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Junior Administrative Assistant

3 months ago

Derby UK, Derbyshire, United Kingdom Assystem Full time

Assystem is an international company with one mission: accelerate the energy transition around the world.

Every day, our 6,500 switchers located in 12 countries (Europe, Middle East, Pacific Asia & Africa) connect their six thousand billion neurons to tackle the task of the century: switching to low-carbon energy.

We are a collective committed to the actors who are making the energy switch. Sharing our knowledge, expertise and values allows us to innovate and think differently about the energy transition.

Drawing on more than 55 years' experience in highly regulated sectors subject to strict security and safety requirements, we provide our customers with engineering and project management services, as well as digital services and solutions to optimize the performance of complex infrastructure projects throughout their life cycle. The Group is currently ranked second in the world for nuclear engineering.

To ensure a viable, efficient, and reliable energy future for all

Job Description

Assystem Energy & Infrastructureare recruiting for a JuniorAdministrative Assistantto work at our customers site inDerbyon a contract basis. This role will be starting 01/07/2024,

The primary objective of the administrative assistant is to support the completion process by efficiently managing and organising construction-related documents. This includes scanning, filing, and ensuring accurate record-keeping.

Role details:

Job title: Junior Administrative Assistant

Contract length: 9-12 Months

Location: Derby

Contract type: PAYE via Umbrella solution

Key responsibilities include but are not limited to:

Responsibilities:

Document Scanning and Filing:

  • Scan physical documents (such as lifetime quality records, O&M manuals and other documentation required for Completion) into digital formats.
  • Organise scanned files in a logical and easily accessible manner.
  • Data Entry and Record-Keeping:
  • Enter relevant data from documents Microsoft Excel spreadsheets.
  • Update completion status, deadlines, and other relevant information.
  • Ensure accuracy and consistency in data entry.

Communication and Coordination:

  • Collaborate with project managers, engineers, and other team members.
  • Communicate any discrepancies or missing information related to documents.
  • Coordinate with external stakeholders (vendors, subcontractors, etc.) as needed.

Quality Control:

  • Review scanned documents for legibility and completeness.
  • Identify any errors or inconsistencies and rectify them promptly.
  • Maintain high standards of quality in document management.

Requirements:

  • Proficiency in using office software (Microsoft Office, Sharepoint, etc.).
  • Supply IT equipment.
  • Would need to be site-based.
  • Strong organisational skills and attention to detail.
  • Ability to work independently and meet deadlines.
  • Familiarity with construction terminology and processes (preferred but not mandatory).
  • Experience working for Rolls Royce (preferred but not mandatory)

Reporting:

The administrative assistant will report directly to the Contracts Manager.

Qualifications

Requirements:

  • Proficiency in using office software (Microsoft Office, Sharepoint, etc.).
  • Supply IT equipment.
  • Would need to be site-based.
  • Strong organisational skills and attention to detail.
  • Ability to work independently and meet deadlines.
  • Familiarity with construction terminology and processes (preferred but not mandatory).
  • Experience working for Rolls Royce (preferred but not mandatory)

Reporting:

The administrative assistant will report directly to the Contracts Manager.

Additional Information

We are committed to equal treatment of candidates and promote, as well as foster all forms of diversity within our company. We believe that bringing together people with different backgrounds and perspectives is essential for creating innovative and impactful solutions. Skills, talent, and our people’s ability to dare are the only things that matter . Bring your unique contributions and help us shape the future.