and Critical Service teams to deliver service level agreements Support/Monitor 3rd party maintenance supplier activities when required and report any corrective works arising Comply with HSE requirements as outlined...

  • Facilities Co-ordinator

    2 weeks ago

    Scotland, United Kingdom Morgan Hunt Full time

    Morgan Hunt is delighted to be partnering with a Third Sector organisation in Edinburgh in their search for an Facilities Co-ordinator, reporting into The Head of FM. Job Role: To ensure the smooth operation of the facilities function across the portfolio. Working with the Operations Managers, responsible for best value procurement and ensuring services are...

  • Facilities Maintenance Coordinator

    7 days ago

    Aberdeen, Scotland, United Kingdom Oceaneering Full time

    Company Profile Oceaneering is a global provider of engineered services and products, primarily to the offshore energy industry. We develop products and services for use throughout the lifecycle of an offshore oilfield, from drilling to decommissioning. We operate the world's premier fleet of work class ROVs. Additionally, we are a leader in offshore...

  • Purchasing Coordinator temporary to permanent

    4 weeks ago

    Scotland, United Kingdom Food Recruit - Search & Selection Full time €35,000

    Purchasing Coordinator Monday to Friday 08:00 - 17:00 on site Are you a detail-oriented professional with a knack for procurement and supply chain management? Do you excel in a fast-paced environment, ensuring the smooth operation of purchasing activities? If so, we have a fantastic opportunity for you to join our client as a Purchasing Coordinator at...

  • Purchasing Coordinator temporary to permanent

    4 weeks ago

    Scotland, United Kingdom Food Recruit - Search & Selection Full time €35,000

    Purchasing Coordinator Monday to Friday 08:00 - 17:00 on site Are you a detail-oriented professional with a knack for procurement and supply chain management? Do you excel in a fast-paced environment, ensuring the smooth operation of purchasing activities? If so, we have a fantastic opportunity for you to join our client as a Purchasing Coordinator at...

  • Facilities Project Engineer

    2 weeks ago

    Aberdeen, Scotland, Aberdeenshire, United Kingdom JAB Recruitment Full time

    This is a temp position with a rotation available until March Position Overview: The FPSO (Floating Production, Storage, and Offloading) Facilities Engineer is responsible for ensuring the efficient and safe design, installation, operation, and maintenance of FPSO facilities. This role involves working closely with multidisciplinary teams, including...

  • Facilities Administrator

    5 days ago

    Clydebank, West Dunbartonshire, United Kingdom Venesky Brown Full time €13

    Job Description Venesky-Brown’s client, a public sector organisation in Clydebank, is currently looking to recruit an Estates Administrator & Coordinator for an initial 3 month contract on a rate of £13.19/hour PAYE. This role will be based on site and the working hours will be Monday to Friday, 8.Receive and process telephone requests for non- emergency...