HR Administrator

Interviews will be held on the 6th and 7th of February in our offices in central Bath.

**About St John’s Foundation**
St John’s Foundation is a local charity that has supported the people of Bath and the surrounding area for almost 850 years. Today, we work with our partner organisations to build communities where children can grow into happy, healthy, and educated members of society, while continuing to honour our founding principle of supporting older adults to live independently.

Every aspect of our work is built upon our values of trust, kindness, and courage, and inspired by our purpose: To change lives. For good.

**About the role**
This is an exciting opportunity to work for a values-driven organisation with a people-centred culture. The role sits within the Governance and People team, and you will work with colleagues across the organisation. As we are a small organisation, you will be at the heart of
HR administration and compliance providing opportunity for professional development across a range of skills.

**JOB DESCRIPTION**

**Post **HR Administrator

**Team **Governance and People

**Reporting to **Head of Governance and People

**Location **Bath (the role will be primarily office-based but there will be an option to work from home up to two days a week once the probation period has passed)

**Hours of work **35 hours per week, Monday - Friday

**Contract **Permanent contract with salary of £26,280

**Job summary **The HR Administrator will provide professional, efficient, and accurate administrative services to the charity and its trading subsidiary using their experience in HR to support our employees.

**Principal Accountabilities and Standards**
- Manage employee records
- Maintain best practice and compliance with HR standards/ regulations
- Drive continuous improvement in key HR processes.

**Main Duties and Responsibilities**

**Manage employee records **- Keep the HR system up to date and accurate with employee information and, where appropriate, coach line managers to take accountability for their team’s information. This includes preparing new records for employees, taking minutes in employee relation matters, and handling all information in a confidential and sensitive way.

**Compliance with HR standards **- Supporting staff with routine HR enquiries and escalating concerns and risks to senior management. Ensuring policies, procedures, and other documentation is in line with best practice.

**Drive continuous improvement in key HR processes **- Work with the Head of Governance and People to identify and implement opportunities for streamlining HR processes.
Recommend ways that our HR function can deliver a more equitable service to our employees and proactively work to driving an inclusive culture.

**General**
The HR Administrator will also undertake any other duties as may be required from time to time to fulfil the needs of the Foundation

**Person Specification**

**Experience**
**Essential**
- Proven experience as an HR assistant, staff assistant or relevant human resources/administrative position
- Experience working with large volumes of information with attention to detail
- Experience working in a confidential environment

**Desirable**
- Experience taking formal minutes in a HR setting
- Experience in writing policies and procedures
- Experience implementing HR processes in an efficient and equitable way
- Experience of managing conflicting priorities and working under pressure

**Knowledge & Skills**
**Essential**
- Excellent interpersonal skills
- Ability to deal calmly with challenging situations
- Good English in verbal and written communication
- Ability to work under own initiative in an efficient and organised way
- Proficient and confident computer user

**Desirable**
- Knowledge of change management and project management processes
- Knowledge of process mapping
- Ability to influence at all levels of an organisation

**Personal Attributes**
- Patient, tactful, diplomatic, and approachable
- Enthusiasm and willingness to develop new skills and takes great pride in their work
- Ability to work independently and as part of a team
- Self-motivated with a ‘can do’ attitude driven by good initiative

**Education & Qualifications**
**Desirable**
- CIPD Level 3
- Trained as an administrator on IrisHR system
- Equity, diversity, and inclusion training (or related)
- Additional qualifications or training in relevant topics

The successful applicant will also share our values of trust, kindness, and courage and understand their part in making our office community an inclusive and welcoming place to work.

**Job Types**: Full-time, Permanent

**Salary**: £26,280.00 per year

**Benefits**:

- Company pension
- Cycle to work scheme
- Life insurance

Schedule:

- Monday to Friday

Ability to commute/relocate:

- Bath: reliably commute or plan to relocate before starting work (required)

**Experience**:

- Human resources: 1 year (required)

Licence/Certification