Team Coordinator

2 weeks ago

Birmingham, West Midlands, United Kingdom HS2 Full time
Job Description

Location: Birmingham

Salary Base salary: £20,900 pa to £26,100 depending on skills and experience. In addition, we offer flexible benefits fund of 10% which is paid on top base salary and is fully pensionable, as well as a range of competitive benefits - check them out in the Benefits section on our website.

About the role:
• Manage and co-ordinate various team members diaries of internal and external meetings, including all professional engagements and any other appointments, liaising with others as required to arrange meetings with key stakeholders to ensure effective use of time.
• Prepare briefing packs, meeting papers and all other documentation including chasing agreed actions as required for meetings to run smoothly.
• Format presentations for use in senior management meetings to create clear and high impact presentations.
• Manage and co-ordinate the Rail Systems communications activity co-ordinating team meetings and ensuring the team are well briefed on wider HS2 activity, participate in staff surveys, and manage the production of the Rail Systems staff newsletter.
• File all documentation effectively to ensure ease of access as required.
• Manage all travel and accommodation requirements effectively and within guidelines.
• Act as point of contact for all enquiries for information from the Rail Systems Team, redirecting and responding to calls, and ensuring that all other tasks are completed to a high standard as required.
• Assist in all areas of day-to-day duties through the provision of ad hoc administrative support to ensure the Rail Systems team works effectively.
• Update and maintain financial records for the Department/ team on Oracle and using local systems to ensure sound financial management.
• Manage projects as assigned through to completion.

Actively promote and embed Equality, Diversity, and Inclusion (EDI) in all your work and support and comply with all organisational initiatives, policies, and procedures on EDI.

About You:
Skills:
• IT skills including the full use of MS Office suite or equivalent.
• Organisational skills, with the ability to prioritise, allocate and organise appointments and meetings.
• Able to complete support and administrative tasks to agreed deadlines and level of detail.
• Meeting management skills - prepare appropriate documentation for meetings.
• Ability to produce minutes and documents.
• Ability to take on projects from beginning to end, ensure effective management of the Directorate.
• Relationship building skills with the ability to meet and manage visitors to the Directorate and influence across a wide variety of stakeholders.
• Problem solving skills and dealing with ad-hoc issues whilst also being able to work to specific procedures or protocols.
• Communication and interpersonal skills, and ability to handle sensitive issues with discretion and diplomacy.

Knowledge:
• Knowledge of office and business management
• Knowledge of board and senior meetings processes

Types of Experience
• Experience of providing administrative and secretarial support to senior stakeholders, including managing workload and meeting agreed deadlines.
• Experience of handling sensitive and confidential information

The post-holder is expected to behave at all times in a manner consistent with the HS2 values of Safety, Leadership, Integrity, and Respect

It is expected that you will actively promote and embed Equality, Diversity, and Inclusion (EDI) in all your work and support and comply with all organisational initiatives, policies, and procedures on EDI.

As HS2 Ltd do not hold a sponsorship license from the Home Office, we are not able to provide sponsorship to any applicant. Applicants must already have the Right to Work in the UK at the time of application and our process involves a Right to Work validation prior to the interview stage. Note, there are certain types of time-bound visas that we cannot accept.

Any offers made to applicants will be subject to satisfactory completion of pre-employment checks which include Nationality & Immigration Status, employment references, DBS, Financial and Education checks.

We ask for a variety of detail in your online application; however, we perform the first assessment of suitability for a role based solely on the information in your CV. In a further development of our efforts to create a more diverse workforce, your CV will be anonymised, and personal information will be removed during the first stage of the application review. This removes bias from the process and makes it even more important that you attach an updated word version of your CV for each new application ensuring you include evidence directly related to the criteria in the job advert.

Any applications received after the closing date will not be considered.About Us

High Speed 2 (HS2 Ltd) will be the UK's new high speed rail network. As well as improving capacity, the new scheme will shorten journey times between a number of Britain's major population centres, boost the economy and create thousands of jobs.

HS2 Ltd will create a skills legacy and develop a diverse range of talent. We aim to be a leader in EDI practice by creating a safe & inclusive working environment for all our staff - living our values of Safety, Respect, Integrity and Leadership.

In practice, this means we are positive and inclusive about making adjustments, providing flexible working, encouraging our staff networks to flourish and providing personal and professional development opportunities.

