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Document Controller

1 month ago

Warwick UK, Warwickshire, United Kingdom The Adecco Group Full time

Document Controller

Warwick (Hybrid working)

12 Month Contract

Salary C. £36,400 per annum



About the role

In this role you will be part of an exciting PMO Team where you will be responsible for ensuring the robust management of project documentation across several projects. You will work with key stakeholders applying your meticulous attention to detail ensuring Document Management processes are adhered to correctly. Your interpersonal skills will be called upon to work with a wide range of internal and external parties within the role.



Key Accountabilities:

  1. Maintaining accurate records of all documents at all times and ensuring adherence to the Company's data security and Document Control Procedures
  2. Acting as a single point of contact for project Document Management matters
  3. Delivering necessary reports to the Project Delivery Team and Management as and when required and on an ad-hoc basis to demonstrate compliance with QA requirements through audit processes within the project and external third parties
  4. Documenting, implementing, and maintaining robust and secure data information flow processes
  5. Supporting and delivering training for all participants in the use of the EDMS system
  6. Managing the issue, receipt, and acknowledgement of project documentation
  7. Filing and archiving of all documents within the secure EDMS system
  8. Providing document control for all confidential documentation
  9. Reviewing individual documents and contracts to ensure document compliance
  10. Developing and administration of SharePoint sites for internal and external collaboration



About you

  1. Proven knowledge and experience of using at least one Electronic Document Management System, such as Aconex or Opentext
  2. Proven Document Management skills with experience of working in project management environments
  3. Competent in the use of MS Office applications with an extensive knowledge of SharePoint including site administration
  4. Previous experience of engaging with internal and external stakeholders
  5. Strong verbal and written communication skills
  6. An ability to build lasting client relationships and engage with teams at all levels
  7. A self-starter with excellent organisational skills and meticulous attention to detail
  8. Ability to author and review processes and work instruction documents



If you do not hear from us within 48 hours of your application, please assume that you have been unsuccessful on this occasion.