Receptionist/administrator

Mintra has an exciting opportunity for an organized and proactive Receptionist / Administrator to join the team at the Aberdeen Office. This is being offered as a part time position but full time may also be considered.

**About the job**:
The Receptionist / Administrator is responsible for the overall smooth running of the Aberdeen office and its facilities. This role requires someone who is organised and proactive. It will include some general office administration and providing a friendly greeting to all visitors, callers and Mintra personnel.

**Your responsibilities will include**:

- Managing reception and directing calls
- To ensure the successful running of Mintra’s Aberdeen office
- Maintain office facilities, managing office contracts with suppliers, organising maintenances
- Maintain HSE logs i.e. fire alarm checks, office inspections
- Focal point for travel arrangements for UK employees via the approved agent in line with the Company’s travel policy, and directly arrange accommodation locally for overseas staff visits
- To provide excellent customer services to delegates and clients
- Processing all incoming and outgoing mail including courier and invoice distribution
- Support with the purchase of all required stationary for the Aberdeen and Bergen offices
- Provide Admin support to Bergen office
- Provide support with IMIST administration, including releasing licences etc
- Support HSEQ Manager and HR Manager with administration support, as required

**We'd like you to have**:

- Strong interpersonal and communication skills
- Excellent administration and organisational skills
- Ability to prioritise workload
- Ability to use initiative when screening calls
- Excellent call handling skills
- Ability to take initiative and make improvements where necessary
- Effective negotiation skills with suppliers
- All individuals are expected to be flexible in undertaking the duties and responsibilities attached to their role and may be asked to perform other duties which reasonably correspond to the general nature of their role and level of responsibility
- Maintain personal and professional development to meeting the changing demands of the role and participate in appropriate learning and development activities

**What we'll do for you**:
Provide a competitive salary and benefits package

**We want you to share our values**:

- **People are our business **and the core of everything we do. You should be able to grow the talent within our business, nurture a friendly, engaging and rewarding culture and deliver an exceptional level of service to our clients.
- **We explore** and encourage you to demonstrate and reward creativity in your team. You will utilise the latest techniques and technologies, be inquisitive and take up the challenge.
- **Open and collaborative**, you should be helpful, respectful and flexible. We expect you to communicate effectively, sharing knowledge and your experience with the wider team.
- **Driving performance**, you should be commercially aware and have an entrepreneurial spirit. You lead by example, going above and beyond expectations and delivering real value.
- **Delivering with pride** and excellence in everything we do. We expect you to present solutions, on time and within budget and to a consistently high standard. You should offer honest and constructive feedback and take pride in your craft, never settling for ‘good enough’.

**About Mintra**:
Mintra is a leading provider of digital learning and human capital management systems for safety-critical industries worldwide. Mintra develops and deploys software solutions that enable its clients to develop and deploy their people, readily demonstrate compliance and maximise operational efficiency.

Mintra was formed in Oslo Norway in 1997 to provide “Multimedia INteractive TRAining” to the Oil and Gas industry. We have over 130 staff across our offices in Bergen, Oslo and Stavanger in Norway, Singapore, Cyprus and Aberdeen in the UK.

From its headquarters in Bergen and offices in Oslo, Stavanger, Aberdeen, Cyprus, India and Singapore, Mintra serves the training, HR, payroll and workforce management needs of organisations and over 2.2 million workers operating in the maritime and energy sectors.

Trainingportal - Mintra’s specialist learning and competency management system - provides an online portfolio of over 2,300 courses to 1.5 million system users, while OCS HR crew management system supports the operations of more than 1,800 vessels worldwide.

**Job Type**: Part-time
Part-time hours: 18.75 per week

**Salary**: £19,000.00-£21,000.00 per year

**Benefits**:

- Flexitime
- On-site parking

Schedule:

- Monday to Friday

Ability to commute/relocate:

- Aberdeen, AB23 8GD: reliably commute or plan to relocate before starting work (required)