Head of Administration

2 weeks ago

Wandsworth, United Kingdom International Transport Workers Federation (ITF) Full time

Job DescriptionThe ITF is looking for an experienced administrative leader to head our Maritime Administration team. This role is central to ensuring the smooth and effective delivery of support across our global maritime work.About the RoleThe Head of Maritime Administration will lead the London-based team responsible for providing reliable, high-quality administrative support to the ITF’s maritime sections, department and affiliates. The role combines strategic oversight with practical, day-to-day management to ensure teams have the systems, structures and information they need to deliver their workplans.You will oversee administrative processes, maintain constructive relationships with affiliates and social partners, manage venue and service contracts, and support accurate and timely budget administration. Working closely with the Maritime Coordinator, senior leaders and regional colleagues, you will help strengthen long-term administrative systems that are efficient, coordinated and fit for purpose.Key ResponsibilitiesLead delivery of the Maritime Administration workplan and contribute to wider ITF priorities, campaigns and budgeting.Act as a key point of contact for affiliates, external organisations and agencies, ensuring clear and responsive communication.Support budget holders by preparing accurate financial information and participating in management account meetings.Work collaboratively with other ITF administrative teams to maintain consistent, high-quality service across the organisation.Resolve administrative challenges promptly, in consultation with the Maritime Coordinator.Prepare and coordinate documents for internal meetings, campaigns and governance bodies.About YouYou are an experienced administrative professional with a strong track record of leading teams and improving systems. You bring sound judgement, a solutions-focused approach and the ability to support people in a complex, fast-moving environment.To be successful in this role, you will have:Significant experience managing administrative teams, with an inclusive and supportive leadership style.Strong knowledge of administrative practices, and experience applying them in complex organisations.Proficiency in management functions, including line management, event management, contract negotiation, budget oversight, financial reporting and supplier coordination.Excellent communication skills, with the ability to produce clear reports and work productively with colleagues at all levels.Advanced Microsoft 365 skills, including data analysis and reporting.Why Join Us?This is an opportunity to contribute directly to improving conditions for maritime transport workers worldwide. You will join a values-driven global organisation and lead a team that plays a vital role in supporting ITF maritime sections and affiliates across the world.

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