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Clydebank, West Dunbartonshire, United Kingdom Venesky Brown Full time £13Job Title: Estates Administrator & CoordinatorVenesky-Brown's client, a public sector organisation, is seeking an Estates Administrator & Coordinator to join their team on a 3-month contract. The successful candidate will be responsible for managing estates and facilities, ensuring efficient and effective service delivery.Key Responsibilities:Receive and...
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7 days ago
Clydebank, West Dunbartonshire, United Kingdom Venesky Brown Full time £13Job Title: Estates Administrator & CoordinatorVenesky-Brown's client, a public sector organisation, is seeking an Estates Administrator & Coordinator to join their team on a 3-month contract. The successful candidate will be responsible for managing estates and facilities, ensuring efficient and effective operations.Key Responsibilities:Receive and process...
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Facilities Coordinator
7 days ago
Clydebank, West Dunbartonshire, United Kingdom Venesky Brown Full time £13Job Title: Estates Administrator & CoordinatorVenesky-Brown's client, a public sector organisation, is seeking an Estates Administrator & Coordinator to join their team on a 3-month contract. The successful candidate will be responsible for managing estates and facilities, ensuring efficient and effective service delivery.Key Responsibilities:Receive and...
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Facilities Coordinator
5 days ago
Clydebank, West Dunbartonshire, United Kingdom Venesky Brown Full time £13Job Title: Estates Administrator & CoordinatorVenesky-Brown's client, a public sector organisation, is seeking an Estates Administrator & Coordinator to join their team on a 3-month contract. The successful candidate will be responsible for managing estates and facilities, ensuring efficient and effective service delivery.Key Responsibilities:Receive and...
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7 days ago
Clydebank, West Dunbartonshire, United Kingdom Venesky Brown Full time £13Job Title: Estates Administrator & CoordinatorVenesky-Brown's client, a public sector organisation, is seeking an Estates Administrator & Coordinator to join their team on a 3-month contract. The successful candidate will be responsible for managing estates and facilities, ensuring efficient and effective operations.Key Responsibilities:Receive and process...
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Facilities Coordinator
7 days ago
Clydebank, West Dunbartonshire, United Kingdom Venesky Brown Full time £13Job Title: Estates Administrator & CoordinatorVenesky-Brown's client, a public sector organisation, is seeking an Estates Administrator & Coordinator to join their team on a 3-month contract. The successful candidate will be responsible for coordinating estates and maintenance activities, ensuring efficient and effective service delivery.Key...
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Facilities Coordinator
7 days ago
Clydebank, West Dunbartonshire, United Kingdom Venesky Brown Full time £13Job Title: Estates Administrator & CoordinatorVenesky-Brown's client, a public sector organisation, is seeking an Estates Administrator & Coordinator to join their team on a 3-month contract. The successful candidate will be responsible for coordinating estates and maintenance activities, ensuring efficient and effective service delivery.Key...
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Clydebank, West Dunbartonshire, United Kingdom Venesky Brown Full time £13Job Title: Estates Administrator & CoordinatorVenesky-Brown's client, a public sector organisation in Clydebank, is seeking an Estates Administrator & Coordinator to join their team on a 3-month contract. The successful candidate will work on-site and be responsible for managing estates and facilities-related tasks.Key Responsibilities:Receive and process...
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Facilities Coordinator
1 week ago
Clydebank, West Dunbartonshire, United Kingdom Venesky Brown Full time £13Job Title: Estates Administrator & CoordinatorVenesky-Brown's client, a public sector organisation in Clydebank, is seeking an Estates Administrator & Coordinator to join their team on a 3-month contract. The successful candidate will work on-site and be responsible for managing estates and facilities-related tasks.Key Responsibilities:Receive and process...
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Facilities Coordinator
7 days ago
Clydebank, West Dunbartonshire, United Kingdom Venesky Brown Full time £13Job Title: Estates Administrator & CoordinatorVenesky-Brown's client, a public sector organisation, is seeking an Estates Administrator & Coordinator to join their team on a 3-month contract. The successful candidate will be responsible for managing estates and facilities, ensuring efficient and effective service delivery.Key Responsibilities:Receive and...
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Facilities Coordinator
7 days ago
Clydebank, West Dunbartonshire, United Kingdom Venesky Brown Full time £13Job Title: Estates Administrator & CoordinatorVenesky-Brown's client, a public sector organisation, is seeking an Estates Administrator & Coordinator to join their team on a 3-month contract. The successful candidate will be responsible for managing estates and facilities, ensuring efficient and effective service delivery.Key Responsibilities:Receive and...