HS2 Ltd is also a safety-critical organisation. Employees are required to ensure reasonable care of their own and others' health and safety by taking personal responsibility for working to our 'Safe at Heart' programme principles and following safe working procedures at all times.

HS2 Ltd endeavours to ensure everyone working for us and with us feels included, thrives and achieves their full potential.

  • Digital Marketing Coordinator

    4 weeks ago

    Birmingham, West Midlands, United Kingdom Swindale Parks Recruitment Full time

    Our client, a prestigious Birmingham City Centre venue is seeking a Digital Marketing Coordinator to support the Marketing & Communications team in the delivery of its strategic objectives and tactical campaigns. Working closely with the Marketing Manager and external agencies, the Digital Marketing Coordinator role will identify and engage with a variety of...

  • Webinar Coordinator

    2 weeks ago

    Birmingham, UK, West Midlands, United Kingdom NES Fircroft Full time

    NES Fircroft are partnering with a global power and renewables business sourcing for a Webinar Coordinator to manage webinars and associated content around new product launches and updates. With a presence in over 90 countries this business offer products, systems & software solutions to the global energy industry and have been leaders in innovation for over...

  • Sales Coordinator

    2 weeks ago

    Birmingham, UK, West Midlands, United Kingdom D R Newitt Recruitment Full time

    Sales Coordinator Birmingham (Full time - Hybrid working. Mondays & Fridays from home)£28 - £33k Salary A manufacturer in Birmingham is looking for a Sales Coordinator to join their sales department. This individual will support the National Sales team with retail and wholesale customers. Some of the responsibilities will include:Processing orders and...

  • Facilities Coordinator

    2 days ago

    Birmingham, West Midlands, United Kingdom myGwork Full time

    This inclusive employer is a member of myGwork – the largest global platform for the LGBTQ+ business community. Kennedys is looking for a Facilities Coordinator to join our Birmingham office. The Facilities Coordinator will be responsible for the provision of support services to an exceptional standard to the office To be the point of contact...

  • Recruitment Coordinator

    4 days ago

    Birmingham, UK, West Midlands, United Kingdom Insight Global Full time

    Insight Global is looking for a Recruitment Coordinator to join a large financial services institution for a six month ongoing contract located in Birmingham.The role falls within the Enterprise technology operations global recruitment coordination team and entails engaging with multiple stakeholders, of various seniority, across the organization in...

  • Trainee Shared Ownership Coordinator

    4 weeks ago

    Birmingham, West Midlands, United Kingdom Connells Full time

    Job DescriptionAt Connells, part of the Connells Group, we're looking for a highly motivated Trainee Shared Ownership Coordinator to support our fantastic New Homes team in Birmingham. This is an exciting opportunity to join a busy and expanding team working on some exciting new homes developments.What’s in it for you as a Trainee Shared Ownership...

  • Employee Benefit Coordinator

    3 weeks ago

    Birmingham, West Midlands, United Kingdom Alexander Lloyd Full time

    Employee Benefits Coordinator (Group Risk) Location - Birmingham, hybrid working Salary - up to £38k About the role and company: Are you passionate about employee benefits and looking for an exciting opportunity to grow your career? Alexander Lloyd is partnered with a leading wealth management and employee benefits firm, who is currently seeking a...

  • Digital Marketing Coordinator

    2 weeks ago

    Birmingham, UK, West Midlands, United Kingdom Thinking Search Full time

    An excellent opportunity to join a leading global law firm as a Marketing/ Creative Coordinator. The role sits in the creative and communications team who are responsible for supporting the firms creative output on a global scale. This is an excellent role for someone with a marketing or creative agency background looking for an in-house role offering career...

  • Event Coordinator

    2 weeks ago

    Birmingham, UK, West Midlands, United Kingdom Zhuzhou CRRC Times Electric UK Innovation Center Full time

    We are looking for an event coordinator to start asap to support an important company event for the next 3 months. Duties and Responsibilities:1. Coordinate all tasks relevant to the important company event in September 2024;2. Assist the team in delivering the highest quality of celebration event, lunch & networking, as well as the technology forum;3. Make...

  • Survey Coordinator

    1 day ago

    Birmingham, UK, West Midlands, United Kingdom Johnson Controls International Full time

    What you will do As a Survey Programme Coordinator, you will be the primary point of contact for Key & Global account Fire & Security projects that require surveying before design and pricing. Operating from our Quinton office near Birmingham, you will provide crucial support to field surveyors and team managers, managing survey requests from inception to...

