Facilities Assistant

1 month ago

Edinburgh Scotland, Scotland, United Kingdom Venesky Brown Full time

Venesky-Brown’s client, a public sector organisation in Edinburgh, is currently looking to recruit a Facilities Assistant for 21 hours per week, however there is a possibility for more hours. The contract is for an initial 12 month on a rate of £12.14/hour PAYE.



Responsibilities:

- Provide a security presence at the front desk, monitoring users entering and leaving the Library, ensuring Library policies are adhered to.

- Respond to everyday enquiries, for example location of rooms, referring to others (e.g. Helpdesk) as necessary

- Distribute stationery and other supplies, moving of books, shelving, furniture and equipment within and around Main Library, Argyle House and IS sites

- Participate in the recycling of materials, collection and disposal of recyclable materials from the Main Library, Argyle House and local IS sites.

- Accompany contractors in secure areas whilst in Main Library, Argyle House and other IS sites.

- Prepare rooms for meetings and seminars, to predefined plans when required.

- Basic maintenance tasks, e.g. to Library/Argyle House trollies, putting up frames for notices, ensuring facilities information notices are current

- Erecting and dismantling shelving; moving books, shelving, furniture and other equipment

- Undertake headcounts throughout the Main Library, recording these counts and exit counts on pre-set Excel spreadsheet

- Any other appropriate duties as directed by Line Manager

- Receipt and sorting of internal and external mail and courier deliveries, receipt and sorting of mail from other University sites. Delivery of such mail and packages throughout the Library, Argyle House and other local IS sites.

- Collections from locations throughout the Library, Argyle House and other local IS sites. Sort and frank outgoing mail as required. Arrange and package books to be sent on loan to other Libraries as requested, this may include international postage/courier.

- Acceptance of deliveries of materials, furniture, computers, etc.

- Daily manual handling activities are associated with this role in line with the collection/delivery of materials.

- Ensure that the master spreadsheet of staff in Main Library and Argyle House is kept up to date. ( i.e. new staff, desk location changes etc)

- On a rota basis, distributing books and other items to IS sites throughout the University

- Planning of ad-hoc uplifts and deliveries

- Receive and sign for deliveries, unpack as required and organise all goods on shelves, marked and labelled appropriately.

- Record goods in and out on either on a manual or automated system.

- Ensure the Store Room is kept clean and tidy and free from obstructions.

- Communicate with departments regarding deliveries and collections.

- Collect any deliveries from Main Reception when required and deliver to named addressee in a timely manner.

- Opening Main Library in the mornings, occasional clearing and closing of Main Library building at night

- Undertake regular monitoring of floors to ensure safety and wellbeing of building users.

- Occasional playback of CCTV footage, in the event of a Security incident

- Liaising with University Security in the event of any incidents

- React and assist in the event of incidents and emergencies e.g. floods, emergency evacuation of buildings, operation of the emergency Evacuation Lift, supervision of emergency exits

- Participate as required in compliance activities such as fire drills and fire alarm testing across all IS sites.

- Occasional Reception duties, verifying credentials of student, non-student or staff users. Using Front Office or Thank Q databases to verify student or alumni details. Issue Visitor Badges and Day Passes as appropriate.


Essential Skills:

- Full Clean driving licence – You will be expected to carry out daily driving duties associated with this role.

- Experience of front line public and customer service in a busy and demanding environment.

- Manual handling skills

- Ability to communicate effectively and with tact and diplomacy both verbally and written with a wide range of people.

- Ability to understand and follow instructions and procedures

- Self- motivated and a team player

- A flexible attitude, not afraid to multi-task, take on new activities or help other team members

Desirable Skills:

- Building security and safety procedures.

- Experience in the operation of Mailroom equipment e.g. franking machine (although training will be given)

- Awareness of appropriate book handling procedures

- Stock control and store handling procedures.

- Awareness of Health and safety and its application to the work environment.

- Basic IT skills (e-mail, word processing, spreadsheets etc.).

If you would like to hear more about this opportunity please get in touch.

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