Project Support Officer

Job DescriptionPontoon is an employment consultancy. We put expertise, energy, and enthusiasm into improving everyone's chance of being part of the workplace. We respect and appreciate people of all ethnicities, generations, religious beliefs, sexual orientations, gender identities, and more. We do this by showcasing their talents, skills, and unique experience in an inclusive environment that helps them thrive.Job Title: Project Support Officer/Technical AdministratorLocation: Market Weighton - 3 days on-siteContract Type: 6 months - possibility for extensionJob PurposeThis role supports the delivery of a major 2GW high-voltage direct current (HVDC) electrical cable link to be constructed between Aberdeenshire in Scotland and North Yorkshire in England.The position will be embedded in the team responsible for managing the southern onshore sections of the works, which include the construction of a converter station and associated infrastructure in North Yorkshire, as well as approximately 69km of onshore cables running from the East Riding of Yorkshire to the converter station site.The role will requires on-site working at least three days per week. The successful candidate will support the Project Delivery team with administrative coordination and document control activities. The role reports to the Construction Manager and the Project Management team.As a Project Support Officer, you will undertake a broad range of administrative duties, including preparing documents, coordinating meetings, managing diaries, and ensuring effective communication and documentation processes across the project.Key Accountabilities:Meeting Coordination: Schedule and attend meetings, capture accurate minutes, and distribute them promptly (shorthand advantageous).Agenda Preparation: Organise meeting logistics, prepare agendas, print drawings, and distribute materials.Documentation Management: Assist in preparing and managing documentation using platforms such as Autodesk Construction Cloud and SharePoint, including uploading minutes and technical documents.Technical Documentation Assistance: Support with health, safety, and environmental documentation, retention notes, and master trackers (e.g., SHE/LoS trackers).Event Organisation: Arrange CPD events, team days, and meeting room bookings, including catering and logistics.Diary Management: Maintain calendars for the Project Delivery Team and provide general administrative assistance.Reporting: Lead the compilation of weekly reports for project management.Workspace Management: Maintain project workspaces, draft standard project documentation, and track revisions as required.Procurement Support: Order PPE, IT equipment, and general supplies to support the team.Team Support: Adopt a flexible, proactive approach to supporting the wider project team. Knowledge, Experience, and Technical Know-How:Degree or equivalent qualification in a relevant discipline (e.g., Project Management, Engineering, Business Administration) is preferred.Proven experience in an administrative role, ideally within construction, utilities, or engineering.Understanding of project management processes and documentation.Proficiency with Autodesk Construction Cloud and SharePoint.Strong skills in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).Experience using project management software or tools is an advantage.Excellent written and verbal communication skills and ability to engage with a range of stakeholders.Strong organisational skills with the ability to manage multiple priorities.High attention to detail and accuracy.Proactive problem-solving approach.General awareness of health and safety requirements relevant to construction projects.Ability to track and report project expenditures, identify variances, and ensure alignment with budgets.Support preparation of financial reports, providing insights on budget performance and forecasts.Experience processing invoices and managing payment schedules for contractors and suppliers. Please be advised: if you haven't heard from us within 48 hours, then unfortunately your application has not been successful on this occasion. We may, however, keep your details on file for any suitable future vacancies and contact you accordingly.We use generative AI tools to support our candidate screening process. This helps us ensure a fair, consistent, and efficient experience for all applicants. Rest assured, all final decisions are made by our hiring team, and your application will be reviewed with care and attention