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Executive Assistant

2 weeks ago

Macclesfield, United Kingdom Remap Consulting Full time

**The position is office-based at our Alderley Park office just outside Manchester. The working hours for this post are full time at 37.5 hours.**

**Who is Remap Consulting?**

Remap Consulting is a specialist pharmaceutical pricing, reimbursement and market access consultancy offering an integrated, evidence-based approach to optimising price and patient access for our client’s products. We work with a broad range of clients, from top 10 pharma through to small start-up organisations on a diverse range of business-critical projects, market access training and product launches.

**Job Purpose**

We are seeking a highly skilled and professional Executive Assistant to provide comprehensive support to our senior team. The Executive Assistant will play a pivotal role in ensuring the smooth functioning of our organisation by efficiently managing administrative tasks, coordinating schedules, diary management and handling confidential information with utmost discretion.

This is an exciting opportunity to contribute to the success of a dynamic company and work closely with the senior team.

The role requires the ability to work well as part of a team but also be self-motivated to complete the tasks independently, using your own initiative where appropriate

**Key responsibilities**

**Diary Management**:Maintain and coordinate complex executive schedules, including arranging meetings, appointments, and travel arrangements. Anticipate schedule conflicts and proactively resolve them to optimise the executives' time.

**Travel and Logistics**:Support with full logístical and administrative support for the project teams; including air, rail and taxi travel, accommodation and restaurant reservations when required. Prepare travel itineraries, expense reports, and ensure timely reimbursements.

**Meeting Coordination**: Schedule and organise executive-level meetings, both internal and external, including logistics, agenda preparation, and materials distribution. Record meeting minutes and follow up on action items.

**Confidentiality and Data Security**: Handle sensitive and confidential information with the highest level of discretion. Ensure that appropriate security measures are in place for the storage and handling of sensitive documents and data. Managing and maintaining data storage and data management systems in accordance with data protection and GDPR guidelines.

**Special Projects**: Assist with ad-hoc projects and assignments, ranging from event planning and coordination, to process improvement initiatives, taking ownership of assigned projects and ensure timely completion.

**General Office Administration**:General administrative tasks to ensure the smooth running of the office, including tracking and reporting of team holidays and sickness and purchasing of office equipment and stationery.

**Behaviours**

**Results driven**: Takes responsibility for own activities and tasks, demonstrating a desire to achieve the best possible results. Takes a proactive approach to tasks, requiring mínimal supervision

**Collaboration**: A positive and collaborative attitude, with a willingness to go the extra mile to support the executive team

**Team working**:Actively work with colleagues to build relationships and maintain a strong effective team

**Effective communication**: Exceptional written and verbal communication skills, with strong attention to detail and the ability to maintain professionalism in all interactions

**Planning and organising**:Excellent organisational and time-management skills, with the ability to multitask and prioritise effectively in a fast-paced environment

**Time management**:Ability to multi-task, prioritise work under pressure and meet conflicting deadlines

**Quality management**:High level of accuracy/attention to detail. Be proactive about improving processes and ways of working, actively seeking and acting on feedback.

**You must be able to demonstrate that you are eligible to work in the UK**

**What we offer**

We have a highly supportive, friendly and collaborative environment which is focused on client, business and individual success. We believe in developing people and can offer rapid increase in responsibilities and opportunities.

Our benefits package is designed to reward high performance and develop our employees so that they can realise their potential. Our benefits package includes:

- competitive salary, reviewed with performance related rewards
- generous holiday package with an additional day to celebrate your birthday
- flexible working options within a friendly and informal office environment
- training opportunities
- pension
- cycle scheme
- team away days and activities

**How to apply**

**Job Types**: Full-time, Permanent

**Salary**: £25,000.00-£30,000.00 per year

**Benefits**:

- Casual dress
- Company events
- Company pension
- Cycle to work scheme
- Flexitime
- On-site parking

Schedule:

- 8 hour shift
- Flexitime
- Monday to Friday
- No weekends

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