Purchase Ledger Administrator

3 days ago


London, United Kingdom Taylor Hawkes Ltd Full time

Taylor Hawkes are working with an independent organisation who are looking for a Purchase Ledger Administrator to assist the Finance Manager. This role will see you manage the Purchase Ledger function for the company in addition to ensuring all financialadministration is completed.

**Purchase Ledger**
- Placing orders for a wide range of goods and services as required by staff ensuring that the best quality goods and prices are obtained.
- Monitor and follow-up the orders to ensure deliveries are made on time.
- Dealing with telephone queries from suppliers and staff regarding orders.
- Ensure all goods received are fit for purpose and follow-up with suppliers regarding any damaged or faulty items, arranging for goods to be returned.
- Maintain accurate supplier details in the purchase ledger and ensure any changes are recorded on a timely basis.
- Maintain a list of preferred suppliers ensuring that discounts are obtained where appropriate.
- Reconcile invoices to purchases orders and input on to the accounting system, checking their accuracy, validity and completeness.
- Prepare a monthly reconciliation of the purchase ledger.
- Prepare a monthly reconciliation of the school credit card statements.

**Financial Administration**
- Ensure prompt payment of invoices, inputting of accounts and ordering of supplies
- Assist the Finance Manager with the opening of post and recording of cheques received.
- Assist the Finance Manager with the recording and banking of cash collections from charity events.
- Manage the Income and Expenditure accounts for all school trips
- Issue Lettings Invoices



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