Office Coordinator

Applied Information Group is at an important stage of its development. With new significant contracts won it is poised for growth. We are looking for an administration assistant to work closely with our management team and provide them with invaluable administrative support.

This is an excellent opportunity for someone to learn and develop the skills and knowledge needed to effectively manage in a busy environment. We are committed to providing a supportive mentored environment with a defined training and a development structure. We want the post holder to grow and take on more responsibility.

The person who holds this role well will be curious, a self-starter, highly committed, energetic, not afraid to ask and not afraid to commit. They should have the drive and ability to grow the role and become an invaluable asset with an exciting future.
- PA duties for Directors
- Assist with the booking of travel arrangements including finding best value as requested
- Provide administrative assistance for project managers, sales and communications and finance
- Day to day running and upkeep of the studio including ICT, supplies and resources
- Scheduling meetings and meeting spaces, ensuring the team have faultless conferencing systems
- Following up on requests for information and directing enquiries to relevant people
- Liaising with suppliers of services (IT, Telecoms, infrastructure and Travel) as required
- Managing our external IT providers
- Welcome and direct visitors
- Distribute and manage post
- Raise Purchase Orders as requested
- Send out weekly resourcing
- Set up weekly company update
- Help organise company events through the social committee

This above is a general description of duties, the post holder will be expected to perform other duties as necessary and appropriate to ensure the effective running of the business and its services.

**Essential**
- Committed to excellence in administration Organised and able to prioritise work loads
- Quick learner / committed to personal development
- Highly proficient with normal office based ICT tools. Experience in using Google Meets software.
- Excellent communication skills. Verbal and written.
- Confidence when dealing with suppliers
- Confident and able to understand and book complex travel arrangement including finding best value
- Able to work with diverse teams and manage competing demands with tack
- Works quickly but with detail
- Flexible can do attitude

**Desirable**
- Previous experience within a complex highly pressurised environment
- Relevant Qualification or (working towards) in business administration or similar
- Able to use and lay out documents and spreadsheets
- Experience of dealing with suppliers and finding best value
- Experience of booking complex travel arrangement including finding best value
- Experience of working in complex environment and managing competing work loads
- Experience of managing large workload and delivering with diligence

**Person Specification**
- Self-starter with willingness to learn and take responsibility.
- Be able to communicate effectively both internally and externally
- Good time-management skills with the ability to set priorities and meet deadlines
- Excellent verbal and written communication skills.
- Polite and professional
- Ability to work in a team oriented environment and become a key player
- A confident and focused approach to get the job done
- Ability to easily adapt to changing priorities and demands
- Ability to work under pressure
- Quick learner with a proactive approach to work and their own development.

**Job Types**: Full-time, Permanent

**Salary**: From £27,000.00 per year

**Benefits**:

- Additional leave
- Casual dress
- Cycle to work scheme
- Employee discount
- Life insurance
- Private dental insurance
- Private medical insurance
- Sick pay

Schedule:

- Monday to Friday

Application question(s):

- Are you able to work in the office located at Holborn 5 days a week?

Work Location: One location

Reference ID: Office Coordinator