Facilities Assistant

18 hours ago


Glasgow, United Kingdom G2 Legal Limited Full time

Job DescriptionFacilities Admin Assistant/Font of House Receptionist – Glasgow A large national law firm is search for a Facilities Admin Assistant to help with and ensuring the smooth running of the office by providing a range of support services. Reasons it may be worth exploring further:Quality work life balance with hybrid working 50% in the officeBeautiful central office near Haymarket  Group Life Assurance 4 x salaryPension matched up to 5%  Bupa SchemeBonus Scheme up to 15% SalaryCritical Illness Cover 26 – 30 Days Holiday + Bank holidaysCycle to Work SchemeTravel Loan SchemeBuy Sell HolidaysWhat you'll get up to:The Facilities Team acts as a crucial support system for the firm. Within this team, the Client Services Assistant is responsible for updating and maintaining the online travel booking system, travel requirements, database management and receptionist/telephonist daily cover.Role ResponsibilitiesOversee the upkeep and day-to-day management of the online travel booking systemSupport the training of relevant staff on the travel booking and switchboard systemsDevelop, update and maintain documented procedures for the travel booking systemManage the facilities finance database, including checking invoices prior to line manager approvalMake effective and confident use of the telephone systemProvide reception and front-of-house cover as requiredSupport the organisation of seminars and events when appropriateRespond to and assist with enquiries from both internal and external stakeholdersMaintain accurate records of colleague changes, movements and contact referencesMonitor staff absences to ensure calls are routed correctly and phones are diverted when necessaryWhat the Firm is Looking For:Ideally, you'll have previous experience in a Front of House/Receptionist role and be comfortable working in a fast-paced, detail-focused environment. We're looking for someone who's organised, reliable and a great team player.Interested?If you'd like to find out more about the role reach out to Jack Broadley at G2 Legal to be considered. #INDGEMN


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