Sales Administrator

3 days ago

Northampton, United Kingdom D-Factor Full time

**Job Title**: Sales Administrator

**Reporting To**: Managing Director
**Works With**: All team members
**Staff Responsible For**: None
**Key Responsibilities**: To provide administrative support and office cover for the Sales Team and progress sales agreed.
**Hours**: Full Time
**Days**: Monday to Friday and 1 Saturday in 4
**Salary**: £26,000 Per annum (£30,000 OTE)
**Additional Benefits**: Full training and paid for qualification with Propertymark & Cash Health Plan with Simply Health.

**General Tasks**:

- Attend weekly meetings.
- Booking in and out keys.
- Ensure compliance with all current and new regulations.
- Work within the Sales office on Saturdays as per the rota.
- Assist colleagues during holiday periods or absence.
- Follow the company’s Personal Safety policy as detailed in the Employee Handbook.
- Arrive punctually for all internal and external meetings and appointments.
- Arrive at work on time to put your computers on and be ready to start work or take part in the morning meetings at 8:45 (Mon-Fri) 9:00 (Sat pro Rota).

**Specific Tasks**:

- Keep the office tidy, maintain the desk at the front so that the literature is up to date and relevant.
- Ensure stationery and literature (Vendor Packs) are prepared and stocked with relevant content when required. Advising Managing Director when certain items are running low.
- Deal with enquiries from applicants, vendors, and purchasers. Allocating leads to the partners so they can fully qualify their applicants.
- Liaising with the Sales team to ensure compliance management including AML (Anti Money Laundering) verification and all protocol documents are filed accordingly, advising the Managing Director of any missing documents at the point a sale is agreed.
- Update the files accordingly when properties are SSTC or withdrawn.
- Prepare for exchanges and completions ensuring the invoices are prepared and sent prior to exchange and keys and move-in packs are ready for completions.
- Ensure and facilitate that all allocated sales are progressed continually and both Vendor and Purchaser is updated (at least) once a week. To complete a report summary weekly for the sales partners.
- Liaising with third parties such as surveyors, solicitors, and mortgage advisors, building relationships to maximize referral opportunities.
- Ensure that the sales leads are continually monitored, and leads are always distributed.

Pay: £26,000.00-£30,000.00 per year

**Benefits**:

- Company pension

Schedule:

- Monday to Friday
- Weekend availability

**Experience**:

- Sales administration: 1 year (preferred)
- administration: 1 year (preferred)

Work Location: In person

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