Office Services Administrator

2 days ago

London, United Kingdom QVC Full time

UK993

Here at QVC UK, we are looking for an Office Services Administrator to join our Workplace Services Team. This role is based at our Chiswick Park location in West London working onsite.

In the role of Office Services Administrator, you will ensure a fully comprehensive administrative service is delivered to the CREWS UK Management team, providing essential services to support the wider business’s needs. You will interact and engage with all areas of the business to support with enriching the QVC Team Member experience.

Accountabilities of the role:

- manage external and internal mail
- To ensure all Royal Mail records/transactions, consumables are accurate and documented and available
- To communicate regularly with QVC chosen supplier of printed corporate stationery: to make certain adequate supplies are readily available to meet the needs of the business.
- To control, monitor and distribute stationery & paper supplies for the Chiswick site.
- To purchase, compile and distribute orders as appropriate, keeping accurate records to aid when invoices are received, ensuring that deliveries reconcile against orders and invoices and cross charges.
- To manage all external & internal courier services ensuring that the most cost effective and relevant service providers are sourced and utilized.
- Utilising PC skills to create and monitor various databases that support with the collation of data for weekly reports
- Creating, monitoring, and maintaining central filing systems
- To deal with archiving requests as required
- To assist with the maintenance of a comprehensive Helpdesk service to both internal & external customers
- Raising, receipting, and approving PO’s/Invoices as required.
- Maintain records of meter readings to assist with invoice reconciliation
- Responsible for maintenance of franking machine & tracking system for Goods-In.
- Provide first-line response for VC calls, raise jobs on ResQ, liaise with network team as required
- To assist the preparation of the monthly general ledger reconciliation ensuring appropriate accurate records are maintained for the departmental transactions
- On a regular basis carry out thorough inspections of all areas both internal and external, itemizing and instigating any remedial work to ensure the upkeep of the facility in a timely manner
- To ensure the effective flow of product samples throughout QVC London/Post QA in conjunction with Buyers, Vendors & QA.
- Maintain Samples Warehouse and flex space accordingly.

Working hours are Monday - Friday 9-5:30 with some flexibility required.

At QVC we see it like this, you spend a third of your life in work, so work happy* Live better

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