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Facilities Coordinator
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Clydebank, West Dunbartonshire, United Kingdom Venesky Brown Full time £13Job Title: Estates Administrator & CoordinatorVenesky-Brown's client, a public sector organisation in Clydebank, is seeking an Estates Administrator & Coordinator for an initial 3-month contract on a rate of £13.19/hour PAYE.Key Responsibilities:Receive and process telephone requests for non-emergency and emergency Estates jobs and service requests,...
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Facilities Coordinator
1 week ago
Clydebank, West Dunbartonshire, United Kingdom Venesky Brown Full time £13Job Title: Estates Administrator & CoordinatorVenesky-Brown's client, a public sector organisation in Clydebank, is seeking an Estates Administrator & Coordinator for an initial 3-month contract on a rate of £13.19/hour PAYE.Key Responsibilities:Receive and process telephone requests for non-emergency and emergency Estates jobs and service requests,...
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Facilities Coordinator
1 week ago
Clydebank, West Dunbartonshire, United Kingdom Venesky Brown Full time £13Job Title: Estates Administrator & CoordinatorVenesky-Brown's client, a public sector organisation in Clydebank, is seeking an Estates Administrator & Coordinator to join their team on a 3-month contract. The successful candidate will work on-site, Monday to Friday, 8am-4pm.Key Responsibilities:Process and manage telephone requests for non-emergency and...
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Facilities Coordinator
1 week ago
Clydebank, West Dunbartonshire, United Kingdom Venesky Brown Full time £13Job Title: Estates Administrator & CoordinatorVenesky-Brown's client, a public sector organisation in Clydebank, is seeking an Estates Administrator & Coordinator to join their team on a 3-month contract. The successful candidate will work on-site, Monday to Friday, 8am-4pm.Key Responsibilities:Process and manage telephone requests for non-emergency and...
Facilities Coordinator
3 months ago
Responsibilities:
- Receive and process telephone requests for non- emergency and emergency Estates jobs andnservice requests, reporting, progress general requests and enquiries and transcribe information from telephone-based voicemail calls.n- Ensuring all internal and external telephone requests or enquiries is dealt with in an efficient, effective and professional manner.n- Operate and monitor the facilities/estates software system (Agility), providing customer feedback on reported defect progress on request. Tracing jobs where job numbers have been mislaid/lost. Archiving all defects and planned preventative maintenance tasks.n- Proficient in the use of the Board’s email, voicemail systems and internal and external paging system.n- Reporting any defects to relevant on and off-site maintenance companies, recording calls andnjob references and ensuring follow up calls where necessary.n- Responsible for raising purchase orders for stationary and office equipment.n- Provide regular monitoring information on performance in compliance with targets.n- Assist in the planning of all RWOs/PPMs to ensure the maintenance of GJNH Estates and all associated property related assets is managed effectively in line with the current NHS Scotlandnand statutory guidance.n- Provide weekly performance reports to senior management to ensure the efficient use of thenmaintenance work force.n- Ensure that Health & Safety legislation requirements are maintained within work tasks bynensuing Risk Assessments are available and current, monitor for review dates for both RisknAssessments and departmental policies and maintain a hard copy of viewing by operators.n- Prioritise and forward emergency jobs to appropriate Supervisor for allocation to relevant staff.n- Carry out the completion of staff payroll (SSTS) for Estates and Security ensuring accurateninformation is input.n- Revert to manual process of written and verbal communication in the event of electronic systemnfailure.n- Collate daily statistical data on job logging reports necessary for completion of monthly management report on performance for all facilities functions.n- Maintain/record stationery stock levelsn- Collate recorded information ensuring anomalies are highlighted to relevant supervisor/managernto ensure closure.n- Distribute incoming Estates/Helpdesk mail. Ensure outgoing mail is correctly addressed andndelivered to the mailroom.n- Complete all management administration tasks typing of letters, memo’s spreadsheets as required on behalf of Estates Managers.n- Record minutes and prepare papers of meetings as and when required.n- Provide cover to Estates reception desk when required.
Essential Skills:
- Educated to at least HNC level or SVQ Business Administration Level 2 and relevant experiencenwithin office environment is required.n- Knowledge of full range of administrative and organisation policies and procedures acquirednthrough training and relevant experience (e.g. Advanced keyboard skills, formatting large documents, complex spreadsheets).n- Software skills e.g. (word, excel, outlook, database creation and management, access, power point, internet, intranet) gained through HNC qualification or relevant experience.n- The post holder requires to develop a base level of theoretical knowledge of trades within thendepartment i.e. Multi Skill Technician, Maintenance Assistant & Building Craft Operativen- Legionella Awareness
If you would like to hear more about this opportunity, please get in touch.