  • BIM Coordinator

    1 day ago

    Birmingham, UK, West Midlands, United Kingdom Johnson Controls International Full time

    What you will do We are currently seeking passionate individuals with at least 3 years of industry experience in fire suppression and/or building services modeling for our Trainee Design Engineer position. Join our team in Birmingham and embark on our 12-month fast-track training program. As a BIM Technician, you'll support ISO10650 standards, design...

  • Business Coordinator

    2 weeks ago

    Birmingham, West Midlands, United Kingdom BDO UK LLP Full time

    Ideas | People | Trust We’re BDO. An accountancy and business advisory firm, providing the advice and solutions entrepreneurial organisations need to navigate today’s changing world. We work with the companies that are Britain’s economic engine – ambitious, entrepreneurially-spirited and high-growth businesses that fuel the economy – and directly...

  • Airfreight Import Coordinator

    1 month ago

    Birmingham, UK, West Midlands, United Kingdom Metro Full time

    Powered by industry-leading Metro technology, Metro deliver import/export air, ocean and road freight forwarding, supply chain management, logistics and specialised services in retail, manufacturing and chemicals.At Metro, its our innovative technologies, pushing of boundaries and, most importantly, our employees that sets us apart. We are proud to say we...

  • Airfreight Import Coordinator

    4 weeks ago

    Birmingham, UK, West Midlands, United Kingdom Metro Full time

    Powered by industry-leading Metro technology, Metro deliver import/export air, ocean and road freight forwarding, supply chain management, logistics and specialised services in retail, manufacturing and chemicals.At Metro, its our innovative technologies, pushing of boundaries and, most importantly, our employees that sets us apart. We are proud to say we...

  • Events Coordinator

    5 days ago

    Birmingham, West Midlands, United Kingdom Talent Solution TAPFIN Full time

    programme logistics (venue, catering, printing, invitations) • Review Eligible list and feedback to Global team • Schedule Info session for participants • Invite applicants to submit Application • Set up session on LMS • Send welcome invitation to delegate • Manage delegate communications • Organise Pre launch Manager briefing • Organise Pre...

  • Customer Service Program Coordinator

    2 days ago

    Birmingham, UK, West Midlands, United Kingdom Johnson Controls International Full time

    What you will do Join us at Johnson Controls and be at the forefront of shaping a safer, more comfortable, and sustainable world. We're dedicated to revolutionizing how we live, work, and play, and we're continuously creating diverse and exciting opportunities for our team to thrive.As a Program Coordinator for a leading global company, you'll...

  • Proposal Coordinator

    1 month ago

    Birmingham, UK, West Midlands, United Kingdom Tilbury Douglas Full time

    The OpportunityReporting to the Proposals Manager, you will be required to support the Bid Managers and the preconstruction team in the production of winning proposals and bids. This will be in accordance with required timescales and corporate processes in order to secure new business opportunities for the region and convert these into confirmed work.What...

  • Proposal Coordinator

    4 weeks ago

    Birmingham, UK, West Midlands, United Kingdom Tilbury Douglas Full time

    The OpportunityReporting to the Proposals Manager, you will be required to support the Bid Managers and the preconstruction team in the production of winning proposals and bids. This will be in accordance with required timescales and corporate processes in order to secure new business opportunities for the region and convert these into confirmed work.What...

  • Payroll Coordinator

    4 weeks ago

    Birmingham, UK, West Midlands, United Kingdom James Andrews Recruitment Solutions Ltd Full time

    Our client, based in Birmingham City Centre, is looking for assistance within the Payroll team and are looking to appoint a new Payroll Co-Ordinator on a five-month fixed term contract.The role will be focused on assisting with bringing three outsourced Payroll's in house, while providing support to the team to process the existing in house payroll. This...

  • Delegated Audit Analyst

    2 days ago

    Birmingham, West Midlands, United Kingdom myGwork Full time

    This inclusive employer is a member of myGwork – the largest global platform for the LGBTQ+ business community. General Job Title: Delegated Audit Analyst Division: Beazley Shared Services – Underwriting and Claims Operations Key Relationships: Delegated Operations team, underwriting teams, claims teams; the Claims Business Management team;